how to write a cover letter master

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Masters cover letter example

Cover letter header: How to reach you

Cover letter greeting: make it personal, cover letter introduction: hook your reader, cover letter middle part (body): details, please, conclusion and sign-off: a call to action.

Counting kindergarten, you’ve probably spent at least 19 years getting your master’s degree. Now it’s worth spending 15 minutes to learn how to write an outstanding master’s cover letter. 

This writing guide and its adaptable master’s cover letter examples will cover most of what you need to know to showcase your postgraduate degree, including:

• Is it master’s, masters, Master’s, Masters or Master?
• The best format for a master’s cover letter
• The six elements of a winning master’s cover letter

Common mistakes to avoid

Resume.io is a leading global provider of occupation-specific job-search advice. For more writing and formatting tips, take some time to review our 125+ cover letter examples and writing guides.

Mastering how to write ‘master’s’

Despite their advanced education, many people with master’s degrees are unsure how to say so in writing. Styles are all over the map on this, but most expert sources (including the Associated Press stylebook ) offer the following rules:

• As a general rule, “master’s degree” and “bachelor’s degree” should be written with lowercase letters and an apostrophe. So “masters degree” (with no apostrophe) is always wrong, and most experts would say “Master’s Degree” (capitalized) is also always wrong.
• However, when spelling out the full degree (like “Master of Science in Mathematics”), all the larger words should be capitalized. But note that the word “Master” is not a possessive, so don’t write “Master’s of Science in Mathematics.”
• In general, capitalize the field of study only when using the full, formal name of the degree, as in “Master of Science in Computational Science and Engineering.” But if you use the word “degree,” the words should be lowercase, as in “master’s degree in public administration.”

Best format for a master’s cover letter

Proper formatting for a cover letter involves issues of structure, design and layout. First, be aware that in almost all cases, your cover letter should be one page only. In rare cases, a two-page cover letter may be considered acceptable, but it’s risky. In most cases, you’ll need to trim the fat from your letter so that it fits onto that first page.

Every cover letter should contain six essential components:

• Introduction
• Sign-off and signature

Also, the final product needs to be visually appealing, so you need to pay attention to formatting issues like appropriate cover letter fonts, font sizes, margins and use of white space. Your letter should also strive for visual balance, meaning the elements are evenly distributed on the page. For more formatting tips, take a look at our comprehensive guide to cover letter writing.

Here is a master’s cover letter example you can use as a guide to create your own. 

Dear Professor Morrison, As my bachelor’s degree in sports science comes to an end, I am excited to pursue the possibility of completing my master’s degree at Jamesville. My educational and sports experience thus far has been fantastic, but I feel that I have much more to learn. I have been an active member of both local football and basketball programs, winning two State championships with the football team and seeing a number of my basketball players go on to play division I sports. One of proudest academic moments was when my paper on cruciate ligament rehabilitation techniques received national acclaim after three of our players recovered in record time using my techniques. I am a sports scientist, but also a sports fan. My hunger to know more is deeper than ever. I am currently in the top 5% of my class at Jamesville and my professors have put me forward to continue my education in the sports science master’s program here. I enclose a selection of my coursework and some references from the players and coaches that I have worked with. I feel that my work in industry has reflected well on Jamesville, and hope that my master’s studies will give me the knowledge to do even better work with local sports teams. Sincerely, Simon Kroll

The cover letter header, which used to be called a letterhead, should include your name, occupation, address, phone number and email. It may also include a link to a website that highlights your professional achievements, such as a LinkedIn page.

The header should be attractively designed, making your letter look great at a glance. The header gives you an opportunity for stylish design and creative use of typography, layout and color. 

If you’re not an expert designer, you may want to eliminate the risk for formatting mistakes by using a professionally-designed cover letter template . You’ll be able to customize certain features of the layout while saving more time to focus on the writing.

“To Whom It May Concern” is never an acceptable cover letter greeting. Always try to find out the name of the hiring manager who is processing applications for the job you’re seeking. Address this person by last name, preceded by a “Mr.,” “Ms.” or “Dr.” 

Job listings often don’t tell you the person you should be writing to, but it’s worth doing some legwork to find out. If online sleuthing can’t answer this question, consider calling the company and just asking. If this information is simply unavailable, then you’ll need to use a more generic greeting like “Dear [Company Name] Hiring Manager.” 

Here is the greeting from our master’s cover letter sample:

Dear Professor Morrison,

The cover letter introduction should use original, compelling language to make a strong opening statement about your qualifications for the job you’re seeking. Avoid cliches, bland language and “fluff” that sounds fancy but says nothing.

The introduction should generally lead with your greatest strength, which may be your years of job experience. But if you’ve spent all your time lately in school obtaining your master’s degree, that may be your best hook. See the introduction of our cover letter sample here:

As my bachelor’s degree in sports science comes to an end, I am excited to pursue the possibility of completing my master’s degree at Jamesville. My educational and sports experience thus far has been fantastic, but I feel that I have much more to learn.

The middle part of your cover letter, known as the body, must cover the bases of your primary job qualifications. Again, this may be about your job-related experience, it may be about your educational credentials, or it may focus on your special skills.

Be specific, telling the reader about your main achievements on the job, your exceptional GPA or any certifications you hold in your field. See the cover letter example below.

I have been an active member of both local football and basketball programs, winning two State championships with the football team and seeing a number of my basketball players go on to play division I sports. One of proudest academic moments was when my paper on cruciate ligament rehabilitation techniques received national acclaim after three of our players recovered in record time using my techniques. I am a sports scientist, but also a sports fan. My hunger to know more is deeper than ever. I am currently in the top 5% of my class at Jamesville and my professors have put me forward to continue my education in the sports science master’s program here.

The cover letter conclusion, your final paragraph, may serve as a wrap-up and a thank you, but it should also include a call to action. You want the reader to do something as a result of your letter and not just lay it aside. 

Tell the recruiter that you look forward to a reply, and you’re always reachable at the contact info provided. You might want to say you’d be delighted to schedule an interview, in person or remotely, or you would welcome even an informal phone call. 

You want to project confidence and competence, without sounding arrogant or presumptuous. Find the right tone, one that makes you sound eager but not desperate. And remember that you want to come across as likeable. Nobody wants to hire someone they don’t like.

End with a sign-off like “Sincerely,” “All my best” or another appropriate close. Then add a space below that and type your full name. See our master’s cover letter sample below.

I enclose a selection of my coursework and some references from the players and coaches that I have worked with. I feel that my work in industry has reflected well on Jamesville, and hope that my master’s studies will give me the knowledge to do even better work with local sports teams. Sincerely, Simon Kroll

• Typos, misspelled words, bad grammar and other writing mistakes are often cited as the No. 1 reason that cover letters and resumes are rejected.
• Do not mass-mail the same cover letter to multiple employers. Customize each letter for each job you’re seeking.
• An ugly, poorly designed cover letter will turn off hiring managers at a glance.

Key takeaways

• In case you’ve been wondering, the correct spelling is “master’s degree.”
• Make sure to create an attractive header to house your contact details.
• Focus on creating an energetic and effective introduction since many hiring managers make a decision about whether to continue reading after just the first sentence.
• Check out our master’s cover letter example for more ideas on creating a great page layout.

For more tips to craft a great application, review some of our related education cover letter examples:

• Graduate cover letter example
• Student cover letter example
• University cover letter sample
• Teacher cover letter sample
• Scholarship cover letter sample

Best of luck in putting your master’s degree to good use!

Free professionally designed templates

How to write a cover letter for a master's degree

05 Dec 2023

Etudiants & apprenants

To gain access to certain courses , a covering letter is an essential step. This is especially true in business , where the cover letter is the first contact you make with the teaching staff . It can help you stand out from the other applicants . IPAG Business School takes a look at how to write a convincing masters cover letter .

Is a covering letter necessary for admission to a Master's programme?

The cover letter plays a crucial role in your application to a Master's programme . It enables you to apply for a Master's degree at the university or school of your choice, while showing that you have given careful thought to your career plans .

This letter shows that you have considered the Grande École programme that interests you and that you have understood how these courses will help you in your future career .

While the cover letter is sometimes a compulsory prerequisite , it is also a tool for the student . It's the ideal opportunity to highlight your personality , your uniqueness and your experience . It allows you to stand out from any competitors and ensures that your application is validated. The admissions panel can learn more about you, your background and your vision for your future career.

As well as being a true testamen t to your intentions, the cover letter is also an indirect way of demonstrating your written communication skills .

Far from being a mere administrative formality , it can be the key to securing an interview with a view to your admission to a Master's programme .

What research should I do before writing a cover letter for a Masters course?

Before you start writing your letter , start by finding out about the specifics of the school and programme you are applying for. This will make your letter more consistent with your CV and your career plan .

It's very important to tailor your cover letter to the school and Master's programme you're applying for. Do not send a single standard letter to all the universities or schools you have selected. The worst idea would be to download a model letter from the Internet and send it en masse to the schools and masters courses that really interest you!

For example, you don't apply for a master's in corporate finance in exactly the same way as for a master's in supply chain . Show that your choice has been carefully thought through and that you have considered each programme . Show the jury that this is the right school for you to enter the job market .

What should your cover letter for a Masters course contain?

Writing a cover letter for a course is not always easy. You need to be both precise and concise. It should summarise your orientation , your career path and your ideas for the future. This letter complements your CV by adding a personal touch and responding to certain codes .

Take a look at this information:

• your studies and education (if you feel it is worth mentioning) ;
• any associative experience you may have
• your professional experience ;
• your personal skills and abilities ;
• your career objectives .

How should a cover letter for a Master's degree be structured?

The header of the cover letter for a master's degree.

Address your cover letter correctly. You need to make a good impression from the very first words. This will show that you are capable of paying attention to detail.

Example: "For the attention of Mr or Mrs XXX": as far as possible, mention the name of the head of the department of your chosen course. If you don't have the name, write "Service XXX" or "École XXX". Also include the address.

Next, add a subject to your letter. Example: "Subject: Application for Master's degree XXX".

Follow this with a simple, classic opening line : "Mr XXX", "Mrs XXX", or "Dear Sir/Madam" if you don't know the name of the person you are addressing .

The body of the cover letter for a Master's degree

1. The first part should be about you. Present your profile and background, and explain why you have chosen to apply.

2. The second part focuses on the educational establishment , and more specifically on the Master's degree you wish to enter. In this section, focus on what the institution offers and what you are aiming for. List the reasons why the programme interests you and highlight the information you have gathered in your preliminary research.

3. The third part should summarise your views on your future relationship with the educational establishment. Talk about why you think you are a good fit for the programme and what this course will enable you to achieve in the future.

The conclusion of your masters application letter

The conclusion is crucial, and it's best not to rush it. Be persuasive , indicating that you are awaiting a positive response and that you are ready to commit yourself to the course.

Don't forget to say thank you and choose a polite formula . You can find inspiration on the Internet to write the most appropriate formula.

A few tips to follow when writing your cover letter for a master's degree

Whether you're looking to get into a digital marketing master's , an entrepreneurship master's or any other master's , here are a few tips for writing a powerful cover letter for your training application.

Don't hesitate to include a few concrete examples in your cover letter. This is another way of ensuring that it complements your CV and makes the members of the selection panel want to know more about you.

Avoid clichés , generalities , phrases that use a lot of emphasis or the use of many superlatives. This weighs down the message more than anything else. Your style should be both effective and punchy. Don't hesitate to ask for help and get someone else to read it for you . This outsider will be able to give you an objective opinion.

Write your letter and allow a little time to pass before rereading it. Mistakes and language errors will be easier to spot.

What are the mistakes to avoid in a cover letter for a master's degree?

In all cover letters, you should :

• Avoid adopting an arrogant or overly modest tone .
• Take care with the formatting of the letter and show that you have an eye for detail.
• Identify and correct grammatical and spelling errors .
• Avoid repeating everything on your CV .

You now have all the tools you need to apply for the Master's programme of your choice with a solid, high-quality cover letter. This will enable you to get an interview with a business school as quickly as possible. University Masters, business school... use these few tips to apply with peace of mind. Don't hesitate to contact the business school that interests you for more information and advice. Want to go further? Find out now how to find an internship for your course.

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• Graduate School

Graduate School Cover Letter Examples

With writing tips and a step-by-step guide.

Looking at graduate school cover letter examples is a good idea if you plan on applying to a graduate school program, as you may be required to include a cover letter with your  CV for graduate school  and other application components. Even though it is not a required document for all grad school programs, a well-written graduate school cover letter can help you stand out to the admissions committee and improve your chances of being accepted into your chosen program. This is especially true if you are applying to a highly selective institution or trying to  get into graduate school with a low GPA.

This blog will discuss everything you need to know about writing a cover letter for graduate school. You will learn why cover letters are important, learn tips to make your graduate school cover letter stand out, and you will get to review cover letter samples that will inspire you to write your own. 

>> Want us to help you get accepted? Schedule a free initial consultation here <<

Article Contents 10 min read

What is a graduate school cover letter.

A graduate school cover letter is a brief letter that applicants attach to their graduate school application. Much like a work cover letter, such as a  research assistant cover letter , for example, graduate school cover letters are meant to introduce you and your application to the reader. They give you an opportunity to make an excellent first impression, tell the admission committee that you are interested in their graduate school program and why you believe it is a good fit for you. 

Graduate school cover letters have become less popular as graduate schools typically ask students to fill out their personal information and submit materials online. If you are sending specific application materials or your entire application by mail, then you will need to include a graduate school cover letter. Additionally, a few institutions, like the University of Illinois graduate college, for example, require students to submit a graduate school cover letter with their application, even when it is online. 

Furthermore, even when a graduate program does not explicitly ask for a cover letter, including a well-written and informative letter can help differentiate you from the other students by leaving a lasting impression on the admission committee, thus increasing your chances of admission. That said, before you start writing a cover letter for such a program, you should verify the school's admissions website to ensure that the school accepts additional documents. 

It should also be noted that many graduate students look for work and research opportunities at the school that they will be attending. If that is the case for you, then you will need a graduate school cover letter with your application for that school-related internship, job, or research opportunity. For example, if you’re interested in conducting research with a specific professor while you complete your master’s, then it would be a good idea to send them your application with a cover letter attached so that you can communicate your suitability for their research project.

Graduate school cover letters are academic letters, meaning that they need to be formatted in a way that is professional, clear, and concise. Your graduate school cover letter should be no longer than a page, written in a classic font that is easy to read, such as Times New Roman or Calibri, sized 11 or 12.

The text of your letter should be organized and separated into paragraphs. Keep in mind that your letter may go through several readers, and not all of them may be experts in the field you intend to study, so do not use overly technical language or industry-specific jargon. Keep your language succinct, clear, and consistent throughout the letter.

Lastly, your letter needs to provide a quick introduction to you as a candidate and pique the reader's interest so that they want to read the rest of your application. This means that you should not use your cover letter to list all of the experiences and skills that make you perfect for this graduate program. Simply express your interest in the program, select one or two experiences, skills, or values to focus on, and relate those to your suitability for the program you're applying for.

Wondering how to get into grad school with a lower GPA?

Step 1: Brainstorm & plan 

The first thing you want to do before you start working on your cover letter, or any graduate school admission essay, is make a plan. Think about what you want to say in your cover letter and write it down. Remember that you only have a few paragraphs to work with, and you do not want to repeat information from your personal statement or other application components. 

Once you know what you want your cover letter to say, organize it so that it flows nicely, and it is easy to follow. Your graduate school cover letter should follow the structure of a typical letter. It should have an introductory paragraph, the main body, and a closing paragraph. 

Step 2: Address your letter 

As mentioned earlier, your graduate school cover letter is, in fact, a letter! Therefore, you should begin by addressing it the way you would in a formal letter. Write your full name and mailing address at the very top. We also recommend including your email address and phone number, but this is optional. On the following line, write out the date, and then write the recipient's name (typically, this is the name of the head of the department or just the name of the school you are applying to) and their address. You should verify the school's admissions webpage for this information. If it is unclear and you are unsure whom to address in the letter, contact the school and ask for this information to ensure that your documents get to the right person. 

This first section of your letter should follow this template:

1234 Imaginary Lane

NameofCity, TN 34421

December 12, 20XX

Dr. John Smith

Department of Psychology

BeMo Academic University

66 University Circle

NameofCity, TN 34457

Once again, because this is a formal letter, you want to open your letter with the appropriate greeting or a personal salutation. If you have the name of a specific recipient, you can use the most common salutation for graduate school cover letters, which is "Dear [recipient's name]." Do not forget to include the recipient's title if you have it. If you do not have the name of a specific recipient, then you can simply address the letter "To Whom It May Concern". 

Step 4: Introduce yourself and express your interest in the graduate program

The reader will already have your name at the top of the page, but your introductory paragraph should tell them why you're writing this graduate school cover letter. You should use it to state your interest in your chosen graduate program and briefly mention your academic background and accomplishments thus far. 

Take a look at this example for context: 

I am pleased to submit my application for the Master of Applied Psychology program at X university. As a recent psychology graduate of YZ university, this graduate program is the perfect next step toward achieving my goal of becoming a clinical psychologist. 

Step 5: Talk about your suitability for this program

This is the main body of your graduate school cover letter. You should try to limit this to one paragraph, but you can use up to two of them if necessary. You should briefly touch on why you chose this particular school and program, what skills you have that have prepared you for this program, and what makes you an ideal applicant. 

You can talk about what you intend to do after this degree or specific professors and faculty members you wish to work with. The information you share here will be personal, so there is no golden template. Just ensure that it is written in an organized fashion that is easy to read and understand. 

Step 6: Conclude and close your letter 

In your last paragraph, make sure you thank the recipient for their time and consideration. You should also encourage them to reach out to you if they need additional information, or if they have any questions. Then finally, You can close your cover letter with a warm, professional closing salutation. "Sincerely" or "Warm Regards" followed by your name are some acceptable closing salutations you can use.

Step 7: List enclosed documents

This section of your graduate school cover letter will look different depending on the school you are applying to, and the application format used. If you are applying by mail, you should list the enclosed documents in the same envelope as your cover letter. If you are applying online or by email, verify that all of the documents listed on your cover letter are attached and ready to send. 

This section should be at the very bottom of the page. It should list the documents in a bullet point format, in the order in which they are enclosed. The list should look something like this: 

Sincerely, 

Jane Doe 

• Program application form 
• Statement of purpose
• Academic transcripts

Letters of recommendation

Graduate school cover letter examples 

Graduate school cover letter example #1.

Candice Williams

1234 Dream St. 

Winnipeg, MB R3J 8T6

[email protected]

204-990-887

August 12, 20xx

Dr. Trevor Thorne

Department of English, Theatre, Film & Media

Toronto, ON M4C 2Y9

Dear Dr. Thorne,

I am excited to submit my application for consideration for the English literature master's program at BeMo Academic University. I have spent the past four years learning the basics of literature analysis through my bachelor's degree in the field, and I am eager to take this next step in my educational journey in order to further my training.

My undergraduate studies allowed me to explore and learn about different forms of literature from around the world. Still, I often found myself drawn to the impressive works of Shakespeare, Milton, Bronte, and many other great English writers. I had the opportunity to study in London for a year, where I attended a seminar on the impact of Charlotte Bronte's work on modern feminism led by none other than Prof. Jane Smith. She is one of the many brilliant professors in the English, Theatre, Film & Media department at BeMo that I hope to learn from. 

You will find enclosed the required application documents, including my academic CV, which provides more information on the research I have been able to do and publish so far in my short academic career. I am especially interested in the role that authors such as William Shakespeare played in the development of modern English, and I wish to explore that further through research. I feel that the rigorous curriculum this program offers will inform my future writing and research efforts, and allow me to achieve my goals. 

Thank you for your time, attention, and consideration. It is truly appreciated. Please do not hesitate to contact me if you require any additional information. 

Program application form

Statement of purpose 

Graduate CV

Official undergraduate transcripts

Angela Wong

102-9876 Mainland Rd.

New Haven, CT 44567

[email protected]  

April 8, 20XX

University of BeMo

175 Academy lane

New York, NY 34567

To whom it may concern,

It is my pleasure to submit my application for the Master's degree in Early Childhood Development in the Psychology department at The University of BeMo. I am currently completing my bachelor's degree in psychology and plan to graduate in the fall. Since my goal is to pursue a career as an educational psychologist, this particular program is the perfect next step toward achieving my goal. 

My undergraduate degree includes coursework in childhood psychology, special needs education, school and family crisis intervention, and many other courses that have given me the basics required to keep up with the thorough coursework that awaits me in your rigorous program. 

I have also gained valuable knowledge in the field through shadowing and internships in different schools in my community. Observing other child educators at work confirmed that this is the right career path for me, and it motivated me anew to learn how I can best help children develop a love of learning from the early stages of their educational careers. I know that there is only so much I can learn from observing, and the fact that this program provides six months of hands-on training is one of the many reasons why I am hoping to be a student at BeMo next year. 

Thank you for your time and consideration. Please do not hesitate to contact me if you require any additional information or documents. I look forward to hearing from you soon.

Research Interest Statement

Cover letters are supposed to be a brief introduction to your application, so unless otherwise specified by the school, they should not be longer than one page. We recommend sticking to three to four paragraphs, as this is long enough to share substantial information without losing your audience. Keep in mind that your reader will also be reviewing your other application components, so you do not need to address everything in this one letter. The information in your other application components, such as your  statement of purpose , will complement your cover letter. So, treat your cover letter like a summary of your candidacy; keep it short but impactful.

Be genuine & professional

The individual or committee that will review your application will probably be people that help run the program you're applying to. It is, therefore, best that they get a sense of who you genuinely are. Communicate honestly and let your personality shine through. This will help make your cover letter more memorable. That said, keep in mind that this is a professional document and that genuine does not mean informal or unprofessional. Your tone should still be courteous and consistent throughout the letter.

Proofread & edit carefully

We cannot stress how important this is. Remember that your graduate school cover letter will be one of, if not the first, document that the admissions committee will see from your application. You do not want their first impression of you to be negative. Your letter should be easy to read and follow, and it should be error-free.

Take the time to review your letter multiple times and edit for flow, grammar, spelling, punctuation, and typos. Better yet, reach out to a  grad school essay tutor  for assistance. They can review your cover letter and help you edit it to make sure it is up to par.

Grad school essay tutors can also help you with other tricky written application components, such as  grad school career goals statements . So, do not hesitate to contact one if you need  grad school application help. ","label":"Bonus tip","title":"Bonus tip"}]" code="tab1" template="BlogArticle">

It is a brief letter that you attach to your graduate school application. This letter should state your interest in the program, and briefly explain why you chose it, as well as why you are a good fit for it.

Many programs do not request graduate school cover letters, but they are more common than most people think. Additionally, several programs accept grad school cover letters even when not required, so you can still submit a cover letter to help your application stand out.

That depends on the program that you are applying to. Some schools may request a cover letter for online applications, and others may not require one, but they allow students to submit them as an optional component.

Graduate school cover letters are not replacements for admission essays like a personal statement or  statement of intent . So if your school requires a graduate school cover letter, do not assume that this means you will not have to write any grad school admission essays.

Unless you are given the name of a specific member of the admission committee, you should address your graduate school cover letter to the "Admissions team," "[subject] Head of Department," or "To Whom It May Concern."

You can make your graduate school cover letter stand out by making sure your personality shines through in your writing, telling a short anecdote or interesting fact about you in the body of the letter, and detailing your relevant skills and experience.

Graduate school can be pretty competitive, but the level of competition depends on the specific program you will be applying to. Some programs have acceptance rates as high as 60%, while others admit less than 10% of applicants.

Graduate school advisors are admission experts who help students plan and prepare for graduate school applications.

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Melissa Vitiello

Jan 16, 2023

Writing a Cover Letter for Master’s Degree Applications

Cover letters are an important part of any Master’s Program application. In this blog, we explore how to craft a cover letter for a Master's programs.

TABLE OF CONTENTS

Cover letters are an important part of any Master’s Program application. They help ensure that the recipient really knows who you are and what makes you qualified for the position. That's why it's important to write a cover letter when applying for anything related to work or school.

How do I write a cover letter for a Master’s Degree Application?

Cover letters are typically used to introduce yourself and highlight your skills, particularly those relevant to the position you are applying for. When applying for a Master’s program, it is important to include some basic information in your letter.

The first part of the cover letter should include:

• Your contact details (name, address and telephone number)
• The name of the department you are applying to
• The name of the course or program that you would like to complete your studies in

The second part of this section should discuss basic information about your academic record and past accomplishments as well as any experience that might be relevant to the topic.

State your interest in the study program

The cover letter should also provide information about your thesis ideas and a description of your interest in studying in the program. This description should be short but informative enough to convince the reader that you understand what is required of you and that you are capable of doing a good job.

Furthermore, if you have gaps in your academic record, including an explanation for these can help demonstrate that you have taken steps to improve yourself since those points in time.

Make the cover letter about them

In order to do that, you'll need to know who they are and how they like to be addressed. This is where research comes in handy.

Using their name and title is always a good move—and it's an easy way to make your cover letter more personal and memorable. If you're still not sure what their name or title actually is, try searching through the website of the institution (or even just Google) to find out more information on them. You'll likely find that information included in bios or other publications online where the institution has mentioned its staff members in writing before.

If it is possible, reference the organization or some project associated with it – especially if there is something distinct about what your research will add that is not already mentioned in your CV/resume (ie: if it is something particularly noteworthy).

Include a strong greeting and identifiers

Include a strong greeting and identifiers. The first paragraph of your letter should be written in a friendly tone, and it's crucial that you include an introduction that is personal but brief. 

In your introductory paragraph, state how you learned of the programme—whether it was through an alumni network or through word-of-mouth. Be specific and highlight what drew your interest toward this opportunity over others that might have also been advertised at around the same time period. You can also bring up any other details regarding why this particular programme appeals to you; perhaps there are qualities within this study that align with several interests on your resume (such as education) or perhaps there are certain aspects which differ from previous positions held throughout schooling (such as responsibilities).

Tips to writing a better cover letter for Master’s Applications

Now, we move onto certain tips that will make your cover letter stand out from the crowd. Follow these steps to add some flair into your cover letter.

Highlight Your Skills, Past Experiences and How They Can Bring Value

This is one of the most important parts of your letter, as it will tell the reader what you can bring to their institution and how you plan to excel in your studies. 

Be specific about your skills and mention how they will help you excel in this particular Master’s degree by citing examples from past academic experience that demonstrate those skills. Make sure you are talking about the company and its goals, not just yourself. Show that you have done research on them by mentioning something unique or interesting about them in your cover letter.

Do your research about the institution

Investigating the school, its alumni, teachers, and their work can give you insight into how to utilize them in an advantageous way in your cover letter. To make your cover letter stand out from the multitude of others, you must include important specifics that are associated with your statement.

If they also happen to have some interview process after the applications, these details and your research will be helpful at those stages.

Include details that shows you have done your research

If you are hoping to be admitted to the Master’s program, then making sure your cover letter is detailed with the information on your prior research is important. This is because the admissions committee will be looking for qualities that match their institution, and the more detail you can provide, the easier it will be for them to see that you put actual effort into your cover letter.

Additionally, providing specific examples of your accomplishments or experiences will make your application more memorable and help you stand out from the rest. So be sure to include as many relevant details as possible in your cover letter!

How you should conclude your cover letter

You should close your cover letter with a call to action and express appreciation for their time. Thank them again for taking the time to read your application, and let them know that you look forward to hearing from them soon.

Cover Letter Examples for Master’s Degree Applications

Here are some of our selections of cover letter templates for master's program applications. Feel free to use them and make edits on them according to your needs.

[Your first name] [your last name]

[Your street address]

[City], [state] [zip code]

[First and last name of the head of admissions]

[University Name]

[College address]

Dear [Mr. or Ms.] [last name of the head of admissions],

I am writing to apply to [University Name & Master’s program name]. I have been a student at [Your previous degree] for the past [X] years and I am very excited to continue my education at the postgraduate level.

[University name] has always been my top choice for several reasons. First and foremost, the school has an excellent academic reputation. I have always been a very good student and I know that I will be able to thrive in the challenging environment of your institution.

My education has allowed me to have first-hand experience with the field I am interested in and the challenges that come with it: [examples].

I am currently looking to begin my studies in [field] in order to complete a program that will allow me to pursue my goal of becoming a [job title]. I believe that [University Name] can provide me with the best education and opportunity to reach my objectives.

I am an ambitious individual who is always looking to learn and grow in my field of interest. I am very passionate about my work, and I believe that by continuing to expand my knowledge and skills, I can make a significant impact on [field] in a positive way.

I am grateful for the opportunity to apply to be a part of your student body and I will work diligently to uphold the standards of your school. If admitted, I pledge to be a respectful and contributing member of the community and I promise to take advantage of all that your school has to offer and make the most of my time here. I have included all of the required documentation and my application form. If you have any further questions, I would be happy to provide additional information.

Thank you for your time and consideration.

Sincerely, [Your first name] [your last name]

This letter is a formal request for admission to [name of the university & master’s degree]. 

I am a recent [Your previous University name & degree name] graduate and I am interested in studying [subject area] in [postgraduate degree program] with the hope of obtaining a [job title] after graduation. 

I have always enjoyed [activity] and am confident that I would excel in [Master’s program] at [University Name]. I am passionate about [topic] and believe that I would be a valuable asset to your [University Name] community.

I am enclosing my transcripts, test scores, and letters of recommendation. I would be happy to answer any questions you may have about my qualifications.

[College name]

I am applying to the [season] semester of the [university name] Master's program. I am very proud of the [program name] and believe that I would be a great fit for it. Thank you for considering me!

Over the past few years, I've researched many universities that offer a Master’s degree in [program name], but have ultimately chosen [institution] because of [reasons]. The opportunity to join your top-level institution and become part of its alumni is one of my greatest goals. I am confident that my education in [subject area] and [work/volunteer experience] make me a valuable asset and an ideal candidate for admission into the program. My educational experience has given me the opportunity to [insert your previous experiences] and face the challenges that come with [field name]. 

I am currently looking to begin my Master’s degree, with a goal of completing the [program] at [institution]. Upon graduation, I wish to become [job title] to [career goals]. I believe the [college name] can provide me with the best education and opportunity to pursue my objectives.

I have enclosed all of the necessary documentation and application form for your consideration. If you have any further questions, I will be happy to provide you with more information. Thank you for your time and consideration.

We trust that this article has given you some thoughts concerning composing a cover letter for your master's program application. Bear in mind, the most significant thing is to stay positive and sure of what you have accomplished so far, as well as what will drive you enough to keep on working on this project.

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Recent Graduate Cover Letter Examples and Templates for 2024

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• Cover Letter Text Examples

How To Write a Recent Graduate Cover Letter

A great recent graduate cover letter can help you differentiate yourself from the competition during the job search. Even if you lack hands-on experience, you can still make a lasting impression on prospective employers by highlighting your academic achievements and industry knowledge. This guide provides examples and expert tips to help you build a winning recent graduate cover letter and land your first entry-level job.

Recent Graduate Cover Letter Templates and Examples

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Recent Graduate Text-Only Cover Letter Templates and Examples

Curtis Jones Software Developer | [email protected] | (123) 456-7890 | Portland, OR 12345 | LinkedIn

Jan. 1, 2024

Caroline Matthews Hiring Manager Solaris Software Inc. (987) 654-3210 [email protected]

Dear Ms. Matthews,

As an intern at Portland Technology Inc., I collaborated with a dynamic team of software developers and engineers to design innovative mobile applications for the education industry. While supporting the development of three separate applications, I gained valuable knowledge and training in Agile methodology and software development lifecycles. My internship and academic experience will allow me to deliver valuable contributions to your organization.

Solaris Software Inc.’s reputation for creating value for users draws me to apply for this position. My bachelor’s degree in software engineering from the University of Portland and my experience as a software developer intern will allow me to aid your teams in designing scalable applications based on the following achievements from my career:

• Supported the software development team in designing a mobile Android application to aid college students in comparing prices for used college textbooks and subscription services, which garnered over 500,000 downloads following the launch
• Executed an academic project to design an application platform for users to improve vocabulary across 10 different languages by providing a database of common colloquial phrases
• Completed coursework in Python, Ruby on Rails, SQL, Jira, and JavaScript, graduated with summa cum laude distinction, and achieved a 3.8 GPA

I look forward to speaking with you further regarding how my application development experience can aid Solaris Software Inc. in continuing to create value for users. You may contact me via phone or email at your earliest convenience. I appreciate your time and consideration.

Curtis Jones

Jessica Adams Financial Analyst | [email protected] | (123) 456-7890 | New York, NY, 12345 | LinkedIn

Raymond Johnson Hiring Manager Cohen Financial Partners (987) 654-3210 [email protected]

Dear Mr. Johnson,

During my internship with Brooklyn Financial Services, I interacted with a team of financial analysts to evaluate investment opportunities for a multimillion-dollar firm. This experience gave me valuable knowledge of business models, product use cases, and financial forecasting, which makes me the ideal candidate for the financial analyst position with your company.

Cohen Financial Partners has a reputation for ethical business practices, which strongly aligns with my core values as a finance professional. I can continue to help your organization grow your investment portfolio based on my previous achievements from my work experience and academic career:

• Conducted financial analysis of investment opportunities for new products in coordination with a team of economists and analysts, which included evaluating long-term financial outlook, product use cases, and long-term growth potential
• Supported the team in creating financial models and PowerPoint presentations on investments
• Wrote a 15-page research paper evaluating financial projections for the housing market and the impact of COVID-19 on first-time homebuyers

I would like to schedule an interview to discuss further how my experience in financial analysis and risk management can benefit your organization. Feel free to contact me at your earliest convenience with any additional questions you may have about my background. Thank you for your time and consideration.

Jessica Adams

Arthur Morris Marketing Professional | [email protected] | (123) 456-7890 | Boston, MA 12345 | LinkedIn

January 1, 2024

Sarah Taylor Hiring Manager New England Marketing Inc. (987) 654-3210 [email protected]

Dear Ms. Taylor,

As a marketing intern with the Falmouth Marketing Consulting Agency, I coordinated with a team of specialists to enhance social media presence and web marketing for clients. I also attended meetings with creative teams to define brand messaging based on target audiences. Through these experiences, I developed an advanced understanding of social media marketing, which will allow me to thrive in the marketing specialist position with your organization.

New England Marketing Inc.’s reputation for driving customer success draws me to apply for this position. My expertise in brand messaging and social media marketing will allow me to provide valuable contributions to your organization based on my career achievements:

• Supported the marketing team in executing social media campaigns on Facebook, LinkedIn, and Twitter platforms and utilized Hootsuite to schedule posts based on key performance indicators (KPIs), resulting in a 500% increase in followership on LinkedIn
• Collaborated with copywriters and search engine optimization (SEO) specialists to create engaging copy and brand messaging for clients, which resulted in a 10% increase in page views for a customer website
• Served on a student marketing team to manage Twitter, Facebook, and LinkedIn social media pages for the University of Columbia under the supervision of the marketing manager

I hope to speak with you further regarding my expertise in social media marketing and how it can benefit your organization. You may contact me via phone or email at your convenience. I appreciate your time and consideration.

Arthur Morris

To write a great recent graduate cover letter that can truly help you break into your industry, the key is to show the most compelling aspects of your academic career and internships. Carefully analyze the role you’re applying for and identify how your unique skill sets align with the company’s needs. By tailoring your document towards individual opportunities, you’ll maximize your chances of landing an entry-level position. Below, we’ll walk you through each step of building your recent graduate cover letter:

1. Contact information and salutation

List all essential contact information at the top of your recent graduate cover letter, including your name, phone number, email, and LinkedIn URL. Be sure to address the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This is preferable to salutations such as “To Whom It May Concern,” as these types of greetings are largely considered outdated.

2. Introduction

Open your recent graduation cover letter with a powerful introduction to grab the hiring manager’s attention and convey your interest in the job. Feature an eye-catching achievement from your resume and highlight key skills the organization is looking for. If you don’t have an internship you can point to, showcase academic achievements that demonstrate your qualifications for the job.

In the example below, the candidate has a unique advantage due to their experience interning at a large financial institution. This adds a certain level of credibility to the knowledge and skills they gained. That said, even if you haven’t had a similar opportunity, you can still hook the reader in the opening paragraph of your recent graduate cover letter by carefully tailoring it toward the job description.

3. Body paragraphs

In the body paragraphs of your recent graduate cover letter, continue to focus on achievements from your internships. If you haven’t had the opportunity to work in your field, draw attention to your academic projects. Using a list of bullet points to break up the monotony of the text on the page is helpful here, as this will improve the overall readability of your document. It’s also important to mention the organization’s reputation or mission statement and how it aligns with your background and professional values.

• Supported the marketing team in executing social media campaigns on Facebook, LinkedIn, and Twitter platforms and utilized Hootsuite to schedule posts based on KPIs, resulting in a 500% increase in followership on LinkedIn
• Collaborated with copywriters and SEO specialists to create engaging copy and brand messaging, which resulted in a 10% increase in page views for a customer website
• Served on a student marketing team to manage Twitter, Facebook, and LinkedIn social media pages for Columbia University under the supervision of the marketing manager

4. Recent graduate cover letter skills and qualifications

To compensate for a lack of hands-on industry experience, leverage the skills and knowledge you’ve gained from your academic career in your recent graduate cover letter. Instead of providing a comprehensive list, focus on integrating relevant key terms from the job description into your paragraph. Emphasize how you’ve utilized these skill sets in your internships and academic projects. Below, you’ll find a range of potential skills across a variety of industries:

5. Closing section

Include a call to action in the conclusion of your recent graduate cover letter. Invite the hiring manager to bring you in for an interview or reach out for more information on your background. Emphasize how your skill sets can translate effectively to a professional industry setting. Be sure to thank the hiring manager for their time and consideration in the last sentence.

Recent Graduate Cover Letter Tips

1. leverage your internships.

One of the best ways to grab the hiring manager’s attention is by leveraging your internships. This shows potential employers you’ve acquired hands-on experience, which can be exactly the type of information that advances you to the next phase of the hiring process. Be sure to provide context and numbers for any notable achievements, as this will heighten the impact of your positive contributions.

2. Feature academic achievements and certifications

If you haven’t had the opportunity to pursue an internship, you can still make a strong impression on the hiring manager by featuring your academic achievements. Instead of only mentioning coursework, call out impressive projects that demonstrate how you’ve applied industry skills while completing your degree.

3. Showcase volunteerism and community service

Another way to compensate for a lack of hands-on work experience is by highlighting community service and volunteerism on your cover letter. Even if this isn’t relevant to your field, in some instances, this can help show potential employers you’re the right culture fit for their organization. It also sends a positive message in regard to your personal values.

Recent Graduate Cover Letter FAQs

Why should i include a recent graduate cover letter -.

While not every job will require a cover letter during the application process, including one can help bolster your chances of landing the interview, especially as a recent graduate. This allows you to make a strong introduction and display your most relevant qualifications using a more personal approach than you would on your resume.

How do I make my cover letter stand out? -

To make your cover letter stand out, carefully research the company you’re applying to. Think about how your academic background and experience match the needs of the organization. Mention something specific about the company and why it drew you to pursue the opportunity. This shows you’re a serious candidate who’s truly engaged in the hiring process.

How long should my cover letter be? -

Keep your cover letter concise and focused, limited to no more than three or four paragraphs. This ensures your document is centered on your most relevant academic achievements, internships, and industry-related skills. Avoid padding your cover letter with fluff and generic buzzwords, as this doesn’t provide any valuable information that would interest the hiring manager.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Cover letter by a Masters graduate

This graduate cover letter example demonstrates how to sell your Masters qualification to employers. Discover how to showcase the skills and experience you gained during your course

Employers don't always distinguish between a Masters and Bachelors degree when recruiting. They may value the additional maturity, but it's up to you to explain in your cover letter what skills and knowledge you have gained through this higher qualification and how this experience makes you the better candidate for the job.

Present yourself in terms of the extra abilities you have and how this relates to your career goals. A Masters also needs to be complemented by relevant work experience, so make sure you mention any details of this.

Please be aware that this is an example. Use this graduate cover letter template to help generate ideas and structure your own document but avoid copying and pasting. Your cover letter needs to be original and tailored to the job you're applying for.

Misha Kuna 64 Main Street Yourtown YT19 1XP [email protected] 07799123123

Jerry Kunzwa Head of HR Consulting plc 5th Floor, The Tower City Street Citytown CT45 8QX

5th May 2023

Dear Mr Kunzwa

Re: Trainee management consultant post

I am writing to apply for the post advertised on the Prospects.ac.uk website. I am enclosing my CV.

While organising events during my undergraduate history degree, I became fascinated by the business side and quickly became aware of the factors which make an event successful, profitable and sustainable. I decided to develop my growing commercial awareness by studying for a Masters in Business Information and Systems. Alongside my studies, I continue to be involved in the business world as a shift leader in the hospitality sector.

I would now like to bring my humanities and business training to your management consultancy. I have experience of:

• Organising popular events which attracted record attendances and were rated in the university's top ten events for 2021-2022.
• Managing a budget and creating a profit.
• Time management from combining study, employment and event management to achieve a First for my degree.
• Working in a team on clearly defined, time-limited projects.
• Customer awareness as a bar assistant.
• Team leadership as a bar shift leader.
• Analysing data from a range of sources.
• Writing reports and presenting to an audience.

I am particularly interested in the projects which Consulting plc has undertaken in the charity, arts and entertainment sectors.

I look forward to hearing from you.

Yours sincerely

(Sign your name here)

Find out more

• Get more information on cover letters .
• Learn more about the 5 things to avoid when writing a cover letter .
• Discover what your options are after graduation in your Masters, what next?

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How to Create a Master Cover Letter for Your Job Search

Forbes Coaches Council | January 7, 2019

Forbes Coaches Council member Wendi Weiner , creatively known as The Writing Guru, is an accomplished attorney, former college writing professor, 4X certified executive resume writer and career transition coach, and award-winning career expert.

As a job seeker, your goal for a cover letter is simple: you want others to see just how much your skills match the position you are applying to, but you also want them to get a flavor for your personality. While a good portion of the cover letter is about you and the value you can bring, it also needs to align with the company’s focus and needs and explain how you match those needs.

In today’s times, with only seconds to grab the reader’s attention with your resume, you should always include a cover letter. I am a proponent of a cover letter that is 250 words or less because chances are your cover letter is being read on a smartphone, so it must be succinct and to the point.

Not everyone applying to the position will submit a cover letter. They will buy in to the idea that not all cover letters are read by prospective employers. What if the employers you are sending your resume to are the ones who do read cover letters? How can you be certain that your cover letter won’t be read?

Better to be prepared than be one of the applicants whose resume is tossed in the trash because you didn’t attach your cover letter. The best part about a cover letter is that once you have the skeletal framework, you can re-use the same cover letter for other job applications while simply tweaking a few things. Here are some helpful tips to get you started on creating a master cover letter.

Open With Intrigue and a Punch

Greet your reader by the correct salutation, followed by the last name. Remember, do not address the person on a first-name basis unless you already know that person. If you do not know the name of your reader, and you haven’t been able to locate him or her on LinkedIn, then it is suggested to write “Dear Hiring Manager.” In my case, it was “Dear Hiring Partner.”

Your high school English teacher always said, “The opening paragraph of your essay must grab the reader’s attention.” Grab the prospective employer’s attention by explaining why you are pursuing this position. Don’t be afraid to list some core competencies that evidence your abilities and how they align with the role and needs of the company. Consider what intrigued you about the job posting and the company. Is there something in particular that made you want to apply to work for that company? If so, state it clearly from the start.

Provide Some Examples of Your Career Wins and Connect Them to the Company's Needs

Once you have introduced yourself to your reader, or, as I like to call them, your future employer, it’s time to provide a few sentences of your biggest career wins and the career trajectory that points to those wins. Look at your resume. What sales goals have you met? Have you been promoted? Look to the key achievements and results that have shaped your roles.

This paragraph should define some examples of the work performed and results achieved. It should connect the reader. Cover some key competencies that you feel define your success and make the reader want to head over to your resume, but also answer the question of what you can do for the company, and how your background as a whole can help the company progress in its goals and objectives. Maybe you are switching careers or to another area of law. Perhaps you handled a research project that is now key to the position you are applying to. These are all important items for consideration. Do you have recommendation letters that have noted your ambition, dedication or supervisory role?  State those achievements and how they can meet the goals of the prospective employer.

Request a Meeting and Appreciate the Consideration

Like any good essay, your closing paragraph should re-state your thesis: your interest in the company and what you have to offer. Close the letter by advising that your resume is enclosed and ask to set up a meeting to discuss your qualifications. Always thank them for their interest in you.

Utilizing the above structure, you can easily craft a creative master cover letter to use for each job you apply to while also tweaking it slightly for a different role.

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

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5 Scrum Master Cover Letter Examples + Guide for 2024

• Scrum Master (SM) Cover Letter
• Entry-Level SM
• Scrum Master Cover Letter Writing Tips

Scrum masters like you know how to guide teams through sprints and how to improve and adapt to obstacles that pop up within projects. You use other Agile frameworks to define scope, milestones, and success maps for various projects—from software development to engineering—all while unifying your team and delegating tasks to meet objectives on time.

While you’re ready to dive into your next challenge—you’re not so willing when it comes to writing a cover letter to complement your  scrum master resume .

Luckily, our scrum master cover letter examples and valuable tips will make the process a little easier for you and, coupled with our free cover letter generator set you on your way! 

Scrum Master Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Scrum Master cover letter!

7241 Fable Heights Amarillo, TX 79106 (123) 456-7890

January 23, 2023

Marilyn Pratt, Hiring Manager Envision 1201 Louisiana Street Suite 500 Houston, TX 77002

Dear Ms. Pratt:

I’ve always admired the beauty in our world. My early interests in technology evolved into a drive to contribute to a greener, more sustainable future with a bachelor’s in biology and a strong background in software development, Scrum leadership, and teamwork. I would love to use my knack for interpersonal communication alongside my technical skills to help Envision solve the challenges of creating a sustainable future.

I have plenty of experience with various Agile frameworks. Still, I prefer the optimized elegance of Scrum values and thrive in the problem-solving process via planning, stand-ups, reviews, and retrospectives. I have yet to encounter an obstacle that I failed to adapt to with my Scrum teams. My risk management abilities enabled me to identify and quickly remove over 53 barriers to boost team velocity while working for Capio Group.

Striving toward improvement is of critical importance to me in the greater work of improving our world. How can I meet individual team members’ needs to maintain sustainable high performance? What can I do to help my Scrum teams improve while proactively anticipating and removing roadblocks that would interfere with their growth process? My search for the best possible answers helped me lead cross-functional Scrum teams of 4+ people through product development projects and increase team efficiency by 34%.

My natural affinity for a test-and-learn approach with data integration pairs well with my proactive risk management, organizational abilities, and coaching skills, making me an ideal candidate for Envision’s newest Scrum Master. I flourish in challenging environments, building solid connections and guiding my teams with excellent coaching and refinement methods. Please contact me at your convenience for more details on how I can help Envision create a zero-carbon world.

Thank you for your consideration,

Jeannette Butler

Enclosures: Resume Application Professional Scrum Master certification

Why this cover letter works

• When a company presents a more corporate culture, keeping demonstrations of personality concise and relevant to the role is wise. The personal connection remains, but the values and tone match the company.
• Always research the company you’re applying to, and read the  Scrum Master job description  thoroughly. Speak to the needs delineated in the job ad when you write your Scrum Master cover letter. 

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Entry-Level Scrum Master Cover Letter Example

Copy this text for your Entry-Level Scrum Master cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

November 26, 2023

Harper White Cisco Systems 123 Fictional Lane San Jose, CA 95101

Dear Ms. White:

I’m writing to apply for the entry-level Scrum Master role at Cisco Systems, a company that consistently impresses me with its groundbreaking technological advances. I believe my work ethos matches Cisco’s values, and I’m eager to bring my skills and commitment to your esteemed organization.

An internship at ArchTechAgile solidified my foundation in understanding and implementing Scrum framework and product backlog grooming. Utilizing the capabilities of industry-standard tools such as Atlassian’s Jira and Confluence software, I took proactive ownership in effectively managing an impressive caseload of approximately 152 user stories. This initiative was instrumental in driving a tangible 16.8% increase in team velocity.

Meanwhile, at my senior-based team project during college, I garnered a deeper understanding of the Scrum framework and applied my skill in managing backlogs. Collaborating with a cross-functional team of eight, I conducted sprint planning and review meetings and retrospectives using Azure boards, fostering the successful delivery of 79% of the team’s user stories within the estimated time scope.

My non-professional yet valuable experience includes serving as a peer mediator in a community outreach program in Windmill Springs, San Jose, where I worked specifically with children. I was entrusted with steering constructive conversations among groups of up to 14 children, often with diverging interests. Despite the challenges, I helped each child feel heard and respected and guided them toward mutually agreeable solutions.

Though I’m just beginning my professional journey, my steadfast commitment to mastering the Scrum framework, enthusiasm for managing product backlogs, and ability to navigate through conflicts demonstrate my potential to excel as a Scrum Master at Cisco Systems. I welcome the opportunity to discuss how I can contribute to your team. Thank you for considering my application.

Zara Jafari

• Showcase your ability to use theoretical knowledge in real-world scenarios, draw out the relevant tools, and deliver positive impacts. An example would be Zara’s adeptness at managing a caseload of 152 user stories using Confluence, improving team velocity by 16.8%.

Junior Scrum Master Cover Letter Example

Copy this text for your Junior Scrum Master cover letter!

123 Fictional Avenue Austin, TX 78701 (123) 456-7890

Alexander Harris IBM 123 Fictional Lane Austin, TX 78701

Dear Mr. Harris:

I vividly recall my first encounter with IBM at a collegiate technology forum. As detailed insights were given on IBM’s employment of agile methodologies, I was engrossed, silently vowing to myself that I would someday play my part in your team. Today, that aspiration fuels my application for the junior Scrum Master position at IBM.

A recent position at Celebri AI refined my skills in user story management using Jira, not just on an operational level but also strategic. I devised and implemented a framework for creating and managing 194 detailed user stories, streamlining the process to the point where our project delivery timeline was improved by 38%. Additionally, this new structure increased team understanding of tasks, reducing clarification meetings by about 21%.

Previously at SailPoint Technologies, during my hands-on internship, I dove into the world of sprint planning and backlog refinement utilizing Azure DevOps. Facilitating 17 comprehensive sprint planning meetings, I effectively coordinated between departments to ensure a coherent understanding of project goals. Moreover, refining a product backlog featuring 64 unique items, I prioritized tasks according to project needs and team capacities, which boosted our team velocity by an impressive 29%.

Equipped with this expertise in user story management, sprint planning, and backlog refinement, I’m confident of my alignment with the Junior Scrum Master’s role. I’m enthusiastic about bringing these proven capabilities to IBM, thereby elevating project efficiency and quality, much like I achieved in my previous engagements. Looking forward to discussing further how my qualifications match IBM’s goals, and I appreciate your consideration of my application. Thank you.

Emilia Schmidt

• Sharing a past experience with the hiring company brings a touch of warmth and relatability. That could be anything from a past professional engagement or how a product offered by the hiring company (e.g., software) impacted you positively.

Senior Scrum Master Cover Letter Example

Copy this text for your Senior Scrum Master cover letter!

12 Fairy Tale Lane Niceville, FL 32578 (123) 456-7890

Tonya Foster, Hiring Manager Trendsic 4000 S Sherwood Forest Blvd Ste 304 Baton Rouge, LA 70816

Dear Ms. Foster,

After earning my degree in computer engineering and putting my analytical thinking to the test in collaboration with fellow students on projects, I knew my thirst for team challenges would never be satiated. That was 10 years ago, and I’m still just as excited about overcoming obstacles. I’m eager to serve as your senior Scrum Master as I believe my design background, UX/UI development, project management, and agility with diverse clients will positively impact the Trendsic family.

Since 43% of today’s media consumption is digital, I’d love to use Agile techniques, HTML/CSS, database management, SEO, and jQuery to help Trendsic’s teams meet each new objective. I owe my experience with Jira and Confluence to 5 years spent working as Spectrum’s Scrum Master, leading my software development teams through the streamlined creation of 16+ UX-oriented projects. My laser-like focus and immediate responsiveness to feedback increased team velocity by 94%.

I’ve always wanted to help people learn and grow, which has empowered me to lead 11 Scrum teams during my three-year stint at Tek Systems to solve diverse problems of various scopes. I distilled continuous testing and integration into clear objectives for each stand-up meeting and sprint to solve all inter-team obstacles and risks. With each new victory, I led a sprint retrospective to further optimize my Scrum teams’ performance with constructive and compassionate feedback. My servant-leadership style encouraged my teams to exceed sprint goal expectations by 14%.

My ability to work independently while keeping channels of communication open enables me to assert my ideas and build trust by guiding others towards more streamlined strategies. I will gladly plan, implement, and finalize each project in alignment with Trendsic’s goals of increasing transparency and facilitating relations with third-party peers and clients. Don’t hesitate to reach out for more information on how I can harness my experience to strengthen the Trendsic family.

Thank you for your time,

Enclosures: Resume Application Scrum Master certification

• Personally connecting with the company is a strong start, and referencing or using similar language to the company’s site and job description like Joe does is effective.
• Research the company to find objectives that tie in with your  career skills . Further strengthen your senior Scrum Master cover letter by highlighting dynamic areas of your career and quantifying them. Always note what the job description calls for—and answer that call!

Agile Scrum Master Cover Letter Example

Copy this text for your Agile Scrum Master cover letter!

60 Grand Fiction Conyers, GA 30012 (123) 456-7890

Kellie Wilson, Hiring Manager DSYS 12700 Century Dr # C Alpharetta, GA 30009

Dear Ms. Wilson:

I love discovering new solutions to old problems, so I strongly connect with your goal of blending businesses with the latest IT innovations and inventions. While I have a firm background in other Agile frameworks like Kanban and XP alongside my experience as a Certified Scrum Coach, my additional strengths involve building upon those skills to analyze and tackle complex problems. I’m ready to synthesize and communicate data to my team to help DSYS bring technological solutions to clients.

During my previous Scrum Master experience at CapTech Consulting, I applied Scrum values to 21 Scrum implementations, guiding my teams through various engineering and software optimization projects that increased the company’s total organizational delivery by 62%. Additionally, I successfully influenced a group of 4 other Scrum Masters within the organization to share knowledge of Agile frameworks and ensure correct adherence to the Scrum process. Our collaboration revamped CapTech’s software development lifecycle with optimized processes that remain in use today.

Organization and self-direction equipped me to refine key points until I was ready to present them to teammates, peers, and clients. I interpreted data into actionable insights and clearly shared them with my Scrum teams to foster a sense of unity among all members to overcome complicated obstacles. I ensured clear communication of each sprint goal, product domain, and scope so that my teams completed 100% of our initiatives on time and with optimal results.

Between my enthusiasm for innovation, versatile experience with Agile frameworks and diverse Scrum team projects, and communication skills, I hope to work toward increasing innovation velocity to deliver true business values and help meet DSYS clients’ needs. Thank you for considering me for this role, and I hope we can connect soon about how I can leverage my knowledge and industry experience toward managing multiple priorities and skyrocketing your clients’ satisfaction.

Kari Estrada

• Kari connects with DSYS by aligning personal values with the company’s goals to bring technical solutions to potential clients. She follows with relevant technical skills listed in the job description and pulls phrasing from the company mission statement, like “blending businesses with the latest in IT innovations and inventions,” as stated on their about page. 
• Referencing overlap between company values and the job description in your Agile Scrum Master cover letter is smart.
• Here’s another example of why you should pay attention to not only the company website’s tone but the specifics of the role itself. You can’t just align with the company—show that you can also do the job well.

Complete your scrum master resume next

In just a bit, we’ll outline what to do in each section of your cover letter, but we’d be remiss if we failed to mention the importance of your Scrum Master resume. Starting from a  resume outline  may be a good way to ease into the process. From there, try picking one of our  free Google Docs resume templates  or start editing a modern template like this one here in our resume builder.

Senior Scrum Master Resume

Need a resume to pair with your scrum master cover letter?

or download as PDF

Writing Tips for Your Scrum Master Cover Letter

While writing a cover letter for a Scrum Master role, there are a few essential tips to keep in mind to streamline the process. Make sure you tailor your letter around the company and role, provide added value not listed on your resume, and refine your message.

Tip 1: Customize your cover letter

So  many cover letters are generic and boring! Most blur together in the recruiter’s mind once they’ve read a few—but, of course, you want yours to grab their attention instead. One of the best ways to stand out to a potential employer is to show that you care enough to have learned more about their company and what they’re looking for in a Scrum Master.

Read back over the  Scrum Master job listing , searching for keywords that apply to your experience. Do they mention particular skills that happen to be some of your best traits, such as prioritization or servant-leadership? How about a specific company challenge similar to something you’ve already done? Maybe the organization has a mission statement you feel passionate about—seek helpful tidbits like these to take your cover letter to the top.

Tip 2: Go beyond your resume job descriptions

Your Scrum Master resume is bound to cover some crucial qualification points—but your cover letter shouldn’t just repeat them. Instead, a great Scrum Master cover letter will laser in on a couple of key accomplishments, going beyond the scope of a simple bullet point to leave a lasting impact that demonstrates the value you offer.

Consider questions like these to help you get started: 

• How many Scrum teams have you led, and what was your success rate in terms of completing a product lifecycle objective on time? 
• What standout projects did you guide your Scrum teams to complete, and how did they benefit the company? 

Scrum values can be applied to a vast array of project types, after all, so now’s a great chance to offer specifics. Show the unique impact you’ve had as a Scrum Master to increase the chances of your cover letter making it to the interview pile.

Tip 3: Consider your tone and message

While customizing your cover letter and providing examples beyond your resume bullet points are both crucial, your message as a Scrum Master should convey even more. Make it easy for potential employers to read between the lines by skillfully choosing buzzwords and bits of phrasing from the company’s website to show that you can already see yourself there.

Keep your Scrum Master cover letter under a page; you have limited space to deliver the message that you genuinely care about the company and are ideal for the job. Just a heads up: This may take some editing! And if you leave any proofreading errors behind, they could result in a quick dismissal before the reader even gets to see what a great candidate you are.

Make it easy for potential employers to read between the lines by skillfully choosing buzzwords and bits of phrasing from the company’s website to show that you can already see yourself there.

Lastly, mold your tone around the company’s culture. Are you applying somewhere highly technical and more corporate? If so, minimize personal anecdotes and take a more no-frills approach. But if the company is more artsy or laid-back, let your personality shine.

The Framework for Your Scrum Master Cover Letter

Scrum Masters must exhibit superior attention to detail, so the little things in your cover letter can make a big difference. Now that you’ve read three prime examples of Scrum Master cover letters, it’s time to break things down into more detail so you can start writing your own!

How to start a scrum master cover letter

Your contact info:  Include your name, address, phone number, and email address if you use a cover letter template. You can also include your LinkedIn or other professional social media.

• Formatting : Leave your name out of your address if you use a block format.

Date:  Write out the date, and make sure what you write reflects the date you submit your application documents.

Inside address:  The inside address is the address of the person you’re sending your cover letter to. Include their name, company role, and address.

• Formatting : Write each part of the address on its own line—double-space between the inside address and greeting for clarity.

Greeting:  Also known as the salutation, this is where you’ll make a crucial first impression. Do whatever homework it takes to find the right name for the employer or hiring manager—never use general phrases like “To Whom It May Concern.”

• Formatting : Using a colon after the greeting in your Scrum Master cover letter should be the default since it’s more formal—especially if you’re applying to a more corporate company. But a comma may work fine if the company culture is more casual.

How to write your scrum master cover letter

Body:  The body of your Scrum Master cover letter should be three or four paragraphs that show your interest, credentials, and genuine enthusiasm for future discussion of the job role.

Opening paragraph:  Remember your whole goal is to stand out from other Scrum Masters by shunning all things generic, vague, and boring! Check out the following examples for reference.

Who doesn’t love green energy these days? I have plenty of Scrum Master experience, so that I can help with this.

Why It’s Bad:  This opening just doesn’t tell us anything at all. The first sentence sounds borderline sarcastic, and the second offers zero credibility in the form of specific skills or values.

Why It’s Good:  The personal and long-lived connection with the company values is a primary point in this candidate’s favor—and so is how they blend references to the company’s mission statement with their qualifying skills.

Paragraphs 2-3:  These paragraphs should back up your claims from the opening paragraph. Stay organized and concise, just as you would within your actual role as a Scrum Master: You don’t have room to ramble, so keep each paragraph to only one achievement, like an outstanding Scrum team project or velocity improvement strategy, and include only the most relevant metrics.

Since 43% of today’s media consumption is digital, I’d love to use my proficiency in Agile techniques, HTML/CSS, database management, SEO, and jQuery to help Trendsic’s teams meet each fresh, new objective. I owe my previous experience with Jira and Confluence to 5 years spent working as Spectrum’s Scrum Master, leading my software development teams through the streamlined creation of 16+ UX-oriented projects. My laser-like focus and immediate responsiveness to feedback increased team velocity by 94%. .

Why It’s Good:  The media consumption percentage is a direct reference to a claim made on the company’s website, and the candidate immediately dives into the skills that apply to that focal point. They describe one specific, relevant accomplishment next and quantify it directly.

Closing paragraph:  Complete your cover letter with a strong summary of how you’re already aligned with the company’s needs. Finally, provide a compelling call to action that shows a heartfelt interest in connecting to discuss the job role in the future further.

I’d love to work for this company, and I’m plenty qualified. Let me know if you need to know more.

Why It’s Bad:  If anything comes off as disingenuous, it’s this. Keep your closing paragraph promising and enthusiastic.

Why It’s Good:  This closing paragraph offers specific abilities from the job description and company’s mission statement, solidly demonstrating this candidate’s ability to work in a challenging environment and help others thrive. The call to action also connects with the company’s mission statement.

• Formatting : Single-space your body text but double-space between paragraphs for legibility. 

Signature:  Say “thank you” to the reader if you didn’t do so in your closing paragraph. Always use a professional close and your real name.

Thank you for your time, 

• Formatting : If you’re presenting hard copies of your Scrum Master cover letter, quadruple space to create room for your John Hancock in blue/black ink.

Enclosure(s):  This vital part of your complete application package signals that there’s more valuable information to review. For instance, Scrum Masters should include their polished resume, application, and, most likely, certifications that attest to their knowledge and professional merits. 

Enclosures:  Resume  Application Scrum Master certification

• Formatting : Use the singular or plural form of “enclosure” correctly, depending on how many items you’re enclosing!

Is Your Scrum Master Resume Set to Impress?

While your new Scrum Master cover letter will indeed look stunning, your cover letter isn’t the only thing you’ll need. Now’s the perfect time to ensure your Scrum Master resume is in peak condition, so all your application materials are cohesive. 

In fact, it’s actually far easier to write your cover letter after   writing a resume .  Check your resume  for active voice, metrics, and more. Or, choose from our  free resume templates , like this one here, that you can start editing now. 

Agile Scrum Master Resume

Need a resume to pair with your agile scrum master cover letter?

Take your time, explore our resume tips, and compare your doc against our  sample resumes  to find any areas that could use some polish. Between your eye-catching cover letter and an equally stellar resume, you’ll be on the path to Scrum Master success in no time!

Aim for a one-page cover letter of approximately 300 words. While Scrum Masters have many technical skills, it’s important to avoid overwhelming hiring managers with too much information. Instead, focus on the primary duties of the job. For instance, if you’ll be organizing Agile software development systems, then listing skills in managing self-organized or cross-functional teams would be ideal areas to focus on.

A custom cover letter is essential in the hiring process since Scrum Masters may manage projects in many industries and varying forms. For instance, developing software for marketing campaigns will look a lot different than a program used in medical research. For example, medical software has stricter compliance requirements that you would want to emphasize within your project management abilities.

Aim to match the tone in the Scrum Master job description . For example, if you’re applying to a marketing startup with a friendly and laid-back tone, you could explain your use of Agile frameworks and automation techniques similarly. You could even emphasize how those frameworks led to a better work environment that would align with the positive atmosphere the company is trying to create.

Motivation Letter: What It Is & How to Write One [+ Samples]

3 key takeaways

• Motivation letters are distinct from cover letters because of their audience, context, and purpose.
• Your letter of motivation is a persuasive document that explains your genuine interest for university admissions or volunteer positions.
• You can use Teal’s AI Cover Letter Generator to generate cover letters that can be worked into motivational letters based on your resume

Whether you're applying for a graduate program, research opportunity, or an internship, an effective motivation letter is your golden ticket to standing out. Unlike a cover letter, which focuses on your qualifications, a motivation letter delves into your passion, interests, and the reasons behind your application.

In this article, you’ll learn the differences between motivation and cover letters and can follow a step-by-step guide to craft a compelling motivation letter. You'll also learn how to write one in a few minutes using AI. By the end, you'll have all the tools you need to write a persuasive letter that captures your reader’s attention and helps prove you are the perfect candidate.

Struggling to land interviews? Use Teal's AI Cover Letter Generator to write an effective letter in minutes.

What is a motivation letter?

A motivation letter, or motivational letter, is an application document that discusses who you are and why you want to join a program or mission. It’s used when your motives are more important than your credentials. For instance, motivation letters are often used when applying for bachelor's degree programs, where addressing future goals and academic background is crucial.

When to use a motivation letter vs a cover letter

The application directions will clearly state when a letter of motivation is required. Cover letters and motivation letters are required in certain applications but are used in different contexts. Motivation letters are more common in academia to explain your interest in a specific institution, program, or professor. It’s similar to a letter of interest , but it’s a response to a request instead of a cold message.

On the other hand, a cover letter is submitted for a job application. It describes how you are qualified for the position. While it may mention your motivations, they aren't the focus. If you’re not sure what kind of letter to submit with your resume, default to a short cover letter .

When to write a motivation letter

Motivation letters fulfill a very specific purpose. When the application directions specify submitting a letter of motivation, you must write one to be considered.

A motivation letter is submitted alongside a CV or resume, so the audience knows your experience. When you submit your materials via email, write a quick job application email that specifies you attached your requested motivation letter. This will keep you from being disqualified.

Situations that require a motivational letter

• Graduate student programs for master’s degrees or PhDs, including programs in political science
• Postgraduate research opportunities
• Internships
• Volunteer position
• International education or study abroad programs
• Scholarship applications
• Job applications

In the United States, the most common circumstance requiring a letter of motivation is a postgraduate program application. Students write a motivation letter to convey how their academic experiences and interests align with a university’s specialty.

While a hiring manager can request motivational letters, cover letters usually serve the purpose better. However, a motivation letter for a job might be better if you don’t have a lot of professional experience or formal education. When in doubt, check the application guidelines.

How to write a motivation letter

Have your resume and the application accessible. Refer to the request for precisely what you must include. You can’t submit the same document twice as it’s highly personalized for a particular purpose. For example, including experiences in various digital marketing channels can significantly enhance your application to a marketing program, showcasing your versatility and expertise. Internships at startups often provide broad exposure to most digital marketing channels, which can be a valuable asset in your career development.

How to start a motivation letter

Use a business letter format and the same heading as your resume or CV. It should include your name, contact information, and headline. Below your heading, include your recipient's name, title, company or institution, and address. 

Your introduction

For your introduction, use the professional title and name if you know it, e.g. Dear Mr. Brown. You can otherwise use “To Whom It May Concern” or “the [department] admissions committee.” Introduce yourself and state why you are writing. Don’t bury the lede. Include the name of the program and the school or organization. 

Finish off your introductory section with a version of your resume’s professional summary. A professional summary already mentions your main qualifications, years of experience, career highlights, and key skills. Use this highly relevant information to introduce yourself. 

Motivation letter sample introduction

“I’m writing this letter to express my strong desire to join the Thornton International Exchange Program at USC Thornton School of Music to study at the Royal Northern College of Music. As a current student in the vocal arts and opera undergraduate program, I am eager to further expand my musical horizons through immersive international experiences.”

Your interest in this program

Answer why you are applying to this program. Think about what drew you to it, what excited you as you researched, and what prompted you to start an application. Write specific examples of what interests you.

Motivation letter sample interest paragraph

“I am particularly drawn to Le Cordon Bleu’s esteemed reputation and comprehensive culinary programs, and I am confident that the institution's commitment to excellence aligns with my own dedication to mastering the art of cooking. The opportunity to learn from industry professionals and gain hands-on experience in a vibrant culinary environment is an exciting prospect for me.”

Your background

Keep this portion recent and relevant. Communicate your key points such as qualifications, degrees, or significant coursework. 

Motivation letter sample background paragraph

“My academic background, which includes ensemble, music theory and ear training, global perspectives courses, and private lessons, has provided me with a solid foundation to thrive in an international exchange program. I am enthusiastic about the prospect of bringing a fresh perspective to the program and contributing to the vibrant community at USC Thornton School of Music.”

Not the story of your life—the story that ties together your motivation and background. State it simply in one to three sentences. This is especially important if your background is not an intuitive stepping stone to the opportunity. Not everyone can incorporate a story, so when done correctly, you stand out from  other candidates.

Motivation letter sample stories

Sample story 1

“Despite my academic background in computer science and research, my true passion lies in cooking. I approach culinary creation with the same measured hypotheses and repeated experimentation that I apply in my academic pursuits. This unique combination of analytical education and culinary innovation fuels my dream of becoming a food scientist who develops recipes that bring joy to everyone who tastes them.”

Sample story 2

“As a sophomore, I had the opportunity to participate in a study abroad program, broadening my understanding of global issues and gaining invaluable international experience. This experience has not only enriched my worldview but also deepened my appreciation for the diverse cultural influences on music. I'd like to continue that education through this international exchange opportunity.”

How to end a motivation letter

Summarize your main points in one or two sentences. Reiterate your enthusiasm. Thank the reader for their time and consideration. 

Motivation letter sample conclusion

“I am eager to further discuss how my background, passion for music, and international aspirations align with the goals of the Thornton International Exchange Program. Thank you for considering my application. I am looking forward to the possibility of contributing to, and learning from, the global music community through this esteemed program.”

The sign-off should be formal and respectful.

Motivation letter sample signature

Sincerely, [Your Full Name] Respectfully, [Your Name] Thank you, [Your Name]

How to structure a motivation letter

The main difference between cover and motivational letters is the audience: business hiring teams versus admission committees.

The second difference is the length. Motivation letters are more formulaic, and you must ensure you address everything requested. Cover letters are short, one page maximum. A motivation letter may need two or three pages to satisfy the requirements.

Tips for formatting a motivation letter

Here’s how to format motivation letters:

• Use business letter format
• Maintain a formal and professional tone
• Match your resume’s design for the heading, font, and margins
• Use multiple paragraphs, not one block of text

Once you’re satisfied with your result, save your letter as a PDF or Word doc .

How to write a motivation letter with AI

If you need help getting started, Teal’s AI Cover Letter Generator is one of the few AI tools specifically built for creating effective cover (and motivation) letters.

Here are the tweaks you’ll make to create a motivation letter instead of a cover letter:

• Upload the instructions from the program application for any job requirements 
• Add this as a job in Teal’s Job Tracker with some edits. Change the job title to “prospective student,” “PhD candidate,” or “volunteer.” 
• Save when you’re done.

Choose the application instructions by selecting the job you uploaded. Adjust the Cover Letter AI Settings:

Length : Long, 300 - 400 words 

Tone : Formal

Job description : Check all the requirements and responsibilities you want to address in the letter

Your Custom Prompt : Add any additional details you want to address in the letter

Think of this as your first draft. Teal’s AI Cover Letter Generator will combine your resume’s experience with the application, but with a business slant instead of an academic one. Pay attention to these areas:

• Inauthentic statements
• Job-related words like “hire,” “position,” or “manager” 

Adjust your letter as needed. Your result should meet the requirements of a motivation letter, but you can add more information if you’d like. As with any AI content, you should also give it an accuracy pass and a personalization pass. Is it true to you?

Common mistakes to avoid when writing a motivation letter

Preparing an important application is stressful. You might be balancing your studies, finals, and other applications so it’s easy to lose track of the details. In this case, though, the details really matter. 

Your main concern is having a custom motivation letter for each application. The best letters are highly specific to both the opportunity and you. People ask for motivational letters when they need to know about your motivation to consider your application. 

Avoid these common mistakes:

• Submitting a generic letter that isn’t tailored to the application
• Failing to align your motivation letter to your goal
• Forgetting to include your genuine motivations

Teal's AI Cover Letter Generator can help you avoid forgetting important details from your resume or the application, so you can submit with confidence.

How to align your motivation letter with job descriptions

Your letter will only briefly explain your background, but it’s important to include any prerequisites there. For example, a PhD program will require a bachelor’s degree and a certain number of hours of training or research. Having a bachelor's degree is crucial for certain programs, as it sets the foundation for your future academic and career goals. An exchange program often requires a certain level of language proficiency. Ensure the requirements are easy to find in your letter and on your resume.

To succeed, tailor your resume and motivational letter with requirements and related keywords. Teal’s Resume Matching Mode can help you identify the best keywords in the program or job description. Make sure those keywords appear on your resume as well.

How to make your motivation letters engaging and relevant

You won’t engage your reader's attention if you simply state facts. To compel your audience, you want to write about what motivates you. Although this is formal writing, you must talk about yourself, your experiences, and how they relate to your application. Make it personable.

Motivation letter examples

Now that you understand the steps to creating a motivation letter, with and within AI, it's time to put it all together. Here are a few examples of well written and formatted letters to get you started.

Sample: foreign exchange academic program

This letter addresses the student's purpose, current status, and motivation—all in the first paragraph. They then make a compelling case for why they want to pursue the exchange program, and why they're an ideal candidate.

Sample: culinary educational program

Like the previous letter, this one gets right to the point in the first paragraph. Next, they call attention to specific research and analytic skills they would bring to the table. They close by painting a picture of what this opportunity means to them.

Create a motivational letter with Teal

A great motivation letter will help you earn more opportunities, but requires attention to the application details. Teal’s AI Resume Builder can assist in generating cover letters that can be adapted into motivational letters by uploading application instructions and customizing the letter to reflect personal motivations and relevant experiences. Sign up for Teal today to make your best motivation letter yet.

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Home » Internship Tips » Tips & Tricks » How to Write Cover Letter for an Internship?

How to Write a Cover Letter for Internships [Examples & Template]

Cover letters and resumes are the introductory documents that help an employer form their first impressions about a future employee. Thus, it is very important to draft the perfect documents to find success, especially when applying for an internship. To help you through the drafting process we are going to walk you through the process to write a cover letter for an internship that not only grabs attention but leaves a lasting impression.

Table of Contents

How to Write a Cover Letter for an Internship?

Want to write the best cover letter for an internship role? Follow the steps below and learn how to write a cover letter. 

• Mention Your Details: At the top left corner of the internship cover letter, write your full name, address, email ID, and phone number.
• Add Date: Next, add the date you are writing the letter. 
• Mention Receiver’s Details: Mention the receiver’s name followed by the company address. The receiver can be the manager or the HR professional responsible for recruitment. 
• Address the Recruiter: Write “Dear [name]” to address the recruiter before beginning the main content of the letter.
• Opening Statement: Write a brief statement that appeals to the recruiter and informs them of your intent to apply for the internship position. You can add one or two of your key achievements here but do not forget to mention which position you are applying for. 
• For example , you mention you have strong communication skills. Back the claim with a background story of how you gave a presentation on a technical topic and were able to communicate your idea easily to the audience due to your skills. 
• Closing Paragraph: Thank the recruiter and add a call to action, like requesting them to check your resume for more details or that you are available for an interview to discuss the internship opportunity further. 
• End With Formal Salutation: End your letter with “Warm Regards” or “Sincerely.”

Also Read: How to Write Cover Letter for a Job?

Cover Letter Template For Internship

Let us look at this internship letter template to understand how to write an internship application letter.

Also Read: Cover Letter Formats

Sample Cover Letter for Internship for Different Sectors

Here are some examples of letters for internships based on different sectors for your better understanding:

1. Sample Cover Letter for IT Internship

This sample cover letter for IT internship is for sectors like Web Development, Data Analyst, etc. 

2. Sample Cover Letter for Finance Internship

This cover letter format for an internship will guide you on how to create a cover letter for a job in the financial sector.

3. Sample Cover Letter for Marketing and Advertising Internship

This cover letter for an internship in marketing and advertising will help you showcase the skills that will enable you to contribute effectively in the corporate world, especially if you are seeking digital marketing internships .

4. Sample Cover Letter for Graphic Design Internship

This is the best cover letter for an internship in graphic design . It will help recruiters see your passion for design which will increase your chances of getting hired.

5. Sample Cover Letter for Human Resources (HR) Internship

This is the best way of writing a cover letter for an internship in Human Resources .

6. Sample Cover Letter for Law Internship

This format will highlight your relevant skills and experiences and make you a strong candidate for law internship opportunities .

Also Read: Cover Letter for Legal Interns .

Mistakes to Avoid while Drafting a Cover Letter

When writing cover letters it’s important to pay attention to minute details, here are some mistakes that you should avoid while writing your cover letter:

• Generic Templates- Craft a unique letter for each application, tailored to the specific internship and company.
• Ignoring Formatting- Use clear headings, bullet points, and a readable font. A well-formatted cover letter reflects your attention to detail.
• Overwhelming Length- Keep your cover letter concise and to the point. Aim for around 250-300 words.
• Neglecting Proofreading- Always proofread your cover letter before sending it out. Typos and grammatical errors can make a negative impression.
• Overusing Jargon- While it’s great to demonstrate your knowledge, avoid overloading your cover letter with industry jargon or technical terms. Explain complex concepts briefly and clearly to ensure your message is easily understood.

In this blog, we’ve covered some key points for writing a cover letter for an internship. By adding your own unique touch and showing your excitement for the role, you can set yourself apart from other applicants. So, take your time while writing a cover letter, and let your strengths shine on the page.

If you thought this blog was helpful, tell us in the comments section below. Also, check out these online interview tips before going for your next job interview.

Answer: To write a good cover letter for an internship, include keywords from the internship description, proofread to ensure content flow, highlight extracurriculars, format well, and customize each cover letter.

Answer: To write a letter asking for an internship, research the company to tailor your response accordingly. Write a meaningful subject line, add a greeting, and express your interest in the internship and the reason along with your skills and educational qualifications. 

Answer: Here is a sample for a basic cover letter: “My name is [your name], and I am writing to express my interest in the internship role [role title] at your company [company name]. I am excited to share that I believe I have the necessary skills and knowledge that make me the best candidate for the internship role. Kindly consider my application. Thank you for your time and consideration.”

Answer: Here is how you can write a cover letter for a legal internship, “Dear [recruiter’s name], As a recent law graduate, I am excited to hear about the internship role your company [name of the company] is offering. I have an additional certification course in corporate law and possess trial preparation skills. I am certain my skills and talent will be a great addition to your organization. Kindly consider my application in a positive light. I am excited to discuss this opportunity further with you. You can contact me at [email ID]. Thanks for your consideration.”

Answer: You should write a cover letter for an internship because it allows you to mention additional details you could not in the resume and provide background to some information like skills.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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ہوم پیج (-) > بلاگ > انٹرنشپ کے لیے کور لیٹر کیسے لکھیں۔

انٹرنشپ کے لیے کور لیٹر کیسے لکھیں۔

• سموڈن ایڈیٹوریل ٹیم
• تازہ کاری: اگست 13، 2024
• لکھنے کے لیے مرحلہ وار ہدایات

انٹرنشپ پروگرام کو محفوظ بنانا آپ کے کیریئر میں ایک اہم قدم ثابت ہو سکتا ہے۔ یہ قیمتی تجربہ حاصل کرنے اور آپ کی منتخب صنعت کے دروازے پر قدم جمانے کا موقع فراہم کرتا ہے۔ یہ اندازہ لگانے کا بھی ایک بہترین طریقہ ہے کہ آیا آپ کا منتخب کردہ کیریئر آپ کے لیے صحیح ہے۔

انٹرن شپ خاص طور پر پیشہ ور افراد کے لیے ان کے کیریئر کے ابتدائی مراحل میں فائدہ مند ہے۔ چاہے آپ ایک طالب علم ہو جو اپنی تعلیمی تعلیم کو تجربے کے ساتھ مکمل کرنا چاہتے ہیں، یا حال ہی میں کام کی دنیا میں داخل ہونے والا گریجویٹ۔

انٹرنشپ حاصل کرنے کے عمل میں عام طور پر چند مراحل ہوتے ہیں۔ تاہم، آپ کی انٹرنشپ درخواست کا ایک اہم جزو کور لیٹر ہے۔ ایک زبردست کور لیٹر ایک ہائرنگ مینیجر کی توجہ اپنی طرف مبذول کر سکتا ہے اور انٹرن شپ کے موقع کے لیے آپ کے جوش و جذبے اور مناسبیت کو ظاہر کر سکتا ہے۔

اس گائیڈ میں، ہم انٹرن شپ کے لیے کور لیٹر لکھنے کا طریقہ دریافت کریں گے۔ ہم واضح اور جامع زبان استعمال کرنے کے طریقے پر تبادلہ خیال کریں گے اور اس بات کو یقینی بنائیں گے۔ اچھا تحریری بہاؤ . ہم آپ کو دوسرے درخواست دہندگان سے الگ کرنے کے لیے کچھ ماہرانہ تجاویز اور چالوں کی بھی تفصیل دیں گے۔

انٹرنشپ کے لیے کور لیٹر کیا ہے؟

انٹرنشپ کے لیے ایک کور لیٹر بنیادی طور پر آپ کے تجربے کی فہرست کا ذاتی تعارف ہوتا ہے۔ ایک ریزیومے آپ کی قابلیت کا ایک جائزہ فراہم کرتا ہے، جبکہ ایک اچھا کور لیٹر آپ کے محرکات اور مہارتوں کو مزید گہرائی میں لے جاتا ہے۔

بنیادی مقصد ہائرنگ مینیجر کی توجہ حاصل کرنا اور انہیں آپ کے بارے میں مزید جاننا چاہنا ہے۔ اس میں متعلقہ تجربات یا کورس ورک کو اجاگر کرنا چاہیے جو انٹرنشپ کے لیے آپ کی مناسبیت کو ظاہر کرتے ہیں۔ یہ کمپنی میں حقیقی دلچسپی اور کام کے لیے آپ کے جذبے کا اظہار کرنے کا ایک موقع بھی ہے۔

کور لیٹر آپ کو اپنی کہانی سنانے کی اجازت دیتا ہے، اپنی تحریر میں مزاج کو مدعو کریں۔ ، اور وضاحت کریں کہ آپ کو انٹرن شپ میں خاص طور پر دلچسپی کیوں ہے۔ وہ آپ کو موقع فراہم کرتے ہیں کہ آپ اپنی شخصیت اور اس کردار کے لیے جوش و جذبے کو اس انداز میں بیان کریں جیسا کہ کوئی ریزیومے نہیں کر سکتا۔

مثال کے طور پر، آپ مخصوص پروجیکٹس یا کورس ورک کے بارے میں بات کر سکتے ہیں جس نے انڈسٹری میں آپ کی دلچسپی کو جنم دیا۔ آپ ان تجربات کی بھی تفصیل دے سکتے ہیں جنہوں نے آپ کو انٹرنشپ کے لیے درکار مہارتوں سے آراستہ کیا ہے۔ سیاق و سباق فراہم کر کے، آپ مینیجرز کی خدمات حاصل کرنے کے لیے یہ سمجھنا آسان بناتے ہیں کہ آپ ان کی ٹیم میں کیوں ایک قیمتی اضافہ ہوں گے۔

مزید یہ کہ، ایک کور لیٹر آپ کی بات چیت کی مہارت اور اپنے خیالات کو واضح طور پر بیان کرنے کی صلاحیت کو ظاہر کرتا ہے۔ یہ آپ کے لیے یہ ظاہر کرنے کا موقع ہے کہ آپ کے پاس سخت مہارت اور نرم مہارت دونوں ہیں جو آپ کو ایک کامیاب انٹرن بنائے گی۔

ذیل میں ہمارے رہنما خطوط پر عمل کرتے ہوئے، آپ ایک مضبوط اور موثر کور لیٹر بنا سکتے ہیں جو آپ کی انٹرن شپ کی درخواست کو بڑھا دے گا۔

انٹرنشپ کور لیٹرز لکھنے کے بارے میں ایک مرحلہ وار گائیڈ

ایک منظم عمل کے بعد، آپ اپنے جوش و جذبے، مہارتوں اور کردار کے لیے فٹ ہونے کے لیے ایک زبردست بیانیہ تشکیل دے سکتے ہیں۔ یہاں ایک پراثر کور لیٹر لکھنے میں آپ کی مدد کرنے کے لیے ایک مرحلہ وار گائیڈ ہے جو مینیجرز کی خدمات حاصل کرنے والوں کی توجہ حاصل کرتا ہے اور آپ کو دوسرے امیدواروں سے ممتاز کرتا ہے۔

1. اپنا انٹرن شپ کور لیٹر لکھنے کی تیاری کریں۔

تیاری کلیدی ہے۔ کمپنی کی اچھی طرح تحقیق کرکے شروع کریں۔ اس کی اقدار، مشن کے بیان، اور حالیہ پروجیکٹس کو سمجھنے سے آپ کو اپنے کور لیٹر کو ان کے مقاصد کے مطابق بنانے میں مدد ملے گی۔

انٹرن شپ کی تفصیل کا بغور جائزہ لیں اور ان کلیدی قابلیتوں کی نشاندہی کریں جن کی آجر تلاش کرتا ہے۔ ان قابلیتوں کو اپنی مہارتوں اور تجربات سے جوڑیں اور انہیں اپنے کور لیٹر میں شامل کریں۔

2. انٹرنشپ کور لیٹر ٹیمپلیٹ کا انتخاب کریں۔

کور لیٹر ٹیمپلیٹ کا استعمال اس بات کو یقینی بنا سکتا ہے کہ آپ کے خط میں تمام ضروری معلومات شامل ہیں اور درست طریقے سے فارمیٹ کیا گیا ہے۔ یہ وقت بچاتا ہے اور پیشہ ورانہ ظاہری شکل کو برقرار رکھنے میں مدد کرتا ہے۔

3. درست انٹرنشپ کور لیٹر فارمیٹ استعمال کریں۔

آپ کے کور لیٹر کو معیاری کاروباری خط کی شکل کی پیروی کرنا چاہئے، جس میں تین اہم حصوں پر مشتمل ہے:

• تعارف: اپنی رابطہ کی معلومات، ایک سلام، اور ایک مختصر جائزہ شامل کریں کہ آپ بہترین امیدوار کیوں ہیں۔
• باڈی: ایک یا دو پیراگراف آپ کی متعلقہ قابلیت، تجربات، اور آپ انٹرنشپ کیوں چاہتے ہیں کی تفصیل دیتے ہیں۔
• نتیجہ: آپ بہترین امیدوار کیوں ہیں اس کا خلاصہ، قارئین کے وقت کا شکریہ، اور مزید بحث کے لیے دعوت نامہ کے تمام حصے ہیں۔ اچھا نتیجہ آپ کے کور لیٹر پر۔

4. اپنی رابطہ کی معلومات شامل کریں۔

اپنے خط کے اوپری حصے میں اپنا پورا نام، شہر، ریاست، زپ کوڈ، ای میل پتہ اور فون نمبر شامل کریں۔

5. آجر کا پتہ شامل کریں۔

تاریخ کے نیچے، ممکنہ آجر کا نام، عنوان، کمپنی کا نام، اور میلنگ ایڈریس شامل کریں۔ یقینی بنائیں کہ یہ معلومات تازہ ترین اور درست ہیں۔

6. ہائرنگ مینیجر کو پیشہ ورانہ سلام کے ساتھ سلام کریں۔

اگر ممکن ہو تو ہائرنگ مینیجر کو ان کے پورے نام سے مخاطب کریں۔ اگر آپ کو ان کا نام نہیں مل رہا ہے تو، "ڈیئر ہائرنگ مینیجر" ایک قابل قبول متبادل ہے۔

7. ایک زبردست انٹرنشپ کور لیٹر کا تعارف لکھیں۔

اپنا تعارف کرائیں اور یہ بتائیں کہ آپ خط کیوں لکھ رہے ہیں۔ انٹرنشپ پوزیشن کا تذکرہ کریں جس کے لیے آپ درخواست دے رہے ہیں اور کردار اور کمپنی دونوں کے لیے اپنے جوش کا اظہار کریں۔

8. باڈی پیراگراف میں اپنی انٹرنشپ قابلیت پر بات کریں۔

اپنی متعلقہ قابلیت، مہارت اور تجربات کو نمایاں کریں۔ یہ ظاہر کرنے کے لیے مخصوص مثالیں استعمال کریں کہ آپ کا پس منظر آپ کو کردار کے لیے کس طرح موزوں بناتا ہے۔ اپنے ریزیومے کو لفظی طور پر دہرانے سے گریز کریں۔

9. اسے ایک مدعو نتیجہ اور کال ٹو ایکشن کے ساتھ سمیٹیں۔

انٹرن شپ کے بارے میں اپنے جوش کا اعادہ کریں اور خدمات حاصل کرنے والے مینیجر کے وقت کے لیے ان کا شکریہ ادا کریں۔ مزید بحث کے لیے انہیں ہمیشہ آپ سے رابطہ کرنے کی دعوت دیں۔

10. پیشہ ورانہ طور پر سائن آف کریں۔

ایک رسمی اختتامی فقرہ استعمال کریں جیسے کہ "مخلص" یا "بہت احترام"۔

انٹرنشپ کور لیٹر کی مثالیں۔

آپ کو کور لیٹر کی شکل کا بہتر اندازہ دینے کے لیے، ہم نے دو مختلف ملازمتوں کے لیے انٹرنشپ کور لیٹر کی مثال شامل کی ہے۔

مثال 1: مارکیٹنگ انٹرنشپ کور لیٹر

[آپ کا نام]

[آپ کا پتہ]

[شہر، ریاست، زپ کوڈ]

[ای میل اڈریس]

[ہائرنگ مینیجر کا نام]

[کمپنی کا نام]

[کمپنی ایڈریس]

محترم [ہائرینگ منیجر کا نام] ،

میں [کمپنی کا نام] میں مارکیٹنگ انٹرنشپ پوزیشن کے لیے درخواست دینے کے لیے پرجوش ہوں جیسا کہ اشتہار دیا گیا ہے [جہاں آپ کو ملازمت کی پوسٹنگ ملی]۔

مارکیٹنگ میں میرے پس منظر اور [مارکیٹنگ کی جگہ] کے لیے میرے شوق کے ساتھ، مجھے آپ کی ٹیم میں حصہ ڈالنے کی اپنی صلاحیت پر یقین ہے۔

[آپ کے کالج] میں اپنی تعلیم کے دوران، میں نے ڈیجیٹل مارکیٹنگ، صارفین کے رویے، اور مارکیٹ ریسرچ میں کورس ورک مکمل کیا ہے۔

میں نے [متعلقہ غیر نصابی سرگرمیوں یا جز وقتی ملازمتوں] میں اپنی شمولیت کے ذریعے بھی تجربہ حاصل کیا ہے۔

ان تجربات نے مجھے مضبوط مواصلات اور مسئلہ حل کرنے کی مہارتوں کے ساتھ ساتھ مارکیٹنگ کے اصولوں کی گہری سمجھ سے لیس کیا ہے۔ میں خاص طور پر [کمپنی کا نام] کی طرف متوجہ ہوں کیونکہ [مخصوص مارکیٹنگ کی حکمت عملی یا مہم] کے لیے آپ کے اختراعی نقطہ نظر کی وجہ سے۔

میں اپنی صلاحیتوں اور جوش کو آپ کی ٹیم میں لانے اور [کمپنی کے مخصوص منصوبوں] میں حصہ ڈالنے کے لیے بے چین ہوں۔

میری درخواست پر غور کرنے کے لیے آپ کا شکریہ۔ میں اپنی قابلیت پر مزید بات کرنے کے موقع کا منتظر ہوں۔

مثال 2: انجینئرنگ انٹرنشپ کور لیٹر

میں [کمپنی کا نام] میں انجینئرنگ انٹرنشپ پوزیشن میں اپنی دلچسپی کا اظہار کرنے کے لیے لکھ رہا ہوں۔

[آپ کی یونیورسٹی] میں ایک جونیئر کی حیثیت سے مکینیکل انجینئرنگ میں اہم تعلیم حاصل کرنے والے، میں نے [مخصوص انجینئرنگ کی مہارتوں] میں ایک مضبوط بنیاد تیار کی ہے۔ میں نے اپنے کورس ورک اور ہینڈ آن پراجیکٹس دونوں کو [انٹرن شپ رول] میں انٹرن شپ حاصل کرنے کے لیے استعمال کیا ہے۔

[پچھلی کمپنی] میں اپنی پچھلی انٹرنشپ میں، میں نے [مخصوص پروجیکٹ] پر کام کیا، جہاں میں نے [متعلقہ مہارتوں] میں اپنی صلاحیتوں کو نکھارا۔ میں نے ایک ٹیم کے ساتھ بھی تعاون کیا تاکہ [کسی خاص کامیابی یا پروجیکٹ کو بیان کریں]۔

ان تجربات نے مجھے [Company Name] کی انجینئرنگ ٹیم میں مؤثر طریقے سے حصہ ڈالنے کے لیے تیار کیا ہے۔ میں خاص طور پر [کمپنی کا نام] کی [کمپنی کی مخصوص قیمت یا پروجیکٹ] سے وابستگی سے متاثر ہوں۔

میں اپنی تکنیکی مہارت اور جوش آپ کی ٹیم میں لانے اور [مخصوص کمپنی پروجیکٹ] میں تعاون کرنے کے لیے بے چین ہوں۔ میری درخواست پر غور کرنے کے لیے آپ کا شکریہ۔

میں اس بات پر بات کرنے کا منتظر ہوں کہ میرے پس منظر، مہارت اور سرٹیفیکیشن سے [کمپنی کا نام] کیسے فائدہ ہو سکتا ہے۔

انٹرن شپ پوزیشنز کے لیے ایک متاثر کن کور لیٹر لکھنے کے لیے 12 نکات

اپنا انٹرن شپ کور لیٹر لکھنا ممکنہ آجروں پر پہلا مثبت تاثر بنانے کے لیے بہت ضروری ہے۔ ایک اچھی طرح سے تیار کردہ کور لیٹر آپ کو دوسرے امیدواروں سے ممتاز کر سکتا ہے اور کردار کے لیے آپ کی مناسبیت کو نمایاں کر سکتا ہے۔

یہ یقینی بنانے کے لیے کہ آپ کا کور لیٹر نمایاں ہے اور آپ کی قابلیت اور جوش کو مؤثر طریقے سے بتاتا ہے، یہاں کچھ اضافی سرفہرست تجاویز ہیں:

• انٹرنشپ کور لیٹر کی مثالوں کا جائزہ لیں: مثالوں کا مطالعہ کرنے سے آپ کو بہتر اندازہ ہو سکتا ہے کہ کیا کام کرتا ہے اور کیا نہیں۔ کامیاب کور لیٹر کا تجزیہ کرکے، آپ موثر حکمت عملیوں اور فارمیٹس کی شناخت کر سکتے ہیں۔
• بالکل درست کام بتائیں: آپ جس پوزیشن کے لیے درخواست دے رہے ہیں اس کے بارے میں واضح ہو جائیں تاکہ آپ کی درخواست کی فوری شناخت کرنے میں ہائرنگ مینیجر کی مدد کی جا سکے۔ ملازمت کے عنوان اور محکمہ کا ذکر کریں، اور اگر قابل اطلاق ہو تو، ملازمت کا حوالہ نمبر۔
• اپنے انٹرن شپ کے اہداف کی وضاحت کریں: دکھائیں کہ آپ کے پاس اپنے مستقبل کے لیے ایک منصوبہ ہے اور آپ پوزیشن کے بارے میں پرجوش ہیں۔ وضاحت کریں کہ انٹرنشپ آپ کے کیریئر کی خواہشات کے ساتھ کیسے مطابقت رکھتی ہے اور آپ کو تجربے سے کیا حاصل ہونے کی امید ہے۔
• متعلقہ مہارتوں اور تجربات کی نمائش کریں: اپنی قابل منتقلی مہارتوں کو نمایاں کریں اور یہ کہ وہ انٹرن شپ کے کردار پر کیسے لاگو ہوتے ہیں۔ اپنی صلاحیتوں کو ظاہر کرنے کے لیے اپنے تعلیمی، غیر نصابی، یا رضاکارانہ تجربات سے مخصوص مثالیں استعمال کریں۔ ان مہارتوں پر توجہ مرکوز کریں جو کام سے براہ راست متعلقہ ہوں، جیسے ٹیم ورک، مسئلہ حل کرنا، اور مواصلات۔
• متعلقہ کورس ورک اور پروجیکٹس شامل کریں: تعلیمی کام کے ذریعے حاصل کردہ اپنے علم اور ہنر کی نمائش کریں۔ ان مخصوص کورسز یا پراجیکٹس کا ذکر کریں جن پر آپ نے کام کیا ہے جو انٹرن شپ کے لیے موزوں ہیں۔ اس سے ظاہر ہوتا ہے کہ آپ کی فیلڈ میں مضبوط بنیاد ہے اور آپ تنظیم میں حصہ ڈالنے کے لیے تیار ہیں۔
• ملازمت کی تفصیل سے مطلوبہ الفاظ استعمال کریں: یہ آپ کے کور لیٹر کو ATS کے موافق بنانے میں مدد کرتا ہے اور یہ ظاہر کرتا ہے کہ آپ اہلیت پر پورا اترتے ہیں۔ بہت سی کمپنیاں ایپلی کیشنز کو اسکرین کرنے کے لیے Applicant Tracking Systems (ATS) کا استعمال کرتی ہیں۔ تاہم، یقینی بنائیں کہ کسی بھی معلومات کو کاپی پیسٹ نہ کریں۔ آپ کر سکتے ہیں۔ پیرا فریس کام کی تفصیل کیا کہتی ہے۔
• اسے مختصر رکھیں: متعلقہ تفصیلات پر توجہ دیں اور غیر ضروری تکرار سے گریز کریں۔ ایک جامع کور لیٹر اس کے مکمل طور پر پڑھے جانے کا زیادہ امکان ہے۔ ایک صفحہ کا مقصد بنائیں اور اسے پڑھنے میں آسانی پیدا کرنے کے لیے مختصر پیراگراف استعمال کریں۔ اہم ترین نکات پر قائم رہیں اور غیر متعلقہ معلومات کو شامل کرنے سے گریز کریں۔
• فعل فعل استعمال کریں: متحرک زبان سے اپنی کامیابیوں اور تجربات کی وضاحت کریں۔ فعل فعل آپ کے بیانات کو زیادہ اثر انگیز اور دلکش بناتے ہیں۔ "میں اس کے لیے ذمہ دار تھا" کہنے کے بجائے اپنے تعاون کو زیادہ مؤثر طریقے سے بیان کرنے کے لیے "منظم،" "لیڈ،" "ڈیولپڈ،" یا "عمل درآمد" جیسے فعل استعمال کریں۔
• احتیاط سے درست کریں: یقینی بنائیں کہ آپ کا کور لیٹر گرامر کی غلطیوں اور ٹائپوز سے پاک ہے۔ ایک اچھی طرح سے لکھا ہوا کور لیٹر تفصیل اور پیشہ ورانہ مہارت پر آپ کی توجہ کی عکاسی کرتا ہے۔ اسے متعدد بار پڑھیں، ہجے کی جانچ کا استعمال کریں، اور کسی دوست یا سرپرست سے اس کا جائزہ لینے کے لیے پوچھیں۔ ایک چھوٹی سی غلطی بھی منفی تاثر پیدا کر سکتی ہے۔
• ہر کور لیٹر کو حسب ضرورت بنائیں: اپنے کور لیٹر کو مخصوص انٹرنشپ اور کمپنی کے مطابق بنائیں۔ تمام ایپلی کیشنز کے لیے عام ٹیمپلیٹ استعمال کرنے سے گریز کریں۔ کمپنی کی اقدار، مشن، اور حالیہ منصوبوں کی تحقیق کریں، اور اس معلومات کو اپنے خط میں شامل کریں۔ اپنے کور لیٹر کو ذاتی بنانا ظاہر کرتا ہے کہ آپ تنظیم اور کردار میں حقیقی طور پر دلچسپی رکھتے ہیں۔
• ایک مضبوط آغاز کے ساتھ شروع کریں: شروع سے ہی قاری کی توجہ حاصل کریں۔ آپ کا ابتدائی جملہ مجبور اور پوزیشن سے متعلقہ ہونا چاہیے۔ ایک حالیہ کامیابی، ایک باہمی تعلق، یا کمپنی کے کسی خاص پہلو کا ذکر کریں جو آپ کو پرجوش کرتا ہے۔ ایک مضبوط آغاز آپ کے بقیہ خط کے لیے ٹون سیٹ کرتا ہے۔
• جوش اور مثبتیت دکھائیں: موقع کے بارے میں اپنے جوش و خروش کا اظہار کریں۔ آجر ایسے انٹرنز کی خدمات حاصل کرنا چاہتے ہیں جو سیکھنے اور تعاون کرنے کے خواہشمند ہوں۔ مثبت زبان استعمال کریں اور کردار اور کمپنی کے ساتھ کام کرنے کے موقع کے لیے اپنے جوش کا اظہار کریں۔

ان تجاویز پر عمل کر کے، آپ ایک کور لیٹر بنا سکتے ہیں جو آپ کی قابلیت کو مؤثر طریقے سے اجاگر کرتا ہے اور ایک مضبوط تاثر دیتا ہے۔

ایک اچھی طرح سے تیار کردہ کور لیٹر آپ کو دوسرے امیدواروں سے الگ کر سکتا ہے اور آپ کے مطلوبہ انٹرنشپ کو حاصل کرنے کے امکانات کو بڑھا سکتا ہے۔

اکثر پوچھے گئے سوالات

انٹرنشپ کے لیے ایک کور لیٹر آپ کے تجربے کی فہرست کا ذاتی تعارف ہے۔ یہ آپ کے محرکات، متعلقہ تجربات، اور مہارتوں کی گہرائیوں میں گہرائی میں اترتا ہے۔ یہ انٹرنشپ، متعلقہ کورس ورک، اور کمپنی میں حقیقی دلچسپی کے لیے آپ کی مناسبیت کو نمایاں کرتا ہے۔

انٹرن شپ کی درخواست کے لیے کور لیٹر کیوں ضروری ہے؟

ایک اچھی طرح سے تیار کردہ کور لیٹر آپ کے جوش و جذبے، متعلقہ مہارتوں اور تجربات کو ظاہر کر کے آپ کو دوسرے امیدواروں سے الگ کر سکتا ہے۔ یہ آپ کو اپنی کہانی سنانے اور کردار کے لیے اپنے جذبے کا اظہار کرنے کی اجازت دیتا ہے۔

مجھے انٹرن شپ کے لیے اپنا کور لیٹر کیسے شروع کرنا چاہیے؟

اگر ممکن ہو تو ہائرنگ مینیجر کو نام سے مخاطب کرکے شروع کریں۔ آپ جس انٹرنشپ پوزیشن کے لیے درخواست دے رہے ہیں اس کا تذکرہ کریں اور مختصراً وضاحت کریں کہ آپ اس میں کیوں دلچسپی رکھتے ہیں۔ یہ فوری طور پر ظاہر کرتا ہے کہ آپ نے اپنے کور لیٹر کو مخصوص کردار کے مطابق بنایا ہے۔

اس کو نمایاں کرنے کے لیے مجھے اپنے کور لیٹر میں کیا شامل کرنا چاہیے؟

اپنی متعلقہ مہارتیں اور تجربات شامل کریں، مخصوص کورس ورک اور پروجیکٹس کا ذکر کریں، اور جاب کی تفصیل سے مطلوبہ الفاظ استعمال کریں۔ کسی بھی قابل منتقلی مہارت کو نمایاں کریں اور وضاحت کریں کہ وہ انٹرنشپ کے کردار پر کیسے لاگو ہوتے ہیں۔ اپنے جوش و جذبے کا مظاہرہ کرنا اور اپنے انٹرن شپ کے اہداف کو بیان کرنا بھی ایک مثبت تاثر بنا سکتا ہے۔

سموڈن کے ساتھ ایک متاثر کن کور لیٹر لکھیں۔

انٹرن شپ کے لیے ایک زبردست کور لیٹر تیار کرنے کے لیے محتاط تیاری، تحقیق اور تفصیل پر توجہ کی ضرورت ہوتی ہے۔ یہ صرف آپ کی مہارتوں اور تجربات کی فہرست کے بارے میں نہیں ہے۔ یہ انہیں اس انداز میں پیش کرنے کے بارے میں ہے جو آجر کے ساتھ گونجتا ہے۔ آخر کار، مقصد یہ ہے کہ آپ اپنے کردار کے لیے فٹ کا مظاہرہ کریں۔

یاد رکھیں، ایک اچھی طرح سے تیار کردہ کور لیٹر آپ کو دوسرے امیدواروں سے الگ کر سکتا ہے اور آپ کے انٹرن شپ کو محفوظ بنانے کے امکانات کو بڑھا سکتا ہے۔ یہ آپ کے لیے ایک مضبوط پہلا تاثر بنانے اور یہ ظاہر کرنے کا موقع ہے کہ آپ اس پوزیشن کے لیے مثالی امیدوار کیوں ہیں۔

ایک مؤثر کور لیٹر تیار کرنے کے لیے تیار ہیں؟ استعمال کرتے ہوئے درستگی اور تخلیقی صلاحیتوں کے ساتھ اپنی تحریر کو بہتر بنائیں سموڈن کا AI تحریری ٹول . ابھی شامل ہوں اور اپنی درخواست کو اعتماد کے ساتھ نمایاں کریں، اور اپنی منفرد قابلیت اور کردار کے لیے جذبے کو چمکنے دیں۔

The European Union Delegation to Ukraine is looking for: Project Officer in the Operations Section (five jobs).

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Ukraine works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Ukrainian government in areas that are part of the EU’s remit.

Two posts of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section 1 , sector profiles: i) Human Rights and ii) European Integration . The team consists of 15 people and there are occasional atypical working hours. Under these posts, the recruited persons will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidates will serve under the supervision and responsibility of the Head of Operations Section 1, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the areas of i) Human Rights and ii) European Integration;

Two posts of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section 2 , sector profiles: iii) Public Finance Management and iv) Agriculture and Rural Environment . The team consists of 16 people and there are occasional atypical working hours. Under these posts, the recruited persons will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidates will serve under the supervision and responsibility of the Head of Operations Section 2, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the areas of iii) Public Finance Management and iv) Agriculture and Rural Environment;

One post of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section 3 , sector profile v) Green Infrastructure . The team consists of 13 people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Operations Section 3, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the area of v) Green Infrastructure.

Following main tasks and duties are currently required:

Policy development

• To conduct conceptual reflections and assist in elaborating work programmes, strategic documents and new approaches in the relevant sector
• To participate in and support preparation of policy dialogue with relevant ministries, agencies, donors and other relevant stakeholders in the relevant sector
• To provide analytical, statistical or any other input for EC funded programming and implementation, as well as for their development in the relevant area

Programme/project management (finance, budget and control)

• To initiate  launching, to assist in the management and the monitoring of calls for proposals/tenders, evaluation and selection of projects; to prepare Terms of Reference and to initiate procurement process,
• To ensure the follow-up of project implementation, also by means of the IT tools developed / provided, the performance of project contractors and partners, monitoring contractual obligations, gathering and handling external expertise,
• To analyse and assess project results, notably through  project reports, and proceed with payment requests,
• To interact and co-ordinate with beneficiary institutions, national / regional authorities and administrations, other donors and other relevant stakeholders in the areas of responsibility.

Evaluation and Audit

• To assist and contribute to evaluation and audit activities initiated by the Commission and other EU bodies.

Information, Communication, Publications

• To contribute to the Delegation’s Annual Management Plan forecast and the External Assistance Management Report in the area of activity,
• To extract and disseminate best practice and present the programme and its projects, and to contribute to the Information and Communication activities,
• To provide every relevant information to Commission services and European External Action Service, to elaborate briefings and reports in the area of activity, to provide assistance to headquarter missions.

The Employment Contract will be signed until 31/12/2027. The base salary will depend on relevant and verified employment experience, typically starting from 3911 USD (gross). There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be December 2024 – January 2025. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• University education with at least Master’s degree;
• Job-Related experience: minimum of 3 years of experience of working in the areas of international relations and/or project management ;
• Good knowledge of project management and coordination issues
• Good knowledge of relevant European Union policies
• Good understanding of the European Union’s external assistance in Ukraine
• Good understanding of contracting procedures and financial issues
• Good knowledge of organisational practices along project management cycle
• Working knowledge  of English – C2 (Listening, Reading, Spoken interaction, Spoken production, Writing); Ukrainian – C2 (Listening, Reading, Spoken interaction, Spoken production, Writing);
• Knowledge of IT tools: Computer skills and knowledge of Word Office, Excel IT tools;
• Right to residence and work in Ukraine;
• Medical fitness to carry out the tasks assigned.

Assets / selection criteria (basis for awarding points to select the best applicant)

• minimum of 3 years of experience of working in the relevant sector
• experience of working with International Organisations, civil society or think tanks
• experience of project implementation with various implementing partners

Personal skills 

• Good drafting skills and ability to summarise complex issues in a concise and readable fashion
• Capacity to communicate clearly and concisely orally
• Ability to listen and understand, to consult and to share information and ideas
• Ability to work in a team in a multi-cultural environment
• Ability to discuss and negotiate with administrations and other entities from both private and public sector
• Strong analytical skills
• Ability to apply contractual rules to diverse real-life situations and find practical solutions
• Good organisational skills
• Ability to prioritise tasks and meet deadlines
• Commitment to quality, speed and accuracy in ensuring a smooth and correct implementation of contractual procedures
• Sense of responsibility
• Ability to both work independently (self-motivated) and as a member of a team
• Integrity and high degree of responsibility in handling EU funding

How to apply

Please submit in English your application, consisting of a cover letter, Europass format CV https://europass.cedefop.europa.eu/ and a declaration on honor regarding the work rights and medical fitness (no template, free format) via the Email: [email protected] . Reference : Project Officer in i) Human Rights / ii) European Integration / iii) Public Finance Management / iv) Agriculture and Rural Environment / v) Green Infrastructure job (choose the sector as appropriate) no later than 31/08/2024. Only complete applications received on time via [email protected] will be considered.

The successful candidate will be subject to a medical check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to [email protected]

EQUAL OPPORTUNITIES:

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

PRACTICAL INFORMATION

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