how to pre record a zoom presentation

Hosting a webinar with pre-recorded content

With simulive webinars, you can reduce the amount of effort required to successfully run a webinar by using pre-recorded content. Simulive webinars are helpful when you want to reuse content for a webinar, such as broadcasting marketing sessions, repeating your organization’s all hands sessions across multiple time zones, delivering training courses, and more.

Simulive webinars allow hosts to share a previously recorded cloud recording as a video file within a webinar. The webinar will automatically start at the scheduled time, without the need for the host to be present. The host and panelists can still join and interact with the audience through live chat and webinar Q&A.

Simulive webinars can be managed by users with scheduling privileges . Both users must have a webinar license and Zoom Events or Zoom Sessions license in addition to existing prerequisites.

Additionally, you can create simulive webinars in Zoom Events sessions . Learn more about the comparison of Zoom Webinars and simulive webinars .

This article covers:

Limitations of simulive webinars

Convert a scheduled live webinar to a simulive webinar, set up webinar q&a auto-response, set up a follow-up email to attendees with a link to the recording, customize additional webinar settings, invite attendees to your simulive webinar, how to host a simulive webinar session, how to generate simulive webinar reports, prerequisites for hosting a simulive webinar.

Zoom Events Unlimited license or Zoom Events Pay Per Attendee license; or, Zoom Sessions Unlimited or Zoom Sessions Pay Per Attendee license Note : Pay Per Attendee (PPA) licensed users can use this feature only in their Zoom Sessions and Zoom Events. PPA does not allow users to use this feature on the Zoom web portal—they can only use it on the Zoom Events portal.
Pro, Business, Enterprise, or Education account
A saved recording on the Zoom cloud
Hosts and panelists cannot speak to or appear on live video in front of the webinar attendees.
Hosts and panelists can only use the chat and Q&A features to communicate with attendees during the session.
Only the speaker view is selected in recordings, even if you recorded with multiple views.
Hosts can’t add multiple cloud recordings to a single simulive webinar.
Simulive does not support videos using 10-bit format.
Simulive does not support practice sessions .

How to set up a webinar with simulive capability

Create a simulive webinar.

Sign in to the Zoom web portal.
In the navigation menu, click Webinars .
On the right, click Schedule a Webinar .
Next to Webinar Type , choose Simulive .
Click + Add Recording to choose a previously-recorded personal cloud recording to add to simulive, then click Save . Note : After adding the recording, the webinar Duration will automatically populate to a duration that encompasses the recording, but you can manually adjust this as needed.
(Optional) Click Watch Recording to preview the recording you selected. Click Change to add a different recording.
Select webinar settings as needed.
Select the Recurring webinar check box.
A recurring series for simulive webinars can’t be No Fixed Time recurrences. They must be daily, weekly, or monthly recurrences.
Hosts can set a webinar series to be either live or simulive webinars. You can’t make a single occurrence within a series to be simulive and the other occurrences live.
Click Schedule . The simulive pre-recorded webinar will start automatically at the time(s) selected.

Once you’ve scheduled a simulive webinar, you can edit a session at any time up until the session starts and modify any webinar options. You cannot edit a simulive webinar while it’s in progress.

Note : You cannot delete a cloud recording that’s being used for a simulive webinar.

Hosts can easily convert a previously-scheduled live webinar to a simulive webinar. This allows you to set up and start registration as soon as you know you want to conduct a webinar, but don’t have the content ready yet. Once the recording is ready, you can edit a webinar session and change it from live to simulive. You can also change a simulive webinar to a live webinar at any point before the scheduled start time.

Hover over the webinar you want to convert, then click Edit .
Follow the steps to create a simulive webinar .

Modify webinar options

Before the session starts, you can set up an auto-response for Q&A, which is helpful when the host or panelists may not be present. When enabled, attendees will get an auto-response when they ask questions during the session. An example of an auto-response could be, “Thank you for your question, we will get back to you shortly.”

Note : If Q&A is enabled for the webinar, you can also manage the auto-response during the webinar.

Click the topic of the simulive webinar.
Scroll to the bottom of the page and click the Q&A tab.
Choose if you want to set up an auto-reply to attendees when you are not present. If enabled, attendees will get an auto response when they ask questions during the session. You can turn it off if you join the session to answer manually, or choose to leave it on and view the Q&A report later.
Enter your auto-response, then click Save .
(Optional) In the Settings section, click Edit , and modify other webinar Q&A settings as needed.

You can choose to send a follow-up email to webinar attendees, which is a great way to recap the recording that was used in the simulive webinar.

To copy the recording link to use in the email template:

In the navigation menu, click Recordings .
Locate the same recording that you added to the simulive webinar.
Click Share .
Next to the Shareable Link , click Copy .
(Optional) Adjust any sharing settings as needed, then click the close icon ✖.

To add the recording link to the follow-up email:

Scroll to the bottom of the page and click the Email Settings tab.
In the Follow-up Email to Attendees section, click Edit .
Modify the email settings as needed.
In the text box at the bottom, paste the recording link.
Click Save . When the simulive webinar ends, attendees will receive a follow-up email at the specified time with a link to the recording.

Once you’ve scheduled a simulive webinar, you can customize any options as needed. Learn more about the following webinar customization options:

Customize webinar registration
Add panelists to a webinar
Customize webinar email settings
Customize webinar branding
Customize polls or quizzes
Add a post-webinar survey
Add webinar resources

You can invite attendees to your simulive webinar the same way you would invite them to a live webinar. Learn more about inviting webinar attendees .

Simulive webinars will start automatically at the scheduled time, so hosts aren’t required to be there at the start. To control webinar host functions, join the simulive webinar as the host. During the session, you can conduct Q&A , polls , chat with attendees or other panelists , and promote attendees to panelists to help answer attendee questions.

Reporting for simulive webinars is the same as live webinar reports. Learn how to generate webinar reports .

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Zoom To Pre-Record Presentations To Share With Students

Zoom: pre-record presentations to share with students.

Important note: processing time for Zoom recordings has been taking 24 hours or more in some cases.

Learn about getting started with Zoom .
Check your Zoom recording settings to make sure that Audio Transcript is checked. If you created a UNC Zoom account recently, this option should already be checked. We recommend not changing other settings on this page.
Open your PowerPoint presentation in Slide Show view.
Open Zoom, and click New meeting .
Select your Join with Computer Audio .

From the bottom menu, click Share, and select your PowerPoint Slide Show.
Move your cursor to the ID number at the top of the screen. From menu that appears, click More… > Record to the Cloud . You can pause, resume, or stop recording at any time from the same menu. Note: Faculty and students associated with professional schools may have a time-limit on the length of time Zoom cloud recordings are available. If this applies to you, check with your professional school’s IT department for details.

Copy the host only link (web address in the red highlighted box, above), and paste this link in a web browser.
Sharing this recording: Only with Authenticated Users . This will require students to log in to Zoom to access the recording.
Viewers can download: Yes. Allows students flexibility for offline viewing when their internet connections may be slow.
On-demand (Registration Required): Yes or No. Enabling this option requires students to enter their name and email address before accessing the recording.
Password protect: Optional. If you enable password protection, you will be prompted to enter a password.
Copy the information in the Recording Link window and paste this in an email to your students or to your Sakai site. (For more information about how to use Sakai’s Warpwire tool to host all your videos, please visit the Help Videos section of this site.) Note: Recorded audio will be transcribed automatically . You can improve the quality of the transcription by editing it .

Additional information for Gillings School of Global Public Health Faculty

Pre-record a Lecture with Zoom

Zoom can be used to pre-record lectures
Recordings can include screen sharing and/or a view of the speaker
Sharing computer audio on macOS requires a driver installation the first time it is used
The Audio Transcript setting needs to be turned on before making the recording
Add and edit Zoom Captions

Getting Started

Open Zoom and sign in to your account
Click the New Meeting button
Turn on the camera, set the virtual background if needed, and check your lighting
Unmute your mic and test the audio

Screen Sharing

If you need to share the screen there a few steps to follow. You can read Zoom's Screen Share article for more information.

Click the Screen Share button
Select what you are going to share
If you need to share the audio from your computer check the Share Computer Sound box
Check the box next to Optimize Screen Share for Video Clip

For more detail read Zoom's Cloud Recording article.

If you have already started screen sharing go to the top of the screen and click the More button and select Record to the Cloud
If your microphone is muted you will get a warning reminding you to unmute
Click the Stop Recording button when you are done.
Zoom will send you an email when the cloud recording is available.
You can multiple recordings within one meeting
The audio transcript might take longer to process than the video
Manage your cloud recordings
Download, delete or share cloud recordings
Trim the playback range of a cloud recording
Getting Started with Zoom
Zoom for Students
Zoom Security
Schedule a Zoom Meeting in Canvas
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Keywords: web conferencing

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How to Pre-Record a Presentation (Explained With Easy Steps)

Pre-recording a presentation can be a great way to ensure a polished and error-free delivery. A presentation can be pre-recorded in Microsoft PowerPoint, Zoom, Microsoft Teams etc. platforms.

In this article, we will discuss the steps and process to pre-record a presentation on some of these platforms.

Table of Contents

How to Record a PowerPoint Presentation With Pre-Recorded Audio?

To record a PowerPoint presentation with pre-recorded audio, you can follow these easy steps:

1. Insert Audio on Slides

Open your PowerPoint presentation and go to the slide where you want to add the pre-recorded audio. Then, follow these steps to insert the audio:

Go to the “Insert” tab on the PowerPoint menu.
Click on the “Audio” button and select “Audio on My PC” (if the audio is saved on your computer) or “Audio from File” (if the audio is on external media).
Navigate to the location of your pre-recorded audio file and select it.

2. Set Audio Playback Options

Once you’ve inserted the audio, you can set the playback options to control how it plays during the presentation:

Click on the Audio icon on the slide to select it.
A new “Audio Tools” tab will appear on the PowerPoint menu. Click on it.
In the “Playback” section, you can adjust options like “Start” , “Play across slides” and “Loop until stopped.”

3. Test Audio Playback

Play the audio on the slide to ensure it’s working correctly and set to play as desired. If you have audio on multiple slides, repeat the process to insert and set up the audio for each slide.

4. Save Your Presentation

Once you’ve added all the audio to your presentation, save the PowerPoint file.

5. Present Your Slides

PowerPoint will start recording your presentation. Navigate through the slides and let the pre-recorded audio play automatically as you progress.

6. Finish Recording

After you’ve completed the presentation, press the “Esc” key on your keyboard to end the recording.

7. Save Your Recorded Presentation

Save your PowerPoint presentation again after recording to keep the narration and timings embedded in the slides.

How to Pre-Record a Presentation with Zoom?

Follow these 10 easy steps to pre-record a presentation with Zoom:

When you are ready to record, start a new meeting by selecting ‘New Meeting’ in the app, or if you are in your browser, select ‘Host a Meeting’ in the top right corner.

When prompted, click on Join Audio Conference by Computer so Zoom will record your PC’s microphone. Make sure you have both your audio and video turned on.

Click on the Share Screen button. In the window that appears, select your PowerPoint presentation (you will need to have this open to share your screen.)

Once selected, click the Screen Share button and the chosen screen or application will have a green border surrounding it to verify that it is being shared.
At the top of the screen, move your cursor to the green area, where your meeting ID is listed, and a menu will appear.

Click More (…) > Record . You can now begin to deliver your presentation
When you’re done recording, go back into your Zoom toolbar at the top of your screen and click on More (…) > Stop Recording
At the top of your screen click Stop Share .
At the bottom right of the Zoom application click End , then End Meeting for All
Zoom will begin compressing the screen recording and save it on your computer

FAQs (Frequently Asked Questions and Answers)

Can you pre-record a presentation with powerpoint.

Yes, you can pre-record a presentation with PowerPoint. PowerPoint can be used to pre-record audio and sync it with the slideshow itself. The resulting slideshow with the recorded audio can be exported into a video file to turn it into a pre-recorded lecture.

PowerPoint offers a feature called “Record Slide Show,” which allows you to record your presentation, narration, timing, and even annotations. This recorded presentation can then be shared with others, making it an excellent tool for pre-recording your content.

Can You Pre-Record a Google Slide Presentation?

No, you can’t record a presentation just using Google Slides. However, workarounds and third-party tools can be used to achieve a similar result.

A webcam or screen recording software must capture video and audio while presenting with Google Slides. Using an app or browser-based program will allow you to record your voice, face, or both with your slide deck.

Pre-recording a presentation is not a hard task. It can be a valuable tool for creating high-quality, well-structured, and visually appealing content that can be utilized for various purposes, such as online courses, webinars, conferences, or marketing materials.

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Teaching with Technology

Recording a video lecture of yourself with zoom and powerpoint slidedeck.

There are two different ways to record a video lecture of yourself and your PowerPoint slidedeck using Zoom.

Picture-in-picture View instructions

Video overlay View instructions

If you want to record your screen and PowerPoint without your video image (similar to an audio podcast, but with a visual component of your slides), follow these instructions .

Note: Before doing any recording, make sure to prepare your slidedeck to make room for the video image of yourself, so that your video image won't be overlaid on top of any text or images. Sometimes drawing a rectangular box on each slide helps to "save" a space for your video to go.

Open the Zoom app and your PowerPoint file. Close all other files and applications.
In Zoom, click “New Meeting” (orange icon); make sure your microphone and camera are on.

Go to PowerPoint and launch your slideshow.
At the bottom Zoom toolbar, choose Record, then choose “Record on this Computer” from the menu that pops up. Your lecture is now recording. Note: if you don't see the Record button, you may need to click on the "More" button in the Zoom toolbar, and then choose the "Record on this Computer" option.
Start your lecture. Advance your slides with the right arrow key; return to a previous slide with the left arrow key.
When you are finished, click on the "Stop Recording" button in the bottom Zoom toolbar. Note: if you don't see the Stop Recording button, you may need to click on the "More" button in the Zoom toolbar, and choose the "Stop Recording" option there.

Trim the beginning and ending of your video (if needed) using QuickTime or another video editing tool, then upload your video to Ensemble, Reed’s media server.

Want to do more? Read how to annotate your PowerPoint slides with Zoom .