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How to Write a Letter of Application (with Examples)

A letter of application (also known as a cover letter, application letter, or job application letter) is a one-page letter sent with your resume to convince employers you’re qualified for their role.

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How to write a letter of application (6 tips)

How to format your letter of application, frequently asked questions about application letters, additional letter of application faqs.

While there are many purposes for a letter of application , it’s generally intended to give employers more information about you and why you’re applying.

Here’s an example of a simple job application letter:

Letter of Application Template (Text Version)

Dear Ms. Ross,

I’m thrilled to apply for the Junior Front End Developer role at CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned to my freelance work, I know how valuable online programming education is. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that gives students 24/7 support and excellent resources to learn programming skills.

In 2021, I freelanced for Climbers USA, a mountain climbing website in San Francisco, to produce a visually appealing website within 3 weeks. Using my time management and communication skills, I developed a single-page application for them using HTML, CSS, Javascript, and React.js. This project has generated over $800,000 in revenue for Climbers USA to date. I hope to bring my coding abilities to CodePros, where building numerous user-friendly web applications for clients in a timely manner is of the upmost importance.

Besides my freelance work, I’m self-taught in the MERN Stack and am mentoring 2 new programmers to use it for generating user-friendly apps and websites. I also stay up to date on current industry trends and have published 30+ coding articles on Medium to help others on their coding journeys. It would be an honor to work with CodePros to further promote the joys of programming and self-development.

I look forward to meeting you in a future interview. You can reach me anytime at (415) 768-4624, or at [email protected]. Thank you for your time and consideration.

William Grant

An effective letter of application:

• expands on the skills, achievements, and professional experiences you want to highlight
• explains your personal interest in applying to the position
• describes what you can offer the company

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

Before you start writing your letter of application, research the company and read the job posting carefully so you know how to describe your experience in a way that gets the employer’s attention.

Once you’ve done your preparation, follow these steps to write a letter of application that lands interviews:

How to write a cover letter

Dread writing cover letters? Read our guide to learn how to write a great cover letter that convinces hiring managers you’re the ideal person for the job.

1. Put your contact information in your letter of application header

Your letter of application’s header should match your resume header and provide your basic contact information to make it easy for hiring managers to invite you for interviews. Make sure to include your:

• email address
• phone number

Depending on the job, you can also include other professional online profiles such as your portfolio or LinkedIn profile to help hiring managers learn more about your past work.

This is an example of a good job application letter header:

2. Address the hiring manager

The next part of your cover letter is the contact person’s information and a salutation (also called a greeting). To get started, write the hiring manager’s contact information at the top-left of your letter of application, including their name, company address, phone number, and email address. If the job ad doesn’t list this information, search for it online or call the company to ask for the hiring manager’s details.

Writing the date is optional in 2024. If you do include the date, place it above the employer’s contact information and format it as [Month] [Day], [Year]. For instance, January 16, 2024.

In your job application letter’s salutation, you should address the hiring manager by name to show that you’ve taken time to tailor your letter to the company. Use the format: Dear Mr./Ms./Mx. [Last Name]. If you can’t find the name, use a salutation like “Dear Hiring Manager” to avoid using the generic “ To Whom It May Concern ”.

Here’s how the employer’s contact information and your greeting should look:

3. Grab the hiring manager’s attention with your introduction

In our recent survey of hiring managers and their thoughts on application letters , 41% said that the introduction of a job application letter leaves the biggest impression on them compared to other sections. So start your application letter off strong by:

• introducing yourself
• mentioning how you heard about the position
• explaining why you’re applying

A great example is the introduction from the letter of application example above:

I’m thrilled to be applying for the Junior Front End Developer role for CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned there to my freelance work, I understand how valuable online programming education can be. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that provides students with 24/7 support and excellent resources to learn programming skills.

If you’re writing a cover letter for an internal position , you don’t need to mention where you heard about the role or go over your entire professional background. Instead, highlight a couple of accomplishments from your time at the company.

This introduction catches the hiring manager’s attention because it’s tailored to the specific role and company . In our survey, 46% of hiring managers consider tailoring a letter of application to be either fairly or very important when deciding whether to invite applicants for interviews. Customizing your application letter not only demonstrates you’re a good fit for the position but also shows employers you:

• actually want to work for them
• are detail-oriented
• can do research
• are diligent (and will apply the same amount of effort to your work tasks)

Write a customized application letter for each job, even if it’s not required. Because 73% of hiring managers whose companies don’t require application letters still read them, writing an application letter is necessary to set yourself apart from the competition in 2024.

4. Highlight industry-specific skills (with numbers) in your body paragraphs

Next, add 2–4 body paragraphs with information about how your skills, experience, achievements, and education can help the target company achieve its goals. Rather than bragging, the goal of your body paragraphs is to show the hiring manager why you’d be a good fit for the position.

Match the job posting when choosing which of your hard and soft skills to highlight in your job application letter. Hard skills and knowledge are technical capabilities learned from hands-on experience, training, or education. Programming, data analysis, and user interface (UI) design are examples of hard skills.

By contrast, soft skills relate to emotional intelligence and let employers know how you interact with others in the workplace. For instance, organization skills , teamwork , and interpersonal expertise show you work well with others as well as on your own.

Your resume’s skills section should already list many of your hard skills. So use your letter of application to highlight your skills that can’t be easily tested or backed by your resume’s certifications or education section .

And just as it’s essential to quantify your achievements on your resume , it’s equally important to use hard numbers in the body paragraphs of your letter of application. Adding numbers to your application letter when other applicants only vaguely describe their qualifications will make your application memorable. The budgets you worked with, people you helped, and number of projects you were a part of can all be quantified using hard numbers.

Using numbers also shows the hiring manager the extent of what you can do. So, for example, if you’re applying to a smaller nursing home with only 50 beds, the first statement below shows you’re more than qualified to handle caregiving for their residents, while the statement without hard numbers is unclear:

Hard numbers

“I worked in a team of 8 caregivers to provide excellent customer service for 100+ residents in recreation areas and reception”

No hard numbers

“I worked in a team and provided customer service to elderly residents”

5. Choose engaging words for your application letter

Your letter of application’s length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won’t lose interest. So make every word count by using strong action verbs and powerful adjectives instead of buzzwords.

For instance, buzzwords like “tasked with,” “responsible for,” and “participated in” are passive and sound like you copied responsibilities from a job posting. Instead, use verbs like “spearheaded,” “managed,” and “executed.” Here’s an excerpt from a UX designer’s letter of application that successfully uses action verbs and power adjectives :

As a Senior UX designer for Sparklabs from 2015–2017, I worked as the sole UX designer. Under minimal supervision, I systematically executed over 4 major design projects for our new website in Canada, including launching 10 prototypes based on different case studies and conducting 50+ user interviews. My innovative designs boosted our marketing campaigns by 92%, which was extremely rewarding.

Along with action verbs, descriptive adjectives help your cover letter to tell a story, which is important because stories are 22 times more likely to be remembered than facts alone. For instance, a hotel manager should include adjectives such as “courteous,” “decisive,” and “tactful” to give hiring managers a better feel for their customer service skills and way with people.

By carefully choosing adjectives for your job application letter, you also help employers evaluate whether you’re someone they’d want to work with. Notice the difference in this nurse’s experience written with and without power adjectives:

Power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided exceptional service with my kind bedside manner during emergency surgical procedures to 200+ patients per week. My cheerful demeanor brought patients a sense of calm in the emergency room.

No power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided good customer service to 200+ patients every week. I helped doctors with emergency surgical procedures in the emergency room.

6. Close your application letter with a call to action

End your application letter by inviting the hiring manager to contact you for an interview. Include your phone number and email address in your call to action to make it that much easier for a hiring manager to call you straightaway.

Finally, include an appropriate letter of application sign-off such as “Sincerely” or “Best Regards,” followed by your name.

Sincerely, Will Grant

Putting an electronic or real signature between your sign-off and your typed name is optional.

Unsure how to format your letter of application ? Here are 4 tips for formatting an application letter so it stands out to employers:

1. Choose an appropriate font and font size

An appropriate application letter font size is between 10.5 to 12 points. Using a suitable font size ensures readability and that there’s enough white space throughout your letter, making it look professional.

Also, you should pick a professional letter of application font like:

• Times New Roman

Professional fonts are easily scanned by applicant tracking systems (ATS), which is software that filters applications for keywords. An ATS might not be able to read your letter of application if you use uncommon fonts.

2. Fix your margins

Properly sized margins help create the perfect mix of white space and text, making your letter of application easy to read. The standard size for application letter margins is 1″, the default on Microsoft Word. However, you can adjust your margins between ½” and 1½”:

If you have a lot of relevant experience that addresses the job posting you’re responding to, changing your margins to ½” to fit more text on the page is fine.

If you have less experience to describe , you can adjust your margins up to 1½” to make your letter appear longer.

Just keep in mind that very wide margins look unprofessional, while extra narrow margins make your application letter look cluttered.

3. Save your file as a PDF

Job application letters should always be saved as a PDF file to ensure that your letter gets picked up easily by ATS software and passed onto employers. PDFs also keep your formatting intact and don’t allow others to modify your application.

Save your letter under an appropriate file name, such as “First-Name-Last-Name-Application-Letter.pdf”. Using a professional file name makes it easy for hiring managers to find your application in their inbox or on their desktop.

Always review each job posting carefully for keywords to use in your application . Adding these keywords enables your application to be read by ATS as well as demonstrates to the employer you’re a good fit for the role.

4. Simplify your formatting for letters sent in the body of an email

There are a few details to remember if you write an email letter of application for an employer.

First, write a professional subject line that shows your intent. Make sure your email subject line contains your name and the exact job title you’re applying for.

Second, in an email letter of application, there’s no need to type out the hiring manager’s contact information and the date (this information is already included in the email). So begin with the salutation, addressing the hiring manager using “Dear Mr./Ms./Mx. [Last Name],”.

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

It’s my pleasure to apply as a [Job Title] at [Company Name].

Third, before emailing your letter of application, list your contact information below your email signature .

Phone: (xxx) xxx-xxxx Email: [email protected] LinkedIn: www.linkedin.com/in/yourname

Here’s an example of a job application letter sent as an email:

Want more information on how to write a job application letter? Below we provide answers to 3 common questions related to application letter writing:

1. Is a letter of application the same as a cover letter?

A letter of application for a job is the same as a cover letter. Often recruiters and hiring managers will use the terms interchangeably to refer to a letter sent to give a hiring manager more information about your qualifications.

But application letters (or letters of application) for academic programs and scholarships differ from cover letters. Compared to a cover letter, an application letter for academic purposes is:

• tailored to the academic program or scholarship’s goals, rather than a specific job
• often longer (acceptable to be 1–2 pages)
• accompanied by other application materials (e.g., your transcript, resume for college , personal statement)

2. What should I avoid writing in a letter of application?

Avoid common application letter red flags, which include:

• addressing the company incorrectly (such as sending a letter of application you wrote for a different job)
• lying about your qualifications
• speaking negatively about previous jobs or employers
• including personal information not relevant to the job
• typos or grammar mistakes

3. How do I write a job application letter that stands out?

To write a job application letter that stands out, explain how your qualifications match the requirements in the job posting. Identify a few of the most important requirements that match your background and skills and provide concrete evidence for them, such as numbers or quotes from previous employers or coworkers.

Other ways to help your application stand out include:

• using skills-based keywords from the job ad
• mentioning a particularly impressive achievement
• striking the right tone (e.g., showing your humor and personality while still being professional)
• using a clean and engaging application letter template
• What should the first paragraph of a cover letter include?
• What do employers look for in a cover letter?
• Who reads cover letters?
• How do you write your availability on a cover letter?
• Should you bring a cover letter to an interview?

Rebecca Tay, Ph.D.

Lead Researcher & Resume Expert

Rebecca Tay is a Professional Researcher with a Ph.D. from Johns Hopkins University who directs research projects, survey analyses, and industry reports at Resume Genius. In her spare time, she enjoys reading, eating delicious food, and hanging out with her cat.

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How to Write a Letter of Application for 2024 (With Template & Examples)

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An impressive letter of application allows you to elaborate on your resume and gives the recruiter an understanding of your character and professional value. It’s a powerful opportunity to make a lasting impression on a prospective employer. 

Below, you’ll learn what is the purpose of a letter of application and how to write one, along with a template and examples to help you get started.

What is a Letter of Application and Why It’s Important

A letter of application, or a cover letter , is a one-page document that builds on and expands your resume . This letter showcases your unique skills and achievements that set you apart as the ideal candidate for the job. However, the most critical aspect is showcasing how you can contribute to the company’s growth and success while aligning with your career aspirations. 

While only sometimes required, adding a well-written letter of application can be just what you need to land the interview . It’s the perfect platform to explain gaps in your resume or the reasons for switching careers. Think of it as a compelling letter where you can vouch for yourself. 

How to Start a Letter of Application

To create a persuasive letter of application, gather all the necessary information beforehand. Here are a few things you should consider:

Your application letter should be addressed to the person reading it. Take the time to research the hiring manager’s full name.

Study the job description and identify keywords that signal the skills the role requires. Add these to your resume to tailor your letter of application to the job post.

List all your impressive achievements and relevant resume skills demonstrating your ability to perform the role.

Why do you want to work at this enterprise? Do you admire their culture, services or products? Do you agree with their mission statement?

How to Write a Letter of Application

Writing an impressive application letter is easy when you know the proper structure and what information to include. The following sections will guide you through the writing process. 

1. Address your letter of application

Thanks to your research, you already know who you’re writing to. Address your letter using the formal “Dear [recipient’s full name].” Other appropriate application letter salutations include: 

• Dear [Job Title]’s Hiring Manager, 
• Dear [Recruiter’s Name], 
• Dear [Department] Recruiter, 
• Dear Head of [Job Title’s Department], 
• Dear Hiring Manager, 
• Greetings, 

Avoid outdated greetings like “To Whom It May Concern” and “Dear Sir or Madam.” 

2. Hook your reader with a strong introduction

It’s an attention-grabbing opening statement to pique a recruiter’s interest. Your introduction should cover the following:

• Introduce yourself as a professional.
• Mention the specific job title you’re applying for.
• Explain why you want to join the company.
• Highlight how your skills and experience align with the job requirements.
• Indicate where you heard about the position.

3. Convince the employer you’re the right person for the job

To make your letter of application impactful, highlight your experience with specific examples of your professional achievements. Follow these guidelines:

• Address the specific requirements: Describe your relevant soft and hard skills and your top accomplishments in detail to convince the recruiter you’re the best fit for the role. 
• Apply the STAR method : Illustrating your achievements using the Situation, Task, Action and Result (STAR) method is a highly effective strategy for positioning yourself as a proactive problem-solver. 
• Be strategic with your formatting: It’s essential to keep the body of your application letter concise and straightforward. Design decisions like bulleted lists can assist you in emphasizing your abilities and credentials. 

4. Close with a call to action

Conclude your application letter by expressing your enthusiasm for the job and desire to be considered. Remember to extend an invitation to connect further through an interview. Use this opportunity to inform them of your availability and provide your contact information. 

Letter of Application Template

Dear [Hiring manager’s full name],

I’m writing to express my interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a strong background in [relevant skills and experiences], I’m confident I can contribute effectively to your team and help [Company Name] achieve its goals.

In my previous role at [Previous Company], I [describe relevant responsibilities and achievements]. This experience has equipped me with the skills necessary for the [Job Title] position, including [list specific skills or qualifications mentioned in the job description]. My commitment to [mention any relevant values or goals of the company] aligns with the values of [Company Name].

I’m drawn to [Company Name] because of its reputation for [mention any positive aspects of the company that attracted you, such as its innovative solutions, commitment to excellence, etc.]. I am eager to bring my [mention specific skills or qualities] to contribute to your team’s success.

Thank you for considering my application. Attached is my resume, which details my professional background and accomplishments. I’m available via xxx-xxx-xxxx or email on [dates of availability] during normal business hours.

I look forward to meeting and discussing how my skills and experiences align with the needs of [Company Name].

[Your Full Name]

Letter of Application Example

March 3, 2023

Dear Ruby Clark,

I’m writing to express my interest in the Senior Copywriter position at Wales Advertising, as posted on LinkedIn. With a proven track record in creating compelling content, I am excited to contribute my skills and experience to your dynamic team.

As a senior professional in the field, I have demonstrated leadership skills by collaborating with cross-functional teams, mentoring junior copywriters, and overseeing the successful delivery of high-profile projects. I have successfully developed and executed creative copywriting strategies for diverse clients, consistently exceeding expectations and driving engagement. My ability to understand brand voice, target audiences, and market trends has resulted in impactful campaigns and a 35% increase in brand visibility.

Wales Advertising’s reputation for innovative and strategic advertising solutions aligns perfectly with my professional aspirations. I’m impressed by the agency’s commitment to creativity, and I’m eager to bring my passion for storytelling, strategic thinking, and meticulous attention to detail to your esteemed team. I’m confident that my expertise in crafting persuasive and memorable content will contribute to the continued success and growth of Wales Advertising.

Attached is my resume, providing a more detailed overview of my professional background and accomplishments. Feel free to contact me via 555-555-5555 or email this Monday and Thursday during regular business hours — I look forward to meeting and discussing this copywriting opportunity further. 

Thank you for considering my application. 

[email protected]

Letter of Application FAQ

What is a letter of application form.

A letter of application form is a formal business letter you send to recruiters to secure a job interview. It accompanies your resume and helps you expand on your work experience, skills and accomplishments while showcasing your work ethic and professional values. 

What is an example of a good cover letter for a job application?

Here’s an example of a well-written cover letter: 

June 10, 2023

Dear Walter Moore,

I’m writing to express my interest in the Product Designer position at Bloom, as advertised on Indeed. With a strong background in product design and a passion for creating innovative and user-centric solutions, I am eager to bring my skills and creative vision to contribute to Bloom’s success.

In my previous role as a Product Designer at InnovaForma Designs, I led the design process for GreenLight, from conceptualization to final implementation. This ground-breaking product outsold its competitors and won the Sustainability Award at the VisionaryCraft Awards. My experience includes collaborating with cross-functional teams, conducting user research, and translating insights into intuitive and visually appealing designs. 

I’m particularly drawn to Bloom because of its commitment to innovation and focus on sustainability. I’m excited to contribute my skills to a company that values creativity and user-centric design principles. My ability to balance user needs, business goals, and design aesthetics aligns well with Bloom’s commitment to delivering exceptional user experiences. 

Additionally, my proficiency in industry-standard design tools, a keen eye for detail, and a solid understanding of design principles position me as a valuable candidate for this role. 

Enclosed is my resume, which details my professional background and showcases my portfolio. I’m available via 555-555-5555 or email this Tuesday and Friday during regular business hours. I look forward to discussing this opportunity further. 

Jack Miller

When do you need a letter of application?

Always include a letter of application in your job application unless the employer says otherwise. It’s a perfect opportunity to expand your resume and showcase who you are as a professional. An application letter is specifically recommended if you have gaps in your resume or are looking to switch careers; it’s your chance to explain your reasoning and sell yourself. 

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How to Write an Application Letter—Examples & Guide

Embarking on the job-hunting journey? A great letter of application can be your golden ticket to stand out in the competitive job market. Learn how to write one with our guide.

Here we go again… Another job posting, another letter. This time it’s a letter of application.

But don’t worry. You’ve probably written dozens of application letter already, you just don’t know it yet. After you read this article, you’ll never sigh at the sight of another letter of application.

This guide will show you:

• An application letter sample for any position that’s better than most others out there.
• Step-by-step guide on how to write an application letter for a job.
• Tips on setting the proper letter of application format.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.

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Want to learn more about job application documents? Read our other cover letter guides:

• Cover Letter for a Career Change
• Cover Letter for Non-Profits
• Cover Letter for Retail Jobs
• Cover Letter Guide for IT Positions
• Entry-Level Cover Letter Example
• General Cover Letter Guide
• Internship Cover Letter
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• Recent Graduate Cover Letter Sample
• What Does a Cover Letter Look Like?

What Is a Letter of Application?

A letter of application is intended to introduce yourself and explain why you're interested in the position. Also known as a cover letter, it is sent with your resume when applying for a job. An application letter allows you to showcase your qualifications and skills alongside your enthusiasm.

Now let’s look at what a professional letter of application looks like:

Letter of Application Example

Vinícius Cunha Pinto

UX Researcher

2496 Bassell Avenue

Little Rock, AR 72201

501-626-5744

viní[email protected]

linkedin.com/in/viní-cunha-pinto

Sherwood, 1/10/2021

Mr. Antonio Strife

Hewlett-Packard Company

232 Pumice Dr

Sherwood, AR 72120

Dear Mr. Strife

I am excited to apply for the UX researcher position at Hewlett-Packard. As a UX researcher with over six years of experience in the field, I am confident that my expertise and passion for user-centered design make me an excellent candidate for this role. In my previous position at AG Group, I increased user engagement with our app by 45%.

Another one of my biggest accomplishments was leading a research project identifying several usability issues in our company's mobile app. I worked with the design team to create solutions to these issues, resulting in a 30% increase in user satisfaction. I was also responsible for conceptualizing, designing, and developing marketing pages for our company’s website and directly contributed to over 60% increase in revenue. Furthermore, I am skilled in conducting user interviews, usability tests, surveys, and data analysis and proficient in various research tools, such as Optimal Workshop, UserTesting.com, and Qualtrics.

I am particularly drawn to Hewlett-Packard because of its reputation for innovation and commitment to pushing the boundaries of technology. Your company's dedication to delivering cutting-edge solutions aligns perfectly with my passion for staying at the forefront of UX research and design. I am eager to bring my skills and insights to a dynamic organization like Hewlett-Packard, where I can contribute to pioneering advancements in user experiences. The collaborative and forward-thinking culture at Hewlett-Packard resonates with my professional values, and I am enthusiastic about the prospect of contributing to your team's success.

Working for Hewlett-Packard would be a wonderful opportunity for me. I would love to join your team and contribute to creating exceptional user experiences for your customers. Can we schedule a meeting, so I can tell you more about the UX solutions I can bring to your company?

P.S.— I’d also love to tell you about how I worked with the development team to implement design changes that reduced user errors by 75%.

Using this example, let’s now go through the entire process of writing a letter of application.

How to Write a Letter of Application

Follow the instructions below to create a professional yet simple job application letter:

1. Use the Right Format of an Application Letter for a Job

Before your job application reaches the recruiter, it’ll most likely need to go through an automated ATS scan . And to ensure everything is read correctly, your application letter requires clear and clean formatting.

To format your letter of application correctly, follow these guidelines:

• Use the same font you chose for your resume .
• Left-align all content.
• Keep your application letter length to only one page.
• Just like with your resume margins , set them to 1-inch on your job application letter as well.
• Leave ample white space by using double-spacing between paragraphs and setting line spacing to 1.15.

Also, save your letter of application for a job in a PDF format unless instructed otherwise. This will keep your formatting and the general layout of the document intact.

Expert Hint : You may think that sending just your resume is enough. But in truth, that’s a very wrong way to think. Letters of application are essential in the job market, so don’t risk losing to other candidates just because you didn’t write one.

2. Address Your Letter of Application Properly

Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : 

• Full address
• Telephone number
• LinkedIn profile (optional)
• Current date

Then, put your hiring manager’s and their company’s info underneath it. Use:

• Recruiter’s full name
• Recruiter’s job title
• Company’s name
• Company’s address

And lastly, greet your hiring manager by using an honorific (Mr. Ms.) and their full name. Take a look at the example below to visualize:

Letter of Application Example—Address

Mr. James Stipe

There is one challenge waiting for you in this first part. Finding out the name of your recruiter. If the company put it out in the job ad, you’re golden. If it didn’t, there are a couple of ways to try and discover it on your own. You can check the company’s website or LinkedIn profile for starters. If you still drew a blank, reach out to an employee of the company and ask them. LinkedIn makes it super easy.

If everything fails, you’ll have to resort to a generalized salutation. “Dear Hiring Manager” is a great solution.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Open Up With an Enticing First Paragraph

Next up, you need to capture the recruiter’s attention. So put your best foot forward in the first paragraph.

This is how the letter of application should start :

• Show you’re enthusiastic about applying for the position.
• Present your most impressive professional work achievement .
• Identify the company and the position you’re applying for by name.

Here’s what it looks like:

Sample Application Letter for a Job—First Paragraph

I am writing to apply for the UX Researcher/Developer position advertised on your website. I have over 6 years of experience and am skilled in various UX research methods. Furthermore, I have a proven track of increasing user engagement.

In theory, both of these examples present the same candidate. But the difference in said presentation makes the second sample bite the dust.

Candidate #2 doesn’t check any of the aforementioned boxes, and it shows. He has no enthusiasm, no measurable achievement to catch the eye, and he doesn’t even mention the company by name, meaning he probably sent the same letter of application to hundreds of other jobs.

But not everyone can show a work achievement straight away. If you’re applying for your first job, focus on the two other aspects of your application letter’s first paragraph. Like so:

Example of an Application Letter with No Experience—First Paragraph

As a recent graduate in Human-Computer Interaction, I am excited to apply for the Junior UX Researcher position at Hewlett-Packard. I have been following your company's work for some time now, and I am impressed with your commitment to improving the user experience through extensive research and testing. As a passionate and detail-oriented researcher, I am confident that my skills and knowledge will make me an excellent fit for your team.

And that’s a great way to introduce yourself when writing a letter of application with no experience .

Expert Hint: Job application letters build a connection with the employer by introducing yourself in a good light. One very effective tactic is to research the company’s mission and values and refer to them in your letter of application.

4. Prove Your Expertise in the Main Body

Now that you’ve hooked the recruiter, it’s time to reel them in. Metaphorically, of course.

There are a lot of different things you can include in a letter of application . But all of them must share a certain similarity. They have to be relevant to the position you’re applying for. And that’s especially true in the main body section of the job application letter. Why? Because here, you’ll list some enticing work achievements and work skills you possess.

You can see this in the following example:

How to Write an Application Letter—Main Body Section Example

I have experience working in UX research and am confident in learning and adapting quickly to new technologies and methodologies. I can use many tools, including MS Excel. Outside my many UX accomplishments, I have also worked as a sales representative, furthering my vast skills portfolio.

See what lack of relevance and quantified achievements do to a letter of application? The second candidate could best fit the position, but he will not get picked with that paragraph.

On the other hand, in the first example, relevance guides our candidate. He doesn’t bother talking about their previous job in a different field. Instead, he presents UX skills and accomplishment statements and, most of all, quantifies them for maximum impact.

Also, it’s a letter of application . So tell the recruiter why you want to apply to this specific company. Show a cultural fit, mention your values, and talk about what you can bring to the company.

But then again… How does someone without experience tackle the second paragraph of a job application letter? They should show their drive towards the specific position and the steps they have already undertaken towards their goal. Just like that:

Sample Letter of Application for a Job With No Experience—Main Body

During my studies, I worked on several UX research projects, including conducting usability testing, creating personas, and analyzing user feedback. In addition, I have completed a certification in UX Research and Design, where I learned how to conduct user interviews, design research studies, and analyze data. I am proficient in various research methodologies and tools such as surveys, A/B testing, heat maps, and user flow analysis.

And despite the lack of measured achievements, this candidate is dedicated to becoming a UX specialist. No employer is going to have any doubts about whether he will be a driven employee at their company.

Expert Hint: As tempting as it may be, never copy your resume into the letter of application. Of course, you can show one or two of the same things but focus more on presenting other achievements and skills.

5. Finish Your Application Letter With a Clear CTA

Do you know the saying, “It’s not important how you start, it’s important how you finish?” Well, in letters of application, that’s not really a good saying, as you do need a strong start, but a strong finish is just as crucial.

So don’t screw up by including a non-ending “looking forward to hearing from you” or “thank you for considering my application.” Way too many candidates finish their letters of job application this way, and it just doesn’t work.

It’s uninspiring and boring.

Instead, do it like this: 

Ending a Job Application Letter—Sample

If you have time, we could maybe schedule a meeting or something? I want to know more about the benefits your company offers

See? The first one sounds way better than one of those overused cliché lines. At the same time, example number 2 makes the candidate look like an entitled worker with no drive.

Pay special attention to the call to action. You should always nudge the recruiter into scheduling an interview with you. It may sound silly, but it’s an effective tactic. Additionally, when signing off, write “Sincerely” before your name. It’s the best way to close off a letter of application formally.

And as you’ve probably noticed, the candidate added a postscript. What’s the deal with that? It’s a completely optional thing, so don’t stress over it. If you want to add a P.S., remember to do so with a completely unique achievement you have not presented in your resume or application letter. If you don’t have anything jaw-dropping, you’re better off not adding a postscript to the end of your letter of job application .

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Here’s a summary of what’s important when writing a letter of application for a job:

• Format your application letter correctly to make it easily readable.
• Refer to the hiring manager and the company by name . Personalization earns you a lot of points in the recruiting process.
• Put information relevant to the position throughout all sections of the application letter.
• Always refer to the keywords found in the job ad and the company’s values.
• Finish off with a call to action , and add a postscript if you have more to show.

Did you enjoy reading about how to write a letter of application? Do you have any questions about job application letters? Or maybe additional tips to make one stand out even more? Leave a comment. We’ll be happy to engage in a conversation!

Mariusz is a career expert with a background in quality control & economics. With work experience in FinTech and a passion for self-development, Mariusz brings a unique perspective to his role. He’s dedicated to providing the most effective advice on resume and cover letter writing techniques to help his readers secure the jobs of their dreams.

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Job Application Letter: Examples, What to Include & Writing Tips

In this article, we'll cover:

What Is an Application Letter?

What to include in a job application letter, job application letter samples, application letter template, tips for writing an application letter.

Aside from your resume, the hiring manager may ask you to submit a cover letter as a formal letter for a job application. Under different circumstances, it can go under different names shown below: 

• Job application letter – explains why you're applying for this position and what makes you qualified. 
• Letter of interest – expresses your interest in some position in a company even though it's already filled or not being advertised yet.
• Letter of motivation – proves that you are the perfect candidate for the position. 

Among these application formats for jobs, an application letter most closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. 

This article will guide you on how to write an application letter for employment and feature samples of both an application letter format and an email job application format.   

Simply put, a letter of application is a formal document sent with your resume to explain at least these three things:

• Why you want to apply for this role
• What makes you the right fit
• How you can bring value to the organization

A well-written job application letter can grab the recruiters' attention effectively, motivate them to read through your resume and offer you a job interview. Hence, you should always submit a short application letter, even though it’s not required for the application. 

Recruiters normally would read your application letter before your resume. Therefore, it is important that your job application letter could serve as an overview of your profile as a candidate, and is interesting enough to make them want to review your application until the end.

When reviewing an application letter, recruiters expect to find a brief introduction of who you are and why you're applying for this role. Next, some paragraphs should elaborate the qualifications you possess that make you the right fit, in terms of education, experience, and skills. If you've stayed in the field for a while, focus on showing your achievements and present to the employer how you would contribute to their company in your job application letter. 

Lastly, to make a lasting ending for your application letter, express your appreciation for their time and insert a CTA about the job interview. Also, make sure you include a professional sign-off!

In this paragraph, you will learn how to write each of the 6 sections included in a job application letter:

• Letter header
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

1. Letter header 

Basically, the header of an application letter should follow the format of any other formal letters. It means that you need to provide the following information: 

• Your personal info (name, email, phone number/LinkedIn)
• Date written
• The recipient's info (name, job title, email, company address) 

Example of an  application letter header:

Kaylee Tran 9215 Fremontia Ave, Fontana, CA 92335  [email protected] (+310)-442-1500

May 10, 2022

Davis Miser Principal West Randall Elementary School 15620 Randall Ave, Fontana, CA 92335

2. Salutation

The salutation in a job application letter is a greeting to the people who will read your document and evaluate your qualifications for the role. Normally, they can be the company founder, the hiring manager, or the position’s department head. 

Good salutations for application letters:

• Dear Mr/Mrs + [Last Name],

Dear Hiring Manager,

• Dear [First Name],
• To Whom It May Concern,

Bad salutations for application letters:

• How do you do!
• Good morning/afternoon!

💡 Pro Tip: The cover letter salutation is one part of the letter where you can address the receiver of the letter directly. Addressing the correct or relevant people directly shows that you’ve put in the effort to do some research about the role and the team.

3. Introduction paragraph

In the opening paragraph, it's essential to introduce yourself and the purpose of writing this application letter. The most important information that employers expect to read is a brief statement of your qualifications that make you qualified for the position. 

Instead of stuffing too many details in this section, keep your application letter opening paragraphs within 2-3 sentences.

Example of the introduction paragraph in a job application letter : 

“My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I am interested in applying for the Software Engineering Intern at Google after coming across your job listing on LinkedIn. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.” 

4. Body paragraph(s)

Here comes the most important part of your application letter for employment where you will need to express your motivation to apply and provide details on why you think you're the right fit. 

In the same way that you write a resume or CV, key components include skills, education, work experience, and professional achievements. However, instead of listing them in bullet points, you will compile a concise paragraph that best presents yourself to the hiring manager. 

💡 Pro Tip: Don't just repeat information from your resume. Keep your explanation no longer than 10 sentences. Be brief and concise since recruiters don’t have all day to review your application letter.

Example of the body paragraph in an application letter :

“I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.”

5. Closing paragraph

In this the final paragraph of your application letter, you will need to: 

• Restate your interest
• Kindly remind the hiring manager to review your resume and other files attached
• Kindly ask for an interview 
• Express your appreciation for their time and consideration 

Example of the closing paragraph in an application letter :

“As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.”

6. Signature

To end an application letter, just simply write a formal closing, followed by your signature. 

If you're using an email job application format, make sure your email signature is professional and covers your personal information, like this: 

Kaylee Tran (Ms.) cakeresume.com/kaylee1990  [email protected] (+098)-1234-567

Good sign-offs for application letters:

• Best regards,
• Kind regards,
• With gratitude,

Bad sign-offs for application letters:

• See you soon!
• Thanks in advance!

Sample of an application letter for a job vacancy

Dear Mr. Miser,

My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I saw the posting of the Software Engineering Intern from Google on LinkedIn, and I am very interested. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.

For the past two years, I have gained hands-on experience in coding and programming, providing solutions in database technology, and testing applications. My main responsibility is collaborating with a US-based team to develop four new websites that serve 2.5 million users per month. The biggest accomplishment I have achieved is building and implementing an automated bug tracking system, resulting in a 25% reduction in issues reported in the later stages of development.

The documents attached are my resume and work portfolio. I look forward to learning more about the Software Engineering Internship Program at Google. Thank you for your time and consideration.

Sincerely, Kaylee Tran

Simple job application email sample

I'm writing to express my interest in the content editor position listed on Cake. While I have 5 years of experience in content marketing and social media management, I am confident that I am well-positioned to support IVY Magazine. 

I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.

As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.

Kind regards, Colleen Miller  [email protected] (881)-123-1234 cakeresume.com/colleen.miller

Need to write a quick and simple application letter? Use the free application letter template below.

[Your name]  [Your address]  [Your email address]  [Your phone number]

[Date written]

[Recipient’s name]  [Company name]  [Company physical address]

Dear Mr./Mrs. [Last Name] , 

I am writing this letter to apply for the [job title] position at your company - [company name] . I believe that my educational background and professional experience make me an ideal candidate for this role. Moreover, I can have a chance to continue building upon the [technical skill] and [soft skill] acquired over the past [number] years.

In the last role as a [job title] , I was responsible for [job task 1] , [job task 2] , and [job task 3] . I pride myself on [notable accomplishment 1] and [notable accomplishment 2] , resulting in [contribution] at [your former company] . 

You and the team can rely on me as a [personal trait 1],  [personal trait 2], and [personal trait 3] employee with the ability to [soft skill] effectively. In terms of my educational background, I earned my [degree type] in [your major] from [University name] in [year] . I also obtained a certificate (or license) in [field] . 

Please find attached my resume for your further review of my skills and work history. I would appreciate the opportunity to discuss this position and how I can bring more value to the [team or department name].  

Thank you for your time and consideration. I look forward to hearing from you soon. 

Kind regards,  [Your Name]

✅ Start with a professional subject line.

This is particularly important if you choose an email format for your job application. Think of it as an article title that is professional-looking and can grab the reader's attention. 

Examples of email subject lines for application letters :

• Front-desk Position - Your Name
• Job Posting #321: Marketing Manager
• Application for Public Health Associate Position

💡 Pro Tip: Some job postings list specific formats that you are required to follow when submitting your application. Make sure to pay close attention to these specific instructions if you don’t want your application to go missing.

✅ Highlight your skills.

Bullet points on a resume make it easier to list relevant skills. However, you can’t do so when writing a job application letter - instead, provide specific examples of how you’ve leveraged that skill and what you've achieved. That will help fully showcase why you’re the right one for the position.

✅ Incorporate related keywords.

A rule of thumb is not only your resume but also your application letter should be tailored to the job opening. You just need to review the job description carefully and insert keywords related to skills, job responsibilities, and requirements. Doing so can help effectively pitch yourself to employers and stand out from the crowd. 

✅ Be concise.

In general, an application letter sample for any position should not exceed one A4 page, ideally 250 to 400 words. Also, keep in mind that the body paragraph is the focus of the letter - longest and providing the most detail. 

✅ Express your gratitude.

Being polite and professional will always imprint a positive impression on recruiters. It also indicates good character and can be seen as an indication of how you will fit into the company. Hiring managers will be impressed by your professionalism if you put your appreciation into words. 

✅ Include a strong CTA.

A CTA (call-to-action) is like an invitation and reminder to the hiring manager to follow up and speak with you further regarding the job opportunity. This allows you to express your interest in the role and give them a push to reach out to you for an interview.

✅ Proofread before sending it out. 

Many job applicants don't make a practice of proofreading their application letters, resulting in spelling and grammar mistakes. These may reflect badly on you and cost you the interview. Thus, make sure your job application letter is error-free before it's submitted. 

With Cake, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

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--- Originally written by May Luong --

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: August 9, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,721,989 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume ; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [13] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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Job Application Letter Examples and Writing Tips

A strong job application letter improves your chances of getting the job you want — but it can be tough to put one into words. Look at these 9 job application cover letter examples and writing tips to get inspired and craft your letter like a pro.

As featured in: *

Your job application letter (also known as a cover letter) is your chance to stand out from the competition by showing the employer how your experience, skills, and work ethic qualify you for their specific job opportunity.

If the purpose of a CV is to tell the employer what skills you offer them, the purpose of your job application is to explain why those skills are important and how the employer can benefit from them.

But even if you’ve already read up on how to write a cover letter , putting one together can be difficult.

Check out these nine job application cover letter examples, a cover letter template, and writing tips to get over your writer’s block and put together a letter that dazzles the employer and moves your name onto their interview shortlist.

9 job application cover letter examples

The best tone, structure, and content for your job application letter depends on the job you’re applying for and the type of company that’s reviewing your application.

Here are nine examples of cover letters for different job applications and cover letter formats for:

• teaching jobs
• engineering jobs
• accounting jobs
• nursing jobs
• emailing an application letter
• asking about possible job opportunities
• following up on a previous job application
• withdrawing a job application

Looking for a more specific example? Check out our cover letter examples page, with tailored letters and tips for various jobs and industries.

1. Teaching job application letter

Enthusiasm, people skills, and classroom results are valuable elements when writing a teacher cover letter .

Tell the employer why you’re interested in their learning centre by spotlighting values, teaching approaches, or specialist areas that match your skills and interests.

Previous experience is always a plus, so if you’ve taught in a classroom setting before, be sure to highlight relevant details:

• Class sizes
• Methodologies
• Important classroom metrics (e.g., student performance)

Here’s an application letter for a teaching job that highlights all the right traits:

Teaching Application Letter Sample (Text Version)

17 June 2023

Abigail Baxter Rosewood Junior School 17 Elmsgrove Close Hove BN10 7QY 07123 987 789

Dear Ms Baxter,

I’m writing to express my interest in the part-time Class Teacher position at Rosewood Junior School, as advertised on the Brighton & Hove City Council website. With over four years of teaching experience, I’m adept at delivering the individualised teaching style, special educational support, and dynamic in-class experience that your school prides itself on.

My previous role at Peacehaven Heights Primary School demonstrates my commitment to helping every student succeed. I worked closely with teachers to design and deliver engaging and creative new lesson plans, manage classrooms, and assess student progress. My efforts led to a 25% increase in student performance in Key Stage 1 and 2 SATs and a significant uptake in reading ability among younger students.

I’m particularly drawn to Rosewood Junior School because of your commitment to serving students with various learning difficulties. I’m experienced in working with students who have moderate to severe learning difficulties and autistic spectrum disorders, and I’m confident in my ability to adapt my teaching methods to meet their unique needs.

I’m a reflective, flexible, and resilient professional who enjoys working collaboratively with a team. I believe in building strong relationships with families and maintaining open lines of communication to ensure the best outcomes for students.

Thank you for considering my application. I’m eager to bring my passion for education, skills in classroom management and lesson planning skills, and special education experience to Rosewood Junior School. I look forward to discussing how I can contribute to your team.

Ralph Shorrocks

2. Engineering job application letter

Whether the employer is looking for data analysis or mastery of AutoCAD, you’ll need to demonstrate the right technical skills to be considered for your dream engineering job.

This cover letter for an engineering job makes a strong case for the applicant by highlighting their qualifications, practical experience, and knowledge of computer-aided design software:

Engineering Application Letter Sample (Text Version)

19 May 2023

Jo Cole St Helens Borough Council 2 Corporation Street St Helens WA10 1HF 07123 456 789

Dear Mx Cole,

I’m writing to express my interest in the Graduate Engineer position at St Helens Borough Council, as advertised on your website. With a bachelor’s degree in Civil Engineering (first-class honours) from Durham University and internship experience at Reeve Construction, I’m excited to contribute to your plans for substantial regeneration and growth.

While at Reeve Construction, I prepared blueprints, specification sheets, and contracts for various large and small-scale projects. I employed AutoCAD and other computer-aided drawing tools to formulate and evaluate structural designs. I also performed inspections and reconnaissance surveys on various sites to determine their feasibility for assigned projects. These experiences have equipped me with a strong foundation in civil engineering principles and practices.

I’m particularly excited about the opportunity to contribute to the Highways & Infrastructure Division. I’m eager to apply my skills in structural design, project management, and collaboration to support the Council’s Regeneration, Growth and Infrastructure Programme. I’m sure my leadership and strong public speaking skills will be invaluable to your team.

Thank you for considering my application. At your convenience, I’d be delighted to share how my engineering, project management, and people skills can benefit St Helens Borough Council. You can contact me on 07123 123 123 or by email at [email protected].

Yours sincerely,

Anish Singh

3. Accounting job application letter sample

Already using hard numbers to optimise your CV work experience section ? Do the same when you write your job application letter.

Hard numbers are highly effective at highlighting key achievements on a cover letter because:

• numbers stand out on a page full of words
• they’re easy for employers to understand and remember

This accounting job application letter does an excellent job of quantifying the applicant’s achievements. And as accountancy is a highly results-oriented field, the employer will find the approach highly persuasive:

Accounting Application Letter Sample (Text Version)

12 June 2023

Emma McNaughton 19 Market Road Chelmsford CM1 1GG 0345 803 234

Dear Ms McNaughton,

I’m writing to express my interest in the Assistant Accountant vacancy at Essex County Council. As a fully qualified Accountant with 2 years of proven experience and a BA in Accountancy from the University of Manchester (1), I’m confident in my ability to contribute to your team.

As a Junior Accountant at Menzies LLP, I analysed accounting data and prepared thorough and accurate financial records. I ensured that all statements accurately depicted the company’s financial status and assisted my team in transitioning from a manual accounting system to QuickBooks, increasing operational efficiency by 60%. I also have experience tracking and reporting on aged accounts, which you mentioned as a key responsibility in this role. Previously, I’ve succeeded in improving the recovery of bad debts by 70%.

During my Accountancy Internship at Lauren & Wills, I passed all financial entries and maintained ledgers with 100% accuracy. I saved £35K for the company by removing inaccuracies from the payroll record and introduced operational improvements that reduced bookkeeping time by 40%.

I’m excited about the opportunity to contribute my skills in financial management and planning to the Economy, Investment & Public Health team as your newest junior staff member. I’d love to meet for an interview and discuss the role and how I can support your team moving forward. You can reach me at [email protected] or 07923 283 239.

Jonathan Hopper

4. Nursing job application letter example

If you’re applying for a nursing position that asks you to submit a CV, you’ll need to send in a nursing cover letter , too.

This cover letter for a nursing job application demonstrates how you should focus on outlining what you can do for the employer rather than what the job will do for you:

Nursing Job Application Letter Sample (Text Version)

18 April 2023

Emma Copland Scottish National Blood Transfusion Service 17 Calder Road Edinburgh EH14 4BE

Dear Ms Copland,

I’m writing to express my interest in the Staff Nurse position at the Scottish National Blood Transfusion Service (SNBTS), as advertised on NHS Scotland. As a registered nurse with over four years of experience providing comprehensive care for patients in GP surgeries and hospitals, I’m confident I can contribute to your team.

As a Nurse at Queen Mary Hospital NHS, I care for a diverse range of patients, delivering attentive support. I assessed patients by checking pulses, measuring blood pressure, taking temperatures, and recording height & weight. I also visited homebound patients, administering medicine, cleaning wounds, and generally assessing their medical condition.

I’m excited about the opportunity to contribute to the SNBTS. I’m eager to apply my patient care, advocacy, and collaboration skills to support the Service’s operations. I’m flexible and willing to work variable hours, including Sundays and late evenings.

Thank you for considering my application. My CV is attached for your further review, and should you wish, I’d be delighted to meet with you in person and discuss how I can help as an addition to your staff.

Harriet Mosely

5. IT job application letter example

If you’re applying for an IT job, your application letter should, at a minimum, include any qualifications or certifications the role requires.

But to win over the employer, you’ll need to show them what benefits these experiences will bring to their team if they hire you.

See how this IT job applicant highlights their relevant qualifications but also teases how they could use these skills to help the employer if hired as a member of their staff:

IT Job Application Letter Sample (Text Version)

4 June 2023

Andrew Higgens Matter Materials Technology Ivanhoe Midlands 9 Yew Street Wolverhampton WV3 0VA

Dear Mr Higgens,

I’m writing to you regarding the Computer Technician role that has recently become available within your department. Your colleague Ms Buchanan recommended that I apply for the position because of my experience in this field. Not only do I have a 2.1 from one of the UK’s leading Computer Science courses, but I also have over 5 years of practical experience.

Having worked as a Computer Support Specialist for 5 years at Ivanhoe Midlands, I’m ready to prove myself in a more challenging role. At Ivanhoe, I provided computer support to numerous departments and set up and maintained network systems. I also communicated with coworkers about security measures to prevent cyber-attacks. This job required me to apply my analytical skills, and I constantly monitored network systems for weak spots. I can research your network systems accordingly, test for points of cyber-attack, and take preventative action to prevent such incidents. I firmly believe these transferable skills are an excellent fit for your job opening, given the extensive focus on security and communication.

While studying for my BSc in Computer Science, I learnt how to read code and set up security systems. I also gained a CompTIA+ certificate, qualifying me to set up and maintain various security systems. If I’m given this opportunity, I can guarantee that your networks will be safer and more secure from cyber-attacks.

If you’d like to discuss my experience further, please contact me on 07123 456 789 whenever convenient.

Thank you for taking the time to read my job application letter.

John Wright

Other types of job application letters

Depending on your current situation or application, you might need to use a different format for your job application or write your cover letter differently.

Here are a few examples of job application letters that have different formats or end purposes:

6. Email cover letter

Here’s an example of an email application letter that doesn’t include the date or employer’s contact information:

Email Job Application Letter Sample (Text Version)

Dear Mr Higgins,

Please find my CV and application letter attached below, which detail my education and computer support experience.

Having worked as a Computer Support Specialist for 5 years at Ivanhoe Midlands, I’m ready to prove myself in a more challenging role. During my tenure at Ivanhoe, I communicated with coworkers on security measures to prevent cyber-attacks and provide computer support.

Given your company’s extensive focus on security and communication, I believe these transferable skills would be an excellent fit for your job opening.

Please contact me on 07123 456 789 if you wish to discuss the role further at whichever time suits you.

John Wright 07123 456 789 [email protected]

7. Speculative job application letter

A speculative job application letter is a covering letter you send out when you want to find out about possible job opportunities.

You write speculative job application letters differently from traditional covering letters, normally focusing on why the applicant wants to work for the employer rather than why they’re qualified for a specific job. Here’s how:

Speculative Job Application Letter Sample (Text Version)

20 June 2023

Parker Scott 20 Elmsgrove Street Bristol BS2 8KA

Dear Mx Scott,

I’m writing to express my interest in potential Campaign Manager positions at Reach!. As a forward-thinking public relations specialist with 3 years of experience working with various consumer-facing brands and services, I can make significant contributions to your agency.

My recent experience bridges strategy development, client communications, and creative copywriting. As a Public Relations Officer at Loud.ly, I work closely with the account team to develop and execute PR strategies, ensuring client reports and media pitches follow company guidelines and style guides. My efforts have helped Loud.ly establish relationships with two key industry leaders, increasing reach by 15%.

At this point in my career, I’m looking to work for a digitally-oriented agency with industry experience and strategic ingenuity to help me grow as a PR professional. In following Reach! over the past couple of years, I’ve always been impressed by your innovative approaches to client problems and the way you leverage creative copywriting and user sentiment to set client audiences abuzz — I’m thinking of the Groundhog campaign for MeetCute.

Naturally, I’d be thrilled to meet with you in person and discuss the contributions I can make towards Reach! in more detail. You can reach me by phone (07123 933 023) or email (Ida Smith).

Thank you for considering my application. I look forward to discussing how I can contribute to your team.

8. Follow-up letter for a job application

Perhaps the employer is experiencing delays. Perhaps they just have a lot of CVs to read through. Either way, you haven’t heard back from them for a couple of weeks.

It’s time to send a follow-up letter .

Follow-up letters politely remind the employer about your job application and reaffirm your interest in working for them. If you want to make more of an impact, you can also highlight a relevant skill or achievement that qualifies you for the role.

Using the same cover letter template  you used for your original job application will make you appear more professional and demonstrate your attention to detail.

Follow-Up Letter for a Job Application Letter Sample (Text Version)

30 April 2023

George Astley Spoonful Media Holborn Plaza Sheffield S1 4BT 01142 230 494

Dear Mr Astley,

Hoping this message finds you well. I’m writing to follow up on my application for the Digital Marketing Specialist position that I submitted on 18 April. I’m very excited about this role and believe my unique experience has equipped me with the skills to excel handling the responsibilities of this position.

For example, I notice that you’ve been building brand presence on YouTube to reach younger audience members. In addition to the text-based SEO skills I outlined in my previous email, I also have significant experience optimising video content for YouTube. Over the past 6 months, YouTube strategies I developed for my current employers increased their Impressions CTR by 60% and Cards CTR by around 50%, demonstrating my ability to drive brand visibility and engagement.

I understand that you may be in the process of reviewing applications, but I believe that given my highly relevant skill set, I would be a valuable addition to your team. I’d love the opportunity to discuss how I can support your brand’s content strategy and hope we can meet in person soon to do so.

Thank you again for considering my application.

Best regards,

Jacqueline Buttermere

9. Sample withdrawal letter for a job application

If you’ve accepted another job offer or decided to take your job search in another direction, you might find yourself writing a withdrawal letter to inform an employer that you don’t wish to work for them anymore.

While it might be easier just to stop communicating with an employer after you decide to cancel your application, writing a courteous withdrawal letter has notable advantages:

• You can keep a line of communication open with the employer
• The employer might contact you first about new opportunities

When writing a withdrawal letter, be polite, apologetic, and give a reason for your decision to withdraw your application. Here’s an example withdrawal letter, written for email:

Withdrawal Letter for a Job Application (Text Version)

Dear Mr Miotti,

I’m writing to inform you I’m withdrawing my application for the Customer Service Representative position, which I submitted on 2 May.

While I was genuinely excited about joining your MENA Customer Support team, I’ve accepted a different opportunity that aligns more closely with my immediate career goals.

Thank you for the time and consideration you’ve given my application. Elswood Services seems to have an enviable company culture. Your overall approach to customer support and sales certainly would make you one of the first employers I’d reach out to if I wanted to make a career change.

I hope we can keep this line of communication open. If any future opportunities with your company align with my career path, I’ll be in touch.

In the meantime, I wish you all the best in finding the right candidate for your current vacancy.

Julian Norwich

07123 456 789 [email protected]

Job Application Letter Template

Below is a template you can copy and paste into your word processor and personalise to suit the specific job you’re applying for.

If you’re not sure how to edit the template, read through this guide on what to include in a cover letter.

1. Application letter header : Open your application letter with your name in a large, bold font at the top of the page. Add your email, phone number, and other contact details under your name within the header.

2. Date : Write the date you’re writing the letter underneath your header (right-aligned) — for example, ‘14 October 2021’ or ‘14/10/2021’.

3. Employer’s name and contact details : If you know the employer’s name, state it in this section, including the company’s name and address. If you don’t have a name, use the name of the department you’re applying for or a job title like ‘Accounting Manager’.

4. Salutation : When addressing your job application letter , use ‘Dear Mr’, ‘Dear Mrs’, ‘Dear Mx’, or the name of the department or company you’re applying for. Add the recipient’s surname to the salutation to personalise your application letter. Try to avoid using ‘Dear Sir/Madam’ or ‘ To Whom It May Concern ’ as they’re considered cliches.

5. Opening paragraph : Start your application letter by stating how you became aware of the job opening introducing your professional work history, and explaining directly why you feel you would be an ideal fit for the role.

6. Body paragraphs : In 1–2 paragraphs, expand on what you’ve built on in the first paragraph by emphasising your experience and key CV skills and relating them directly to the needs of the job.

7. Closing paragraph : Show gratitude to the employer for taking the time to read your application letter. Next, invite them to contact you through a call to action (CTA) by mentioning how grateful you’d be to receive an interview and include a phone number and email address for employers to reach you.

8. Professional sign-off : Use ‘Yours sincerely’ to close your letter if you used the recipient’s name in the salutation. If you went with the department name, use ‘Yours faithfully.’ Type or sign your name to end your job application letter . A hand-written signature is optional but looks professional and conveys how much effort you’ve put into your job application letter.

If you sign your name, leave three lines to write the signature after printing your letter. If you’re emailing your job application letter, skip a line and write your name and contact details.

How to write a job application letter (3 tips)

Below are three ways to enhance your application letter:

1. Use correct formatting

To use proper job application letter formatting , set your font size to between 10.5 points and 12 points. Smaller font sizes than 10.5 points are difficult to read, while font sizes larger than 12 points appear unprofessional.

Keep your page margins between 1.25 cm and 2.5 cm. Use a good cover letter font like Times New Roman or Arial for your application letter so employers can easily read your application letter.

Always use the same font for your CV and cover letter as this shows attention to detail. An easy way to ensure your application documents match is to use an online CV creator that also offers a cover letter builder .

Also, save your job application letter as either a .docx or PDF file or according to the job description.

2. Write to enhance (not parrot) your CV

Your job application letter accompanies your CV, so there’s no need to repeat information across both documents.

Instead, treat your CV as a factual overview of your abilities and accomplishments. List what you can do and what you have done.

Then use your job application letter to explain how your experience is relevant to the job. Specify how you can help the employer by bringing your skill set to their team.

Remember to write in a personable tone. Your job application letter is often your one chance to show the employer your personality before they decide whether to interview you. Writing in an appropriate voice will make your application more engaging and memorable.

3. Tailor your application letter to the job advert

With each new job application, adjust your application letter’s content depending on the job.

Companies use applicant tracking systems (ATS) to find ideal candidates, so ensure your letter gets past the ATS by using the exact keywords you see from the job advert.

Customised descriptions of your skill sets and work history also show employers you’ve put effort into your application letter and understand what qualifications they’re looking for.

Seb Morgan is a Career Counsellor for CV Genius, where he helps job seekers and professionals get more out of their careers. With over 7 years of experience in business and lifestyle journalism, he's written for a stack of careers-focused publications, including Oxbridge Home Learning, Study International, theHRDirector, and Employee Benefit News, and his expertise includes skill development, interview preparation, and CV and cover letter writing. West Midlands born and raised, Seb has since lived, worked, and studied in 4 countries across 2 continents. He speaks 4 languages and has survived job interviews in 3 of them. He currently also freelances as a travel and culture writer. Reach him at [sebastian] @ [cvgenius.com] or via LinkedIn.

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

Job Application Letter

Job application letter maker.

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

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Job Application Letter for Company

Job Application Letter for Teacher

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Formal Job Application Letter Template

• Google Docs

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Good Application Letter Example

Application Letter / Cover Letter Example

Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

• A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
• A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
• A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

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Job Application Letter / Cover Letter Template Example

Simple Job Application Letter Example

Basic Job Application Letter Example

How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

• Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
• Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
• Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
• Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

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Job Application Letter – Example

Example of a Cover / Application Letter

How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

• Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
• Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
• Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
• Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
• Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

Standard Cover Letter / Application Letter Format Example

Example of a Cover Letter for Work Application

Cover Letter for Work Application Example

Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

• The date when you have written and submitted the job application letter
• The name of the person to whom the job application letter is for and his or her connection to the company
• The business name and other information of the company where you are applying
• A salutation
• The job position that you are applying for
• The statement that you are a great fit for the work position
• The reason why you would like to be hired for the work post by the employer
• The relation of your professional work experiences and deliverable to your desired work position
• The supporting details that can further strengthen your qualifications
• The relevance of your professional expertise to the goals and objective of the business
• A conclusion that should appeal to the employer
• A simple statement that you will be more than willing to progress to the next phases of the hiring process
• A statement that you will be waiting for the response of the employer regarding the matter
• A message of appreciation for the employer’s effort and time to review your application
• Your contact information where the employer may reach you in the future
• A closing remark and your signature

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Job Application Letter for Applicants With a Gap in Career History Example

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Cover Letter / Application Letter Template Example

Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

• Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
• Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
• Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
• Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

Guide and Example of Job Application Letter / Cover Letter

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Cover Letter / Application Letter – Warning w/ Example

Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

• Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
• Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
• Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
• Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
• Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
• Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
• Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
• Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
• Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

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Generate a job application letter for a college student applying for a tutor position

Write a job application letter for a recent graduate seeking a teaching assistant role in a middle school.

How to write an application letter (with example)

Are you ready for a new challenge and a fresh start in your career? An eye-catching application letter is essential when you’re applying for new jobs, if you want to make a great first impression on potential employers.

There’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy to read way. In this guide, we show you how to write an application letter that highlights your strengths and qualifications relevant to the position. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter will help increase your chances of success. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, State Postcode]

Dear [hiring manager’s name],

 [Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and POS. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest arcade company in Australia by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting relevant skills and achievements can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: To the Hiring Manager or To whom it may concern .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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Employment Verification Letter [10+ Samples & Templates]

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Struggling to request or write an employment verification letter?

Whether for a loan request, an application for a visa, or even a new job opportunity, some situations might ask for this sort of document as part of the process.

This article is going to guide you through the most common situations — no matter if you are the one asking or the one writing one!

We'll be covering:

What Is An Employment Verification Letter?

How To Request An Employment Verification Letter (With Samples)

How To Write An Employment Verification Letter

Let's get started!

An employment verification letter, or job verification letter, is a document that confirms an employee's or job seeker's employment status. The document can be used to confirm:

• Employment dates
• Salary information
• Specific capacities
• And other details

This document is often used in one of the following cases below:

• Application for a home mortgage or an auto loan
• Application for renting household
• Request for a loan payment reduction or deferral
• Application for an H1B visa
• Starting a new opportunity with another company

If you are an employee requesting a verification letter or an HR professional handling an employee's request, this article is for you! We'll be walking through the process for each case and showing you how to request a job verification letter and how to write one, too. 

Let's start with…

How To Request An Employment Verification Letter

If you need to request a job verification letter, the very first thing you need to do is find out the person or department in charge of handling employment document requests.

In most cases, these requests may be handled by Human Resources (HR). However, if your company doesn't have an HR department, you might want to ask your employer, direct supervisor, or even payroll manager.

Some companies have different procedures for requesting an employment verification letter — like filling in a form or going to a specific person for your request.

In most cases, though, you'll probably have to send out an email to the person responsible.

If that's the case, then after you've identified the person handling your request, it will be time to get to…

Writing Your Employment Verification Letter Request Via E-mail

No matter the purpose of the document you are requesting, your request email should contain the following sections:

• An introduction explaining the nature of your request (e.g. mortgage)
• The information the company needs to verify (e.g. employment dates)
• The contact channels the company needs to send the letter (e.g. e-mail)
• The desired deadline the company should meet
• And a final note thanking the company for their time!

By the end, your request should look something like this:

Now, let's see how that would wrap up in some specific examples!

When Applying For Mortgage

If you're applying for a mortgage and you are asked to fill out a job verification letter, here's how you could craft your e-mail request:

Dear Denis Watson, I hope this message finds you well. I am currently in the process of applying for a mortgage with SecureHome Mortgage Company, and they require an employment verification letter as part of the application process. Could you please provide a verification letter that includes the following information: Confirmation of my employment status (full-time). My job title and a brief description of my job duties. My start date with the company. My current salary and any additional compensation (bonuses, commissions, etc.). SecureHome Mortgage Company has requested that the verification letter be sent via email to their Mortgage Processing Department at [email protected] . They have requested that this information be provided by August 15, 2024, to ensure timely processing of my mortgage application. Thank you very much for your assistance and cooperation. If you have any questions or need further information, please feel free to contact me at (555) 123-4567 or mquinn @gmail.com . Sincerely, Marina Quinn

When Applying For Rent

When applying for rent, your job verification letter can be similar to when applying for a mortgage. Here's how you could craft your e-mail request:

Dear Chad Frederick, I hope this email finds you well. I am currently in the process of applying to rent a house, and the property management company, SafeNest Rentals, requires an employment verification letter as part of their application process. Could you please provide a verification letter that includes the following information: Confirmation of my employment status (full-time). My job title and a brief description of my job duties. My start date with the company. My current salary and any additional compensation (bonuses, commissions, etc.). A summary of my employment history with the company. SafeNest Rentals has requested that the verification letter be sent via email to their Rental Application Department at [email protected] . They have requested that this information be provided by August 15, 2024, to ensure timely processing of my rental application. Thank you very much for your assistance and cooperation. If you have any questions or need further information, please feel free to contact me at (555) 123-4567 or [email protected] . Best regards, Sallie Curtis

When Applying For Loan Payment Reduction

When applying for a loan payment reduction, this is how you can craft your email request:

Dear Linda Woodward, I hope this message finds you well. I am writing to request your assistance with an application for a loan payment reduction from PrimeBank. They require an employment verification letter to proceed with my request. Could you kindly provide a letter verifying the following details: My current employment status (full-time). My job title and a brief overview of my responsibilities. My start date with the company. My current salary along with any additional compensation (bonuses, commissions, etc.). PrimeBank has requested that the verification letter be sent via email to their Loan Assistance Department at [email protected] . They have asked for this information to be provided by August 15, 2024, to facilitate the timely processing of my application. Thank you very much for your time and assistance with this matter. If you need any additional information or have any questions, please feel free to contact me at (555) 123-4567 or [email protected] . Sincerely, Jaydon Bonilla

When Applying For Visa Or Immigration

When requesting an employment verification letter for a visa application, this is how you could craft your e-mail:

Dear Louis Winter, I hope this message finds you well. I am writing to request your assistance with my H1B visa application. As part of the application process, the immigration authorities require an employment verification letter. Could you kindly provide a letter verifying the following details: My current employment status (full-time). My job title and a brief overview of my responsibilities. My start date with the company. My current salary along with any additional compensation (bonuses, commissions, etc.). A summary of my employment history with the company. The immigration authorities have requested that the verification letter be sent via email to their office at [email protected] . They have asked for this information to be provided by August 15, 2024, to ensure timely processing of my H1B visa application. Thank you very much for your time and assistance with this matter. If you need any additional information or have any questions, please feel free to contact me at (555) 123-4567 or [email protected] . Sincerely, Allan Robertson

When Starting A New Job With Another Company

In this case, it could be a nice touch to reassure your former employer that you are grateful for the opportunity of working for them during the time you spent at the company. Here's an example of how you could craft your request:

Dear Leyla Elliott, I hope this message finds you well. I am excited to share that I have accepted a new position with BlueWave and will be starting on August 15th, 2024. I am looking forward to this new chapter and am grateful for the experiences and skills I gained while working at Stellar Wealth. As part of my onboarding process, my new employer requires verification of my previous employment. I kindly request that you verify the following information: Employment dates Job title Duties and responsibilities Please send the verification letter via email to [email protected] . They would appreciate receiving this information by August 5, 2024, to ensure a smooth transition. Thank you very much for your time and assistance. If you have any questions or need further information, please do not hesitate to contact me at (555) 123-4567. Best regards, Malika Lyons

These examples should have you covered for different situations!

Now, if you are on the other end of the situation and you're the one having to write an employment verification letter, the next section is for you!

If you were assigned the task of writing the letter, then these are the steps you'll want to take:

• Add your company's letterhead
• Add the current date
• Add the third-party name and address
• Add a personalized greeting
• Explain your relationship with the employee
• Provide context of the time they worked with you
• Verify the information requested
• Close with your contact information

Your letter might end up looking something like this:

Free Employment Verification Letter Samples & Templates

We took the most common situation where a job verification letter might be required and packed it up into a few examples.

Home Mortgage Or An Auto Loan

When writing a job verification letter, this is how you could craft one:

Tech Innovators Inc. 123 Tech Drive Cityville, State 12345 Phone: (555) 987-6543 Email: [email protected] August 5, 2024 Mortgage Department ABC Bank 123 Finance Street Cityville, State 12345 To the Mortgage Department at ABC Bank, I am writing to verify the employment of Robert Johnson at Tech Innovators Inc. As his direct supervisor, I have had the pleasure of working closely with Robert since March 1, 2018. Robert holds the position of Senior Software Developer and is a full-time employee. During his time with us, he has consistently demonstrated reliability and dedication in his role. Robert currently earns an annual salary of $85,000, which is paid on a monthly basis. This information is provided for the purpose of Robert's application for a home mortgage. If you have any questions or need further information, please do not hesitate to contact me at (555) 987-6543 or [email protected] . Sincerely, Emily Davis Director of Engineering Tech Innovators Inc. (555) 987-6543 [email protected]

Renting Household

When writing a job verification letter for renting, this is how you could craft one:

Greenfield Marketing Solutions 789 Market Street Cityville, State 12345 Phone: (555) 123-9876 Email: [email protected] August 5, 2024 Leasing Office Sunshine Apartments 456 Rental Lane Cityville, State 12345 To the Leasing Office at Sunshine Apartments, I am writing to confirm the employment of Sarah Brown at Greenfield Marketing Solutions. As her direct supervisor, I have had the opportunity to work with Sarah since May 10, 2019. Sarah is employed as a Marketing Specialist and has been a full-time member of our team. She has proven to be a reliable and responsible employee throughout her tenure. Sarah earns an annual salary of $60,000, paid on a bi-weekly basis. This verification is provided for Sarah's application to rent a household. Should you require any additional information, please feel free to contact me at (555) 123-9876 or [email protected] . Sincerely, Michael Anderson Marketing Manager Greenfield Marketing Solutions (555) 123-9876 [email protected]

Loan Payment Reduction

When writing a letter for a loan payment reduction, this is how you could craft it:

Data Insights LLC 456 Data Avenue Cityville, State 12345 Phone: (555) 246-1357 Email: [email protected] August 5, 2024 Loan Services Department Financial Relief Corp. 789 Assistance Road Cityville, State 12345 To the Loan Services Department at Financial Relief Corp., I am writing to verify the employment of Emily White at Data Insights LLC. As her direct supervisor, I have closely worked with Emily since July 1, 2021. Emily serves as a Data Analyst and is a full-time employee. She has been a dedicated and valuable member of our team. Currently, Emily earns an annual salary of $70,000, which is paid on a monthly basis. This information is provided to support Emily's request for a loan payment reduction or deferral due to unforeseen financial circumstances. If you need any further information, please do not hesitate to contact me at (555) 246-1357 or [email protected] . Sincerely, David Lee Head of Data Analytics Data Insights LLC (555) 246-1357 [email protected]

Visa Or Immigration

When crafting a letter of verification for a visa application, this is how you could craft one:

Synergy Global Corp. 789 Synergy Lane Cityville, State 12345 Phone: (555) 321-7654 Email: [email protected] August 5, 2024 U.S. Citizenship and Immigration Services [Address] To the U.S. Citizenship and Immigration Services, I am writing to confirm the employment of Rajesh Patel at Synergy Global Corp. As his direct supervisor, I have had the pleasure of working with Rajesh since September 20, 2017. Rajesh holds the position of Project Manager and is a full-time employee. He earns an annual salary of $95,000, paid on a bi-weekly basis. We are in full support of Rajesh Patel's H1B visa application as he is an essential part of our team, demonstrating exceptional skills and commitment in his role. If you require any additional information, please contact me at (555) 321-7654 or [email protected] . Sincerely, Karen Thompson Senior Vice President Synergy Global Corp. (555) 321-7654 [email protected]

New Employer

When writing a job verification letter for a new employer, be sure to properly address the person or department responsible and close your letter by wishing your employer well!

Bright Future Solutions 123 Innovation Road Cityville, State 12345 Phone: (555) 654-3210 Email: [email protected] August 5, 2024 HR Department NextGen Innovations 101 Future Drive Tech City, State 54321 To the HR Department at NextGen Innovations, I am writing to verify the employment of Linda Green at Bright Future Solutions. As her direct supervisor, I have had the privilege of working with Linda since January 5, 2016. Linda has served as a Product Manager and has been a full-time member of our team. She has consistently demonstrated professionalism and dedication in her role. Linda has decided to pursue a new opportunity and will be leaving our company. Her last working day will be August 31, 2024. She earns an annual salary of $80,000, paid on a monthly basis. We wish Linda all the best in her future endeavors. If you need any further information, please contact me at (555) 654-3210 or [email protected] . Sincerely, Paul Martinez Chief Operating Officer Bright Future Solutions (555) 654-3210 [email protected]

Final Notes

• Writing A Job Reference Letter [4+ Samples & Downloadable Template]
• How To Write A Character Reference Letter For Someone 
• How To Write A Great Resignation Letter [10+ Samples & Templates]

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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