sample cover letter for spain visa

Written Samples

15 schengen visa cover letter samples.

Are you dreaming of exploring the picturesque landscapes, rich history, and diverse cultures of Europe?

A Schengen visa is your gateway to unlocking the wonders of 26 European countries.

However, crafting a compelling cover letter is crucial to increasing your chances of visa approval.

Schengen Visa Cover Letter Samples

In this article, we present fifteen expertly crafted Schengen visa cover letter samples that will help you create a winning application.

Sample One: Tourism in France

Subject: Schengen Visa Application – Tourism in France

Dear Visa Officer,

I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France, visiting iconic landmarks such as the Eiffel Tower, the Louvre Museum, and the Palace of Versailles.

During my stay, I will be residing at the Hotel Montmartre in Paris (booking confirmation attached). I have sufficient funds to cover all expenses during my trip, as evidenced by my bank statements and travel insurance policy enclosed with this application.

I am currently employed as a marketing manager at XYZ Corporation, and I have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I look forward to the opportunity to explore the beauty and history of France.

[Your Name]

Sample Two: Business Trip to Germany

Subject: Schengen Visa Application – Business Trip to Germany

I am submitting this application for a Schengen visa to attend a five-day business conference in Berlin, Germany, from November 15 to November 19, 2024. The conference, titled “Future of Digital Marketing,” is being organized by the European Marketing Association (invitation letter attached).

As a digital marketing specialist at ABC Company, attending this conference is crucial for my professional development and will provide valuable insights into the latest industry trends and best practices. My company is sponsoring my trip and has provided a letter confirming my employment and the purpose of my visit (enclosed).

During my stay, I will be accommodated at the Berlin Marriott Hotel (booking confirmation attached). I have sufficient financial means to cover all expenses during my trip, as demonstrated by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and a stable job.

Thank you for your time and consideration. I am excited about the opportunity to represent my company and enhance my professional skills at this international conference.

Sample Three: Studying in Spain

Subject: Schengen Visa Application – Studying in Spain

I am applying for a Schengen visa to pursue a six-month student exchange program at the University of Barcelona in Spain, commencing on September 1, 2024. I am currently enrolled in a Bachelor’s degree program in International Business at XYZ University in [Your Country].

The student exchange program is an incredible opportunity for me to expand my knowledge, improve my Spanish language skills, and gain international exposure. I have been accepted into the program and have received an acceptance letter from the University of Barcelona (attached).

During my stay, I will be residing in the university’s student dormitory (accommodation confirmation attached). I have sufficient funds to cover my living expenses and tuition fees, as evidenced by my bank statements and the sponsorship letter from my parents (enclosed).

I am fully committed to my studies and will return to my home country upon completion of the exchange program. I have strong ties to my home country, including my family and my ongoing education at XYZ University.

Thank you for considering my application. I am grateful for this opportunity to enhance my academic experience and immerse myself in the Spanish culture.

Sample Four: Attending a Wedding in Italy

Subject: Schengen Visa Application – Attending a Wedding in Italy

I am writing to apply for a Schengen visa to attend my best friend’s wedding in Rome, Italy, from August 5 to August 12, 2024. As the maid of honor, my presence at the wedding is of utmost importance to support my friend on her special day.

The wedding ceremony and reception will be held at the luxurious Villa Borghese (invitation card attached). I will be staying at the Hotel Colosseum during my visit (booking confirmation enclosed).

I am currently employed as a software engineer at XYZ Tech Solutions and have been granted leave for the duration of my trip (employer’s letter attached). I have sufficient financial means to cover all expenses during my stay, as evidenced by my bank statements and travel insurance policy.

I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am excited about the opportunity to celebrate this joyous occasion with my best friend and her loved ones in the beautiful city of Rome.

Sample Five: Medical Treatment in Switzerland

Subject: Schengen Visa Application – Medical Treatment in Switzerland

I am submitting this application for a Schengen visa to undergo a three-week medical treatment at the renowned ABC Medical Center in Zurich, Switzerland, from October 1 to October 21, 2024. I have been diagnosed with [medical condition], and my local doctors have recommended this specialized treatment available at ABC Medical Center.

I have received a letter from the medical center confirming my appointment and the duration of my treatment (enclosed). During my stay, I will be accommodated at the on-site patient housing facility provided by the medical center (confirmation attached).

My medical expenses will be covered by my health insurance policy (policy document attached), and I have sufficient funds to cover any additional costs and living expenses during my stay, as evidenced by my bank statements.

I am determined to complete my treatment and return to my home country to continue my recovery. I have strong ties to my home country, including my family and my job as a [your profession] at [company name].

Thank you for considering my application. I am hopeful that this medical treatment will greatly improve my health and quality of life.

Sample Six: Visiting Family in the Netherlands

Subject: Schengen Visa Application – Visiting Family in the Netherlands

I am writing to apply for a Schengen visa to visit my sister and her family in Amsterdam, Netherlands, from December 20, 2024, to January 3, 2025. My sister, [sister’s name], is a Dutch citizen and has been living in the Netherlands for the past five years with her husband and two children.

During my two-week stay, I will be residing at my sister’s home (invitation letter and address proof attached). As a schoolteacher, I have been granted leave for the duration of my trip (leave approval letter from my employer enclosed).

I have sufficient funds to cover my expenses during the visit, as evidenced by my bank statements and travel insurance policy. I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my job and my elderly parents who I care for.

Thank you for considering my application. I am excited about the opportunity to spend quality time with my sister and her family, especially during the festive season.

Sample Seven: Participating in a Sports Tournament in Portugal

Subject: Schengen Visa Application – Participating in a Sports Tournament in Portugal

I am submitting this application for a Schengen visa to participate in an international tennis tournament in Lisbon, Portugal, from September 8 to September 15, 2024. I have been selected to represent my country in the tournament based on my national rankings and performance in recent competitions.

The tournament is being organized by the Portuguese Tennis Federation, and I have received an official invitation letter confirming my participation (attached). During my stay, I will be accommodated at the tournament-designated hotel, the Lisbon Tennis Resort (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be sponsored by my national tennis association (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to representing my country in the tournament and will return home immediately after its conclusion. I have strong ties to my home country, including my family, my ongoing education at [university name], and my responsibilities as a member of the national tennis team.

Thank you for considering my application. I am honored to have the opportunity to compete at this prestigious international tournament and showcase my skills on a global stage.

Sample Eight: Attending a Music Festival in Belgium

Subject: Schengen Visa Application – Attending a Music Festival in Belgium

I am writing to apply for a Schengen visa to attend the renowned ABC Music Festival in Brussels, Belgium, from July 10 to July 15, 2024. As a passionate music lover and aspiring musician, attending this festival has been a long-standing dream of mine.

I have purchased tickets for the festival (booking confirmation attached) and will be staying at the Brussels Youth Hostel during my visit (reservation confirmation enclosed). I have sufficient funds to cover my expenses during the trip, as evidenced by my bank statements and travel insurance policy.

I am currently employed as a graphic designer at XYZ Creative Agency and have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am thrilled about the opportunity to immerse myself in the vibrant music scene and cultural experiences that the ABC Music Festival has to offer.

Sample Nine: Conducting Research in Austria

Subject: Schengen Visa Application – Conducting Research in Austria

I am submitting this application for a Schengen visa to conduct a four-week research project at the University of Vienna in Austria, from November 1 to November 28, 2024. I am currently a doctoral candidate in the field of molecular biology at XYZ University in [Your Country].

My research project focuses on the analysis of specific protein structures, and I have been invited by Professor [name], a renowned expert in this field, to collaborate on this project at the University of Vienna (invitation letter attached). This opportunity will greatly contribute to the advancement of my doctoral thesis and foster international scientific collaboration.

During my stay, I will be accommodated at the university’s guest researcher apartments (accommodation confirmation attached). My research expenses and living costs will be covered by a grant from my university (grant award letter enclosed), and I have sufficient personal funds to cover any additional expenses, as evidenced by my bank statements.

I am fully committed to completing my research project and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my ongoing doctoral studies at XYZ University.

Thank you for considering my application. I am excited about the opportunity to conduct cutting-edge research and contribute to the scientific community through this international collaboration.

Sample Ten: Attending a Conference in Sweden

Subject: Schengen Visa Application – Attending a Conference in Sweden

I am writing to apply for a Schengen visa to attend the International Conference on Sustainable Development in Stockholm, Sweden, from August 20 to August 23, 2024. As an environmental scientist and sustainability advocate, I have been invited to present my research paper at this prestigious conference.

The conference is being organized by the Swedish Environmental Protection Agency (invitation letter and conference program attached). During my stay, I will be accommodated at the Stockholm Green Hotel, which is the designated conference hotel (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by my employer, the National Institute for Environmental Research (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to presenting my research and engaging in valuable discussions with fellow scientists and sustainability experts. I will return to my home country immediately after the conference concludes. I have strong ties to my home country, including my family and my position as a senior researcher at the National Institute for Environmental Research.

Thank you for considering my application. I am honored to have the opportunity to contribute to the global discourse on sustainable development and represent my country at this esteemed international conference.

Sample Eleven: Visiting Friends in Denmark

Subject: Schengen Visa Application – Visiting Friends in Denmark

I am submitting this application for a Schengen visa to visit my close friends, [friend’s names], in Copenhagen, Denmark, from September 1 to September 15, 2024. I have known [friend’s name] since our university days, and they have been living and working in Denmark for the past three years.

During my two-week stay, I will be residing at my friend’s apartment in Copenhagen (invitation letter and address proof attached). As a freelance writer, I have the flexibility to work remotely during my trip and have sufficient funds to cover my expenses, as evidenced by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and my ongoing projects with several local clients.

Thank you for considering my application. I am excited about the opportunity to reunite with my dear friends and explore the beautiful city of Copenhagen.

Sample Twelve: Participating in a Volunteer Program in Finland

Subject: Schengen Visa Application – Participating in a Volunteer Program in Finland

I am writing to apply for a Schengen visa to participate in a three-month volunteer program at the ABC Wildlife Sanctuary in Helsinki, Finland, from June 1 to August 31, 2024. As an animal lover and conservation enthusiast, I am eager to contribute my time and skills to support the sanctuary’s mission of protecting endangered species.

I have been accepted into the volunteer program and have received a letter of confirmation from the ABC Wildlife Sanctuary (attached). During my stay, I will be accommodated in the on-site volunteer dormitory provided by the sanctuary (confirmation enclosed).

I have sufficient funds to cover my living expenses during the program, as evidenced by my bank statements and the fundraising campaign I conducted to support my volunteer journey (campaign details attached). I have also obtained a travel insurance policy for the duration of my stay.

I am fully committed to completing the volunteer program and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my job as a veterinary assistant at XYZ Animal Hospital, where I have been granted leave for the duration of the program (leave approval letter attached).

Thank you for considering my application. I am thrilled about the opportunity to contribute to wildlife conservation efforts and gain valuable experience in animal care and rehabilitation.

Sample Thirteen: Attending a Training Course in the Czech Republic

Subject: Schengen Visa Application – Attending a Training Course in the Czech Republic

I am submitting this application for a Schengen visa to attend a two-week training course on advanced software development techniques in Prague, Czech Republic, from October 10 to October 23, 2024. The course is being organized by the renowned ABC Tech Institute and will provide me with valuable skills to enhance my career as a software engineer.

I have been selected by my employer, XYZ Software Solutions, to attend this training course (employer’s letter and course registration confirmation attached). During my stay, I will be accommodated at the Prague Tech Hotel, which is the designated hotel for course participants (booking confirmation enclosed).

My training expenses, including course fees, airfare, and accommodation, will be fully sponsored by my employer (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to completing the training course and applying the acquired knowledge to my work at XYZ Software Solutions. I will return to my home country immediately after the course concludes. I have strong ties to my home country, including my family and my position as a senior software engineer at XYZ Software Solutions.

Thank you for considering my application. I am grateful for this opportunity to enhance my technical skills and contribute to the growth and success of my company.

Sample Fourteen: Visiting a Trade Fair in Hungary

Subject: Schengen Visa Application – Visiting a Trade Fair in Hungary

I am writing to apply for a Schengen visa to visit the International Trade Fair for Consumer Electronics in Budapest, Hungary, from September 5 to September 8, 2024. As a buyer for ABC Electronics, a leading electronics retailer in [Your Country], attending this trade fair is crucial for establishing new business partnerships and staying updated on the latest industry trends.

I have been appointed by my company to represent them at the trade fair and have received an invitation letter from the event organizers (attached). During my stay, I will be accommodated at the Budapest Business Hotel, which is located near the trade fair venue (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by ABC Electronics (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to fulfilling my professional duties at the trade fair and will return to my home country immediately after the event concludes. I have strong ties to my home country, including my family and my position as a senior buyer at ABC Electronics, where I have been employed for the past five years.

Thank you for considering my application. I am excited about the opportunity to represent my company at this important industry event and contribute to the growth of our business.

Sample Fifteen: Performing at a Cultural Event in Greece

Subject: Schengen Visa Application – Performing at a Cultural Event in Greece

I am submitting this application for a Schengen visa to perform at the Annual Greek Cultural Festival in Athens, Greece, from July 15 to July 18, 2024. As a renowned traditional dancer from [Your Country], I have been invited by the festival organizers to showcase our country’s rich cultural heritage through dance.

The festival organizers have provided me with an official invitation letter and performance contract (attached). During my stay, I will be accommodated at the Athens Cultural Center, which is the designated accommodation for festival performers (confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by the festival organizers (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am honored to represent my country’s cultural traditions at this prestigious international festival and will return to my home country immediately after my performance concludes. I have strong ties to my home country, including my family and my role as a dance instructor at the National Dance Academy.

Thank you for considering my application. I am grateful for this opportunity to showcase my talent, promote cultural exchange, and contribute to the success of the Annual Greek Cultural Festival.

A well-crafted Schengen visa cover letter is essential to demonstrate your purpose of travel, itinerary, financial means, and ties to your home country.

By using these fifteen samples as a guide and tailoring them to your specific situation, you can create a compelling cover letter that enhances your chances of visa approval.

Remember to provide accurate information, attach relevant supporting documents, and maintain a professional and respectful tone throughout your application.

With a strong cover letter and a complete application package, you are one step closer to embarking on your European adventure. Wishing you the best of luck with your Schengen visa application!

• Immigration

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

Also of Interest:

How to write an appeal letter for visa refusal 2 free samples, sample job offer letter for h-1b visa application.

• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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Cover Letter for Schengen Visa Application

Maximized Schengen visa success with effective cover letter, free sample and expert tips.

If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.

In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country .
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,  as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities :

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

New Delhi, India

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

Read more: How to write a cover letter for Germany Student Visa Application?

Cover Letter for Schengen Visa: The Easy Way – Get Samples

by admin | Feb 6, 2024 | cover letter

If you are a citizen of a country that needs a Schengen visa to visit Europe, then you are already aware of the requirement to submit a cover letter for a Schengen visa along with a travel itinerary (for tourist and business visa applicants). But how do you write one? What is the format of the perfect cover letter? . This post will show you how to get a cover letter for your visa processing

How do I get a cover letter for Schengen visa?

If you want to get a cover letter for Schengen visa that is properly structured and used by over 50,000 customers, then you can make one using the FlightGen app. All you need to do is answer questions related to your visa requirements, & your cover letter will be created for you in perfect format. You are free to edit your cover letter as many times as you wish in the future

Follow the steps to get cover letter for visa by your own with FlightGen App

• Download the FlightGen App, from the link given below
• Signup with your basic details
• Once you signin, select the cover letter option from the visa documents list.
• Click on “create new cover letter for visa” option
• Fill your personal information
• Select the “Nationality”
• Provide the “Consulate Information”
• Select the “Type of Visa”
• Provide the “employment information”
• Provide the “Trip information”
• Fill the “travel dates”
• Give the “travel itinerary” details manually or else you can take help from us
• Mention all your “visa documents
• Then submit.
• Final step is pay and download the pdf..

IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month.  FlightGen  offers multiple visa documents, including cover letters, travel itineraries, flight itineraries / dummy ticket, invitation letters, leave letters, and hotel itinerary / dummy hotel booking. Avail this offer as soon as possible!

The FlightGen App creates a hybrid cover letter that includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this is the exact format that we use for all our visa customers.

What is a Cover Letter for Schengen Visa Application?

One of the important document is cover letter for Schengen visa, which contains lists of all the important details of a visa application, like the reason for your visit, the travelling dates of your trip, and the documents and paperwork that were sent in to support the application for a Schengen visa.

Cover letters are the first thing a visa officer will read, so it should be at the top of any other documents you submit with your Schengen visa application. It is also one of the most significant since the visa officer may cancel your visa application if he discovers inconsistencies in your visa letter.

What does a cover letter for Schengen visa include?

According to Createcoverletter.com , a cover letter for a visa is a document addressing the consulate of the visa application with a brief on the applicant’s purpose of travel, work status, and the general day-wise travel plan he intends to pursue in making a case for the approval of his visa. A cover letter is also called as personal cover letter, or covering letter, or a letter to the embassy for a visa request. They all mean the same thing, this is also the only place where you can talk to the visa officer and make them clear why your visa needs to be approved so use this as an opportunity to provide more clarity to your application.

The cover letter format for Schengen visa will include the following sections in the same order:

• Address of the consulate (If you are applying with Germany, then the german Consulate)
• What type of visa you are applying for (tourist, business, visitor, student or other types.)
• Purpose of your travel with a two-line description Example: I am going on a backpacking trip across Germany, Spain, and Portugal for 20 days. I will also be partaking in Oktoberfest, which has been a dream from a long time.)
• The dates you intend to enter and leave.
• A prepared travel itinerary for your activities in the Schengen Area.
• Proof of your employment status (Are you working or self-employed?)
• Once you enter the Schengen area, where are you going stay.
• Mention all the planned Schengen countries that you are intend to visit
• Documents were submitted for visa approval.

Your contact details if the consulate wants to get in touch with you if they have any doubts about your application. Email and phone numbers should be enough. Your signature is an attestation.

Is a covering letter required for Schengen visa applications?

Yes. A cover letter is a mandatory document when applying for Schengen visa. As per the VFS website you need to bring a cover letter during your Schengen visa appointment.

Why do I need cover letter for Schengen visa application?

When your Schengen visa application arrives at the desk of the visa officer, the first thing they will read is your cover letter. This is because it shows that you are serious about your trip and want to return to your home country. The visa officials can see where your application for a visa is missing or doesn’t make sense.

Or you might missed to submit all the necessary documents for which your visa to be approved. If this is the case, the visa officer may call you and ask for more information, which you could have included in your cover letter.

Although many treat the cover letter and travel itinerary as two separate entities, the best way would be to create a common document for both requirements. The next section deals with travel itinerary.

Where do I submit the cover letter for Schengen visa?

Submitting your cover letter for Schengen visa is completely depend on which country you are applying from. Check out here that where to submit your cover letter:

• Consulate or embassy of the particular Schengen country which you have planned to visit
• If the country you want to visit doesn’t have a foreign mission in your home country, you can go to the Embassy or Consulate of another Schengen country.
• Visa Application Center (VAC) : The Embassy or Consulate of the Schengen country which you are going to visit has given the it’s responsibility of applying for visas to this agency.

What are the documents needed in a cover letter for Schengen visa application?

This depends on the type of visa you are applying for as the documents you submit for tourist visa is different from a business visa. But there are a set of documents that is common for most of the visa types such as:

• A passport with at-least 6 months of validity from the date of visa approval.
• A completed visa form, or two visa forms in some cases.
• Any flight bookings or  flight itinerary for visa.
• Proof of accommodation , such a hotel or resort bookings.
• Proof of sustenance, such as bank statements, credit cards, or a sponsorship letter.
• Photo as per visa specification
• Proof of ties to your home country, such as your home, tax payments, or electricity bills.
• Proof of work, such as an employment letter or certificate of incorporation for your company.
• A travel itinerary with a day-wise breakup of your activity once your visa is approved.

What does the travel itinerary for a visa mean?

A travel itinerary for visa is a day-wise breakup of travel plan that you intend to pursue once your visa is approved. This is used by the visa consulate to determine two things.

• What is the purpose of your travel? (Example: backpacking, honeymoon, visiting a friend or relative, for attending a trade fair or event.)
• What should be the validity period of your visa, if approved? (If you are travelling for 20 days, then your visa will have a validity of 22 days from the trip start date.)
• Should you get a single-entry or multiple-entry visa? (Example : If you plan to travel to London during your Europe trip, then you need to have a multiple entry visa; otherwise, you will not be allowed to re-enter Schengen area.)

So keep these things in mind. Please add a buffer of 2 days on your trip start and end dates.

How to write cover letter for Schengen visa application ?

Writing an cover letter for Schengen visa applications is crucial, You need to follow the below steps to write proper cover letter for your visa applications:

• First you need find out the correct consulate or embassy, which is going to proceed your visa application.
• Then you need to introduce yourself and need to mention your travel purpose, travel dates, trip duration, and which places you have planned to visit.
• You need to mention the accommodation and transportation details
• Also you need to add your financial situation, like who is going to taking care of your trip expenses.
• It’s important to underline the relationship to your native country and your intent to return after your visit.
• Finish by thanking the embassy or consulate for reviewing your application and providing your contact information.

Tips to write your cover letter for visa application

Procedures on Writing the Perfect cover letter for a Visa Application

• Letter should not be lengthy and should be straight forward to the point.
• Do not include any irrelevant information, but remain precise and to the point.
• When writing the letter, ensure that the letter writing style is polite and formal.
• It is important not to use informal language, slang words, and strong emotions.
• Address the consulate or embassy by their proper name and location.
• Tailor the cover letter to the specific type of visa you are applying for.
• Introduce yourself clearly.
• It is recommended to start the letter with stating the purpose of your visit and the type of visa that you are going to apply for.
• Provide a Detailed Itinerary
• Explain the Purpose of Your Visit
• Highlight Financial Stability
• Mention Accommodation Details
• Demonstrate Ties to Home Country
• Provide truthful and accurate information.
• Do not exaggerate or provide misleading details.
• Use a formal letter format with appropriate headings and salutations.
• Ensure the letter is well-organized and easy to read.
• Ensure there are no grammatical or spelling mistakes.
• All information should be accurate and free from any error of presentation.
• Provide your full contact details, including phone number and email address.
• Ensure the consulate/embassy can easily reach you if needed.
• Attach Supporting Documents
• Thank the consulate/embassy for considering your application.
• Offer to provide any additional information if required.
• Sign your name at the end of the letter if submitting a hard copy.
• Type your name if submitting electronically.

What is the right format for a cover letter for Schengen visa ?

The cover letter should be in English only and of A4 size in pdf format. A copy of this document must be placed on top of your visa application. The next section will provide you with a sample cover letter for each and every consulate type.

Cover Letter For Visa Application Format

Here is the best Cover Letter for Visa Application format:

• Phone number
• Email address
• Please provide the date of application submission in the full format (for example, July 10, 2024).
• Name of the Consulate/Embassy
• Address of the Consulate/Embassy
• Country of the Consulate/Embassy
• Clearly state the purpose of the letter (e. g. , “Subject: Tourist Visa For Schengen (Application for Schengen Tourist Visa).
• Begin with either ‘Dear Sir/Madam,’ or the name of the consular officer if you are familiar with it.
• Introduce yourself and briefly explain why you are here.
• Indicate the type of visa you want to apply for (for instance tourist, business, student).
• Explain the reason for your travel.
• Provide details about your travel itinerary, including destinations and dates.
• Mention any relevant details about your trip, such as conferences, family visits, or tourist activities.
• Clearly state the intended duration of your stay.
• State the date that you expect to arrive and that you will be leaving.
• Provide information about how you plan to finance your trip.
• Mention any supporting documents, such as bank statements or sponsorship letters, attached to your application.
• Explain the accommodation you will be using during your visit.
• This involves providing the hotel or accommodation address and any other booking details.
• State information about your current job or college/university enrollment.
• It is recommended to give details about the employer/educational institution where the candidate works/studies, including phone number or e-mail address.
• Inform the consulate/embassy that you will be going back to your home country after the visit.
• Inform them of any contact details of relatives, job, or property that you have in your home country.
• Express your appreciation for considering your application.
• Use a polite closing phrase (e.g., “Sincerely,” or “Yours faithfully,”).
• Sign your name (if submitting a hard copy).
• Type your name (if submitting electronically).
• List all the documents you are submitting along with the cover letter (e.g., passport copy, bank statements, itinerary).

Sample covering letter for Schengen visa Application

What we love about the FlightGen App is it provides you with the ability to add a travel itinerary in your cover letter itself. This is the cleanest way and takes care of both visa requirements in a single document.

Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022

• Sep 10, 2022: Depart from New York & land in Zurich.Check in to my hotel
• Sep 11, 2022 : Day trip to Swiss Villages in Interlaken & Grindelwald with a local friend
• Sep 12, 2022: Walk around Zurich touristic highlights. In the evening, go on Felsenegg CableCar and Ferry Ride
• Sep 13, 2022 : Take a train to Bern and checkin to my hotel (Hotel EinstienHaus)
• Sep 14, 2022: Take a day tour with a professional tour guide, and in the evening, enjoy cheese and fondue tasting.
• Sep 15, 2022 : Visit Einstein house and, in the evening, depart to Geneva
• Sep 16, 2022: Take the Geneva Hop-On Hop Offtour.
• Sep 17, 2022: Visit St. Pierre Cathedral and, in the evening, take a stroll around the city landmarks.
• Sep 18, 2022: Take a rental car from Geneva to Lake Como. Check-in to my hotel (Olendra Inn)
• Sep 19, 2022 : Enjoy the day around Lake Como
• Sep 20, 2022: Depart to Milan and visit Duomo.Check in to my hotel (Casa Dumo de Milano).

Cover letter for Austria Schengen visa

If you are applying for a S chengen visa with the Austrian consulate , then you can use the format of your cover letter using the FlightGen App. The changes that need to be made would be:

• Address of the Austrian Consulate in your Jurisdiction
• The type of Schengen Austria visa that you are applying for
• What is your purpose of traveling to Austria?
• Proof of financial means (are you working or self-employed?).
• Documents submitted for an Austrian visa.

To know more about cover letter for Austria visa

Cover letter for Germany Schengen visa

Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa .

Cover letter created using FlightGen App

Consulate of Germany House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021 Sept 20 2022 Subject: Approval of my Schengen Tourist Visa with Germany Consulate

Dear Sir/Madam, I would like to visit Germany for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Spain & Portugal. Travel Purpose: I am visiting Germany for my vacations. I intend to backpack from Munich to Salzburg and Hallstatt. I will also be going to Barcelona and Lisbon As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa. Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back toMumbai from Barcelona I am currently working at Swiggy as Delivery Agent. I am the bearer of all my travel expenses on this trip. Following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application:

Proof of the visa fee paid Original and copy of my passport with minimum 6-month validity Flight itinerary from an agent. The itinerary will be ticketed once the visa is approved. Bank statement from my sponsor for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.I look forward to hearing from you.

Sincerely, Date: Dec 1, 2022 ( James Matter ) Ph : +85134579449 Email:  [email protected]

Cover letter for Spain Schengen visa

If you are applying for Spain Schengen visa , then keep in mind that you will not be applying with VFS but with BLSS Spain .Below is the sample cover letter if you were to apply for a Schengen visa to Spain. To know more about cover letter for Spain visa

Cover letter created using FlightGen App Consulate of Spain No. 6, Nimmo Rd, Santhoshi Nagar, Santhome, Mylapore, Chennai, Tamil Nadu 600004 Sept 23 2022 Subject: Approval of my Schengen Tourist Visa with Spain Consulate

Dear Sir/Madam, I would like to visit Spain for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Portugal & Austria. Travel Purpose: I am visiting Spain for my honeymoon along with my wife . As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.

Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back to Mumbai from Barcelona

I am currently working at Royal Syrian Bank as Branch Manager in Chennai. I am the bearer of all my travel expenses on this trip.

Following the requirements as mentioned on the Spanish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Proof of visa fee paid. Original and copy of my passport with minimum 6 months validity Flight itinerary from an agent. The itinerary will be ticketed once visa is approved. Bank statement from my sponsorer for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.

Sincerely, Date: Dec 1, 2022 ( Laura Merchant ) Ph : +85134579449 Email:  [email protected]

Cover letter for Portugal Schengen visa

If you are applying for a Schengen visa with the Portugal consulate, then the below sample can be used as a template to create your cover letter. To know more about cover letter for Portugal visa

Cover letter created using FlightGen App Consulate of Portugal 3 Portland Pl, London W1B 1HR, United Kingdom Sept 27 2022

Subject: Approval of my Schengen Tourist Visa with Spain Consulate

Dear Sir/Madam, I would like to visit Portugal for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Belgium and Croatia. Hence I request you to issue me a multiple entry visa Travel Purpose: I am visiting Portugal to visit my aunt. She stays in Casandra and I will be visiting Gent and Split in my trip as well. As Australian citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.

• Oct 6, 2022 : Land in Lisbon from London & checkin with my aunt.
• Oct 7, 2022 : Visit Belhem Tower & Time out Market.
• Oct 8, 2022 : Take a day tour to Carmo convent along with LxFactory.
• Oct 9, 2022 : Take a flight to Brussels & checkin to my hotel in Gent
• Oct 10, 2022 : Walk around and Explore Genk and try famous Leffe beer.
• Oct 11, 2022 : Take flight to Split
• Oct 12, 2022 : Take a cruise from Split to Liverpool
• Oct 13, 2022 : Return back to London from Liverpool

I am currently working at Chelsea Football Club as Matchday Steward. My aunt is the sponsorer of this trip. Following the requirements as mentioned on the Portugese consulate website. Please find enclosed the following documents to support my Schengen Visitor Visa application

• Proof of visa fee paid.
• Original and copy of my passport with minimum 6 months validity
• Flight itinerary from an agent. The itinerary will be ticketed once visa is approved.
• Bank statement from my sponsorer for this trip.
• Travel Insurance for the duration of my stay as per visa specifications mentioned on the
• consulate site
• Duly filled visa application form
• My employment contract
• Travel Itinerary during my trip as mentioned above.

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below. I look forward to hearing from you. Sincerely, Date: Dec 1, 2022 ( jenny rashford ) Ph : +85134579449 Email:  [email protected]

Cover letter for Belgium Schengen visa

Below is a sample cover letter to be used if you want to apply for Belgium Schengen visa . The same was prepared using FlightGen app. To know more about cover letter for Belgium visa

Consulate of Belgium Trasacco Valley, Phase II Taricone East Legon P.O. Box CT 3890, Cantonments Accra ,Ghana

Sept 8 2022

Subject: Approval of my Schengen Tourist Visa with Belgium Consulate

Dear Sir/Madam, I would like to visit Belgium for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to London & Austria. Travel Purpose: I am visiting Belgium for 10 day vacation for 3 days in Genk and two days in Salzburg and spend the rest of the days in London.

As a Ghana citizen, I need to get a Schengen Tourist Visa for the same.I intend to pursue the below itinerary on my trip.

• Oct 6, 2022 : Land in Brussels from Accra airport
• Oct 7, 2022 : Visit Genk and take a walking tour around the town
• Oct 10, 2022 : Fly to Salzburg and go to Fortress Hohensalzburg
• Oct 11, 2022 : Take a tour around Mozart’s Birthplace and Hangar 7.
• Oct 12, 2022 : Fly to London and stay with my friends for 2 days.
• Oct 13, 2022 : fly back to Accra from London

I own a bakery in Accra for the past 20 years. All my travel expenses on this trip is taken by me itself.

Following the requirements as mentioned on the Belgian consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

• Flight itinerary f rom an agent. The itinerary will be ticketed once visa is approved.

I trust you will find that everything is in order. If you need to contact me for further clarification or

additional details on my application my details are below.I look forward to hearing from you.

Sincerely, Date: Dec 1, 2022

( Gombele Saliba ) Ph : +85134579239 Email:  [email protected]

Cover letter for France Schengen visa

If you are applying for a France Schengen visa , then the below cover letter format can be used. The same was prepared using FlightGen app. To know more about cover letter for France

Cover letter created using FlightGen App Consulate of France 4 Montgomery St #3400, San Francisco, CA 94104, USA August 8 2022 Subject: Approval of my Schengen Tourist Visa with France Consulate for Honeymoon

Dear Consulate, I would like to visit France for tourism between Oct 6, 2022 and Oct 13, 2022 Travel Purpose: I am visiting France for 7 days for my honeymoon along with my wife. As a Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Land in Paris and Check into our hotel in Gaare Du nord.
• Oct 7, 2022 : Visit the Eiffel Tower and take a river cruise on Sienne.
• Oct 8, 2022 : Take a hop on hop off City tour on Big Bus.
• Oct 10, 2022 : A full day experience in Louvre Museum.
• Oct 11, 2022 : Stroll around Montmarte.
• Oct 12, 2022 : Watch a football match in PSG Stadium.
• Oct 13, 2022 : Fly back to San Francisco from America.

I work as a lead Engineer in Facebook for the past 3 years. All my travel expenses on this trip is taken by me itself.

Following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

• The same documents has been submitted for my wife

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Saravana Bhavana) Ph : +85134579239 Email:  [email protected]

Cover letter for Switzerland Schengen visa

Switzerland is a dream destination for many. If you have applied for a Switzerland Schengen visa,although Switzerland is not part of the Schengen area you are allowed to visit Switzerland on a Schengen visa. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Switzerland

Cover letter created using FlightGen App Consulate of Switzerland Pier 17, Suite 600, San Francisco, CA 94111, United States Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Switzerland Consulate for Honeymoon

Dear Consulate, I would like to visit Switzerland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Switzerland since I love train tours and eating chocolates As a Pakistan citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Land in Zurich and Check into my hotel in the same.
• Oct 7, 2022 : A day tour around Zurich eating Chocolates and Foundue.
• Oct 8, 2022 : Take a cruise on the Zurich lake and go up the mountain train.
• Oct 9, 2022 : Day trip to Grinelwald.
• Oct 10, 2022 : Visit Austria and go to the scenic village in Hallstatt.
• Oct 11, 2022 : Take a day trip in train to Munich and attend Oktoberfest
• Oct 12, 2022 : Munich city tour along with my friends.
• Oct 13, 2022 : Fly back to San Francisco.

I work as the CEO of blinkvisa.com for the past 3 years. All my travel expenses on this trip is taken by me itself.

• Proof of visa fee paid

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Mohammad Ghrewaty) Ph : +85134579239 Email:  [email protected]

Cover letter for Czech Republic Schengen visa

Though not on top of everybody’s travel list, if you want to see a charming and a relaxed side of Europe then Czech republic is a great choice. Hence the cover letter format would be. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Czech Republic visa

Consulate of Czech Republic PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates

Jan 18 2022

Subject: Approval of my Schengen Tourist Visa with Czech Republic Consulate

Dear Consulate, I would like to visit Czech for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Czech & the bavarian region.

As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Land in Prague and Check into my hostel.
• Oct 7, 2022 : A day tour around Prague enjoying Prague beer.
• Oct 8, 2022 : Take tour around Prague Castle and Charles Bridge.
• Oct 9, 2022 : Visit Vyšehrad and visit local pubs.
• Oct 13, 2022 : Fly back to Abu Dhabi

I work as the Marketting Manager of Etislat telecom for the past 3 years. All my travel expenses on this trip is taken by me itself.

Following the requirements as mentioned on the Czech consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

• F light itinerary from an agent. The itinerary will be ticketed once visa is approved.

I trust you will find that everything is in order.

( Mohammad asani) Ph : +8513457000 Email:  [email protected]

Cover letter for Denmark Schengen visa

If you have a penchant to experience Scandinavian regions, then Denmark is a wise choice. While there, you could also visit the Faroe Islands. The cover letter example for the Denmark Schengen visa format would be:. To know more about cover letter for Denmark

Cover letter created using FlightGen App Consulate of Denmark PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Denmark Consulate

Dear Consulate, I would like to visit Denmark for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Norway & Iceland.. Travel Purpose: A trip with my friends to experience Scandinavian culture & enjoy Icelands unique architecture. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Land in Copenhagen and Check into my hostel.
• Oct 7, 2022 : A day tour around Copenhagen and visit the Carlsberg park.
• Oct 8, 2022 : Take a flight to Iceland and checkin to my hotel.
• Oct 9, 2022 : Rent a car and take on the ring route
• Oct 10, 2022 : Day tour to see the northern lights.
• Oct 11, 2022 : Take a Flight to Oslo and check into my hotel.
• Oct 12, 2022 : Visit the Fortress & The Vigeland Park
• Oct 13, 2022 : Fly back to Abu Dhabhi

I work as the Marketting Manager of Burj Khalifa for the past 5 years. All my travel expenses on this trip is taken by me itself. Following the requirements as mentioned on the Denmark consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( George Sunnyold) Ph : +85134237000 Email:  [email protected]

Cover letter for Italy Schengen visa

Italy is one of the most popular tourist destinations in Europe, and if it is part of your plan, then you can use the sample cover letter below. To know more about how to create cover letter for Italy visa

Cover letter created using FlightGen App Consulate of Italy  Kanchenjunga Building, 72, G.Deshmukh Marg, Cumballa Hill, Mumbai, Maharashtra 400026 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Italy Consulate

Dear Consulate, I would like to visit Italy for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Switzerland & France. Travel Purpose: I am going on a solo trip exploring the northern Italy region , lake como, Switzerland and a part of Paris. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Land in Milan and check into my hotel.
• Oct 7, 2022 : Visit Duomo in Milan and enjoy pizza.
• Oct 8, 2022 : Take a train to Lake como and checkin to my hotel
• Oct 9, 2022 : Explore the castles and scenery around Lake como.
• Oct 10, 2022 : Explore Matterhorn and JungFro mountains.
• Oct 11, 2022 : Take a train to Paris from Zurich
• Oct 12, 2022 : Walking tour around Paris
• Oct 13, 2022 : Fly back to mumbai from Paris

I work as the Talent Acquisition head of Sony India or the past 8 years. Bearer of all my travel expenses on this trip is me itself.

Following the requirements as mentioned on the Italy consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Cover letter for Greece Schengen visa

If you like to immerse yourself in Greek history and enjoy its magnificent islands, then you will need a Greece Schengen visa. In that case, you can make use of the sample cover letter below. To know more about how to c reate cover letter for Greece visa

Consulate of Greece 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011

Aug 28 2022

Subject: Approval of my Schengen Tourist Visa with Greece Consulate

Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids.

• Oct 6, 2022 : Land in Athens from Mumbai and Checkin to our AirBNB.
• Oct 7, 2022 : Visit Acropolis of Athens & the temple of Zeus.
• Oct 8, 2022 : Take a day tour around Greece and settle among the streets for a sumptous meal.
• Oct 9, 2022 : Dat tour in a cab to Plaka with my family.
• Oct 10, 2022 :  Take train to Budapest and enjoy the Buda market and bustling streets.
• Oct 11, 2022 :  Visit the Scandinavian cottages.
• Oct 12, 2022 : Take a train to Prague and enjoy a day tour in the city.
• Oct 13, 2022 : Fly back to mumbai from Prague

I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my family.

Following the requirements as mentioned on the Greece consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

( George Sunnyold) Ph : +85134237000 Email:  [email protected]

Cover letter for Netherlands Schengen visa

If you want to visit Amsterdam and enjoy the old charm of Zaanse Schans and maybe purchase a wooden shoe, then you will have to apply for a Netherlands Schengen visa . In that case, you can make use of the sample cover letter below. To know more about how to create cover letter for Netherlands visa

Cover letter created using FlightGen App Consulate of Netherlands 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Greece Consulate

Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my fam

Cover letter for Norway Schengen visa

There is no place like Norway with its advancements, and a cruise on the Fjords is a dream for many. Also, the northern lights are a sight to behold. if you fancy Norway as your next destination, then you will have to apply for a Norway Schengen visa . In that case, you can make use of our sample Cover letter for Norway below To know about how to create cover letter for Norway visa

Cover letter created using FlightGen App Consulate of Norway 50-C, Shantipath, Chanakyapuri New Delhi – 110021 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Norway Consulate

Dear Consulate, I would like to visit Norway for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Finland in this trip. Travel Purpose: To spend my vacation of 10 days cruising on the Fjords and experience Northern lights firsthand and sit on Trolltunga and contemplate life. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Land in Oslo and Check into AirBNB.
• Oct 7, 2022 : Take a tour Tromsø: Whale and Arctic Wildlife Cruise Safari by Catamaran
• Oct 8, 2022 : From Tromsø: Northern Lights Guided Bus Chase
• Oct 9, 2022 :  Take a cruise From Bergen: Osterfjord, Mostraumen and Waterfall Cruise
• Oct 10, 2022 :  Tromsø: Self-Drive Husky Dog Sledding Adventure
• Oct 12, 2022 : Take a train to Helsinki and enjoy a day tour in the city.
• Oct 13, 2022 : Fly back to mumbai from Helsinki

I work as the Tech Lead Head of Amazon LLC or the past 4 years. I am the bearer of all my travel expenses on this trip for myself

Following the requirements as mentioned on the Norway consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

Sincerely, Date: Aug 6, 2022 ( George Sunnyold) Ph : +85134237000 Email:  [email protected]

Cover letter for Poland Schengen visa

If you want to avoid the noisy Germany and Austria & indulge yourself in some cheap beer and World war history then Poland is the right place for you . If that is what you fancy, then you will need a Poland Schengen visa and the below cover letter will help you get it. To know more about how to create cover letter for Poland visa

Cover letter created using FlightGen App Consulate of Poland  42/2 8th Main Road, 5th Cross, RMV Extension, Bangalore – 560100 Aug 28 2022

Subject: Approval of my Schengen Tourist Visa with Poland Consulate

Dear Consulate, I would like to visit Poland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Germany & Austria in this trip. Travel Purpose: To understand more about World war history since I am fascinated to know more about its struggles. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip

• Oct 6, 2022 : Fly to Krakow from Bangalore via Munich.
• Oct 7, 2022 : Take a tour Krakow: Auschwitz-Birkenau Tour
• Oct 8, 2022 : Tour Zakopane Tour with Thermal Pool
• Oct 9, 2022 :  Gdańsk: City Sights and History Guided Walking Tour
• Oct 10, 2022 : visit Munich and Checkin to hotel
• Oct 11, 2022 :  Neuschwanstein & Linderhof Castle Full-Day Trip
• Oct 12, 2022 : Rothenburg and Nördlinger Ries
• Oct 13, 2022 : Fly back to Bangalore from Munich

I own a travel agency in Bangalore specialising in Germany or the past 4 years. I am the bearer of all my travel expenses on this trip for myself

Follow the requirements as mentioned on the Polish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application

I trust you will find that everything is in order. Sincerely, Date: Aug 6, 2022 ( Gnagadaga Sunnyold) Ph : +85134200 Email:  [email protected]

What are the other Travel Visa Documents other than Cover Letter?

The important other visa documents other than cover letter are:

Invitation Letter for Visa

NOC letter for Visa

Dummy Ticket / Dummy Flight Ticket

Flight Itinerary

Travel Itinerary

Travel Insurance

Proof of Accommodation / Dummy Hotel Booking

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How to write Personal Covering Letter For Schengen Visa

Last updated: May 29, 2024 - Written By: Schengen Travel - Filed Under: Schengen Visa , Visa Documentation -

What is a P ersonal Covering Letter for Schengen Visa ?

A personal covering letter for Schengen Visa is a mandatory document you need to attach to your visa application every time you apply for a Schengen visa. Having to write a personal covering letter for your Schengen Visa Application may feel like a daunting task, and many find it hard to begin writing it because they are unsure of what they need to include and how to write it.

At Schengen Visa Flight Reservation  we offer authentic and cancellable flight itinerary and hotel reservations for your visa application, in addition to collecting information about the various visa processes and requirements, so that the entire visa application process will be as smooth as possible for our readers and clients.

In this article we will tell you exactly how you can write the best possible personal covering letter for Schengen Visa application .

The personal covering letter for your Schengen Visa Application is a way to explain your purpose for visiting Europe and the Schengen areas to your visa officer, and assure the governing officials that you will only good, touristy things. It also gives a quick break-down of your intended itinerary so that the embassy can see that you have a plan you intend to stick to.

If you DON’T want to make set plans, remember that you can make all of your flight and hotel bookings through Schengen Visa Flight Reservation  that are authentic, but also fully cancellable (we will cancel your bookings unless you tell us to proceed with the booking) so that you can make a temporary itinerary that you are free to change later , after you have obtained your visa. You also can read why our itineraries are best as well as verifiable on airlines websites.

What to Include in Your Covering Letter for Schengen Visa :

Q: First things first; is the covering letter for the Schengen Visa Application necessary?

Answer: YES.

There is no getting around it, and your visa application will be rejected if you don’t add it.

So, with that little detail sorted out, the next step is to uncover what the covering letter needs to… cover ?

To make sure your covering letter is as kick ass as possible, it must contain two important things:

• The purpose of your stay/trip to Europe
• Your planned itinerary, in details

There are different ways to write your covering letter for Schengen Visa . In general we recommend KISS (Keep It Short and Simple). The visa officer is in no way interested in hearing the detailed story about how you met your current German boyfriend that you now want to visit, or the family history of your Dutch roots from 200 years back, that you now want to learn more about. Writing that you are going to visit your boyfriend or girlfriend, or to learn more about said country’s culture, is more than sufficient!

Different Ways to Write Your Covering Letter for Schengen Visa :

Luckily the internet is flooded with covering letter samples, that all have mostly the same layout.

The first paragraph and intro outlines your purpose of the visit, whereas the next part is a bullet point list explaining your detailed itinerary. Below are some samples of covering letters for Schengen visa:

As you can see, the covering letters are straight and to the point, with no unnecessary information. They also include a list of all the attachments you are adding to your visa application, so make sure you do not miss anything here (see our articles on Schengen Visa Requirements for a complete checklist).

Let us know how you go in writing your covering letter for Schengen Visa!

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Home » Visas » Schengen Visa » Schengen Visa Application Cover Letter for Tourists

Schengen Visa Application Cover Letter for Tourists

When applying for Schengen visa, you should submit an application cover letter that explains the purpose of your trip, the list of documents you have enclosed, your trip itinerary, what arrangements you have made for the same, as well as how you will pay for the trip. It is the best to provide the day-to-day plan (itinerary), which gives the consular officer a clear idea of what exactly you would be doing while in the Schengen area and what your clear intentions are.

The following Schengen visa application cover letter might help you write your own. Of course, you will have to change it extensively based on your specific situation.

• 06/14/2019 – Take a flight from San Francisco, CA
• 06/15/2019 – Land at Zurich Airport, Switzerland. Overnight stay at Zurich Marriott Hotel
• 06/16/2019 – Visit Lake Zurich, Burkliplatz, and Loindehof Square
• 06/17/2019 – Visit Old Town, Rhine Falls, Grossmunster, and Uetliberg
• 06/18/2019 – Travel to The Matterhorn
• 06/19/2019 – Travel to Jungfraujoch – The top of Europe
• 06/20/2019 – Travel to Interlaken and Lucerne
• 06/21/2019 – Travel to Lake Geneva, Jet d’Eau (Water Jet), Temple de Saint-Pierre 
• 06/22/2019 – Jaridin Anglais (English Garden) and Parc de la Grange
• 06/23/2019 – Visit Jardin Botanique (Botanical Gardens)
• 06/24/2019 – Travel Back to Zurich.  Overnight stay.
• 06/25/2019 – Take a flight back to San Francisco, CA.
• Schengen visa application form
• Two photographs
• Valid passport – Original and a copy
• Proof of accommodation
• Proof of my bank statements, tax returns, and my last 3 pay stubs
• Employment letter, no objection letter
• Marriage certificate
• Flight itinerary
• Schengen visa fees
• Schengen visa travel insurance
• Proof of our legal status in US – H1B visa for myself and H4 visa for my wife
• Proof of medical records – specific to your medical condition
• Bank statements to show that you have enough money to take care of your treatment. 

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How To Write A Cover Letter For Schengen Visa Application: With Samples

If you are applying for a Schengen Visa , you may have seen that you are required to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one can affect the visa application’s outcome.If you are applying for a Schengen Visa, you may have seen that you are required to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one may affect the visa application’s outcome.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is required to introduce oneself, explain why you wish to visit that country, and connect with visa officers.

Even if you apply through a visa application center like VFS Global, your Cover Letter should be addressed to the Embassy or Consulate of the country you will visit.

In the Cover Letter for a Schengen Visa, you must convince the Consular personnel that you qualify for the visa.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country.
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa, as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

March 11, 2018

New Delhi, India

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I’m writing to apply for a Schengen visa to visit the Netherlands from May 20 to June 10, 2019. I’m going alone, and my major motive for visiting the Netherlands is for tourism.

I’d like to see prominent tourist places in the Netherlands, such as the Van Gogh Museum, Anne Frank’s house, and the Keukenhof gardens, where I may see the Netherlands’ most popular flower, the tulip.

During my stay, I also plan to visit my sister in Dusseldorf, where I will stay at her home, from May 29 to June 5. Then I’ll return to the Netherlands, where I’ll see the Hague before departing.

I work at [name of company/organization] and hold the role of [job position]. I’ve been here for X years, and my annual compensation is XX. My employer has provided me with a No Objection Certificate for my trip, which is enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities:

Date and  Activity

• May 20 –  Arrival at Amsterdam Airport Schiphol and accommodation at The Alfred Hotel in Amsterdam
• May 21 – Visiting Van Gogh Museum for a booked Private Tour
• May 22 – May 28 Exploring Amsterdam
• May 29 – Taking a train from Amsterdam to Dusseldorf with ICE International
• May 20 – June 4 Visiting my sister and exploring Dusseldorf and surrounding areas in Germany
• June 5 – Taking the train from Dusseldorf to the Hague with Flixbus and accommodation at Stadsvilla Hotel in the Hague
• June 10 –  Leaving the Netherlands via Amsterdam Airport Schiphol

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)
• [The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents, such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

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Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

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Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

Immigration Officer

[Embassy Name]

[Embassy Phone Number]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

While visiting [country name], I plan to stay at the following hotels:

Please find attached all the required documents for my Schengen Visa application.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[Embassy name]

[Embassy address]

Dear Consul General:

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Kind regards,

[Supervisor signature]

[Name and last name]

[Address of employer]”

[Embassy Address]

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

Dear Sir/Madam,

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

[Your home address]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Hotel reservations for our holidays in the Netherlands and France

Also, the additional documents required for Medical Purposes Schengen Visa Application:

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

Frequently Asked Questions:

What are the types of schengen visa cover letters, what should your cover letter include, was this helpful, related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

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Cover Letter For Schengen Visa Application With Samples 2022

Cover Letter for Schengen Visa Application

The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.

Table of Contents

The Schengen Visa Cover Letter Contains

• The purpose of your trip to Schengen Member States or States
• Proof of how you’ll fund your trip (your finances or guarantors)
• If you have a guarantor- Explain your particular relationship with your guarantor and explain why they will finance your trip.
• An overview of your diary, which also explains why you chose to apply at a particular delegacy.
• Still, write down the reasons why you can not submit and explain the indispensable documents you submitted, If you can not submit any of the needed documents.
• You can also provide a evidence by writing a separate letter explaining your strong ties in your home country. Which will show your intention to return your home country.

It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.

In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.

So, write a great cover letter indeed if it isn’t on the list of needed documents.

Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.

Sample Cover Letter For Tourist Visa 

Find the Particular Template or Sample Tourist Visa Cover Letter with details below.

Date : 01 March 2021

Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan

Subject: Cover letter For Schengen Visa for Visit Friend/ Family

Dear Sir/ Madam,

I your name   holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.

The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.

I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.

Kindly, Find The Below Documents To Support My Schengen Visa Application:

• Visa application form, duly filled and signed along with biometric pictures
• Travel Insurance, with coverage of €30,000
• Flight reservation for my flight via LH for Islamabad – Rome – Islamabad [March 20-April 28, 2021]
• Hotel reservations for our holidays in the Spain and France
• Employment and leave approval letter which as well as the dates which I am expected to return to work
• NTN, Tax Returns, Pay slips, and Bank Account Statement as proof of my income

Also, you can provide the additional documents which required for Medical Purposes Schengen Visa Application:

• Attached copies of your medical records about your condition
• Bank statements and health insurance with required coverage to cover all your medical expenses in [name of country]

Planned Itinerary:

• March 20, 2021 – Flight from Islamabad to Milan via Flight Number
• March 21, 2021 – Sightseeing in Italy
• March 23, 2021 – Travel from Milan to Madrid; Arrive in Madrid and stay at XYZ Hotel
• March 24, 2021 – Sightseeing in the Spain
• March 27, 2021 – Travel from Madrid to Paris and will stay at Sheraton Hotel – address
• March 28, 2021 – Visit some tourist attractions like Opera, Eiffel Tower, Musee du Lourve etc
• March 30, 2021 – Chateau de Versailles
• March 31, 2021 – Travel from Paris Gard du Nord to Milan Italy via Xyx Airline
• April 1, 2021 – Flight back to Islamabad from Milan via  Emirates Airlines

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

XYZ Your Complete Name Your Address, In Your Country

If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.

Schengen visa cover letter contains some important points.

The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.

Also Read This: Divorce Lawyer In the USA How Much Does It Cost 2021

In the Cover letter, you must write about the proof of funds how you will manage your planned trip.

If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip

You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy

You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit

You also need to provide details about your family or financial ties with your home country.

The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you don’t get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.

Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.

Schengen Visa Cover Letter Sample for a Tourist Visa Application

Find a private template or sample of a tourist visa covering letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted me a vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are the following documents:

• Accomplished application form for Schengen visa with photo.
• Round trip flight ticket confirmation.
• Proof of accommodation Hotel Booking.
• Proof of identity Copy of Passport.
• Iqama residency card. For (Residents Of Saudi Arabia- UAE Or other gulf countries)
• Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
• Employment Letter & NOC (Attested from Chamber of Commerce).
• Proof of income Salary Slips & Payroll Account Statement.
• Proof of Fund Bank Account Statement & Bank Certificate.
• Insurance Policy covering the entire period of stays with minimum coverage of Euro 30,000.

Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]

• March 2, 2020 – Flight from Islamabad to Rome
• March 7, 2020 – Sightseeing in Italy
• March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at XYZ Hotel
• March 11, 2020 – Sightseeing in the Milan
• March 14, 2020 – Travel from Milan to Venice and stay at XYZ Hotel
• March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica, etc
• March 17, 2020 – Piazza San Marco
• March 20, 2020 – Travel from Paris Venice to Rome
• March 28, 2020 – Flight back to Islamabad from Rome

I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.

Thanking you beforehand for a positive reply to my application.

Sincerely, <Your Complete Name> <Your Address>, Pakistan

——————————————————

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:

—————————————————–

Current Date

Name of Referring Hospital Address and Phone Patient Name

I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with a summary of my treatment.

Patient’s Diagnosis and History:

(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment must be less than 12 months)

In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.

Cover Letter Samples For Schengen Visa Application

Schengen Visa Cover Letter Sample For Medical Purpose

Hope You Will Get The Benefit From This Article

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Learn how to write cover letters for positions in your target country, including when letters should be sent and what should be included.

Below is a brief excerpt from this section:  

It’s common to include a cover letter ( carta de presentación ) when submitting a CV.  The length of a cover letter may vary with the job offer’s level of specificity and required experience. However, it is best if your cover letter does not exceed one page in length.

Include formal greetings to show respect and professionalism. If you know the name of the hiring manager, address your letter to them. This will increase your chances of having your candidacy considered with attention.

When you know the full name of the recruiter and/or hiring manager, you can start with  Estimado/a  Sr./Sra. (or Dr./Dra.) LAST NAME(S). If you do not know who to address it to, you can use the following openings:  A Quien Corresponda  (To Whom It May Concern) or  Estimado señor o señora  (Dear Sir or Madam). To close, you can use polite terms such as  Muy atentamente ( kind regards/yours sincerely) or  Saludos cordiales  (kind regards).

This is just a brief sample of the extensive information in the GoinGlobal Spain Career Guide, which is carefully researched and regularly updated by local career experts.

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Business Schengen Visa Cover Letter Sample

When you apply for a Business Schengen Visa , you must submit a cover letter that outlines your reason for traveling to the specified country. You must describe your intended itinerary and the duration of your stay. You must also demonstrate your commitment to complying with Schengen visa regulations and returning to your home country after the trip.

How Do I Write a Business Visa Cover Letter?

Your business visa application cover letter should be concise and include the following information:

Your Personal Information:

• Date of Birth.
• Passport Details.
• Current Address.
• Email Address.
• Phone Number.
• Date of Writing.

Recipient's Information:

• Embassy or Consulate Name.
• Embassy or Consulate Address.

Introduction:

• State the purpose of your trip clearly and concisely, e.g., business meetings, conferences, negotiations, and potential investments. Detail your reasons for needing a business visa as much as possible.
• If you are meeting with a business partner (individual or company), state clearly who you are meeting with and the type of business you will be doing.

Travel Details:

• Entry and Exit Dates
• Detailed itinerary of your trip, including countries to be visited, accommodations, flights, meetings, etc.

Financial Capacity:

• Briefly describe your financial capacity to cover trip expenses, including proof of sufficient funds or if you are being sponsored by another third party.
• Express appreciation for considering your application.
• Assure the recipient of your compliance with visa regulations and intention to abide by all rules during your stay.

Please note that if you are being invited for business purposes in Germany, your cover letter must be accompanied by an invitation letter written by the person/company who is inviting you.

Business Schengen Visa cover letter samples:

Sample 1 (attending a business conference):

Sample 2 (written by your employer if requested by the embassy):

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Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

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Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

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114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

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