graduate cover letter uk

• Graduate Cover Letter
• Career Advice

Graduate Cover Letter Template

If an employer requests a CV to apply for a vacancy you should always include a graduate cover letter. This is your opportunity to introduce yourself and explain your suitability for the role. You must take time over your cover letter and make sure they are immaculate. Spell checkers are not enough. Be sure to use the cover letter examples provided to give you the best chance of grabbing your dream job!

Writing a graduate cover letter

What is a cover letter? It's an accompanying document to your graduate CV and often they are an important method of communication. They can provide an informal and friendly view of personal events to people, or they can be formal documents offering factual information to people you have not met. This is your chance to tell them what skills you have and why you want to work specifically for that company. Unlike email, letters are tangible and layout is as important as content.

Graduate cover letters have a standard format and this is shown in the cover letter examples attached. If you are writing to a named person then it is 'Yours sincerely', if you write 'Dear Sir/Madam' the correct ending is 'Yours faithfully'.

A graduate cover letter should:

• Introduce them to your personality and your commitment to them
• Give compelling examples of your suitability to the company as well as the role
• Make references to key requirements they look for
• Suggest there is even more to learn about you over a call or in person
• Make the employer want to talk to you
• Demonstrate your written communication skills

Some golden rules

Never put anything in your cover letter that cannot be backed by your graduate CV or application form. The human resources staff will look for discrepancies and for any mistakes that show a lack of attention to detail. Also anything you write can be brought up during graduate interviews , so make sure you can back up what you write with good examples. Don’t forget it is actually a criminal offence to lie on your cover letter for a CV, so always be honest but convincing about what you know or the skills you have.

There are some conventions about letters of application. Generally letters sent with CVs or graduate job applications should:

• be addressed to a named person;
• state why you are writing, what you are applying for and what you are currently doing;
• flag up the most important/relevant thing you want the employer to know about you;
• use eye catching key words that the employer is likely to be looking for. You can work it out by thinking about the job spec and by doing your research;
• refer the reader to your CV or job application form;
• show that you know something about the company;
• make a connection between your skills and abilities, and company needs or wants;
• identify the career you are seeking;
• be reasonably brief.

Remember if the covering letter for a job application is poor, the employer may not bother to read your CV.  This also applies to application forms as well so remember this keeps you in the race for the job, it is essential to not stumble at the first hurdle.

Attached are two examples of cover letters of a job application. Both are acceptable. Use these examples only as a guideline; your covering letter should show your originality and if you are serious about working for a particular company it should not be difficult to adapt these examples. Our cover letter guide is to help you start writing your own letter, so yours should be bespoke to the company. You're telling them you want to work for them specifically and anything generic will only decrease your chances. Remember, you will have to justify what you say and why you said it at a job interview.

Format of a graduate cover letter:

Personal statement.

The personal statement can be used as a heading to a CV or as an additional statement on an application form.

The personal statement is not solely for telling the employer what a great person you are, it is about telling the employer what you hope to achieve in the future, that you will fit into their structure and you have transferable skills which will be useful for them. This is your chance to show what you have found out about the company and why you want to work for them. Even more important is to show why you would be a good asset for the team.  For example:

"My career objective is to enter research in the ... industry. I have demonstrated strong research skills during university project work and much of my experience has been within a team environment. I am able to take responsibility for my own work as well as being able to demonstrate leadership when required. Meeting deadlines has been a consistent part of my academic and working life and I have learned how to communicate with people in situations which require tact. My academic skills have given me the ability to communicate effectively on paper as well as through presentations."  

Personal profile

The personal profile reflects the type of person you are. It offers the employer a taste of your character and your goals, and many CVs use a skills profile. Show why you think this role is perfect for you. For example:

"I am an outgoing person who can talk to people at all levels and have been complimented on my ability to listen to other people. I can take responsibility for my own work and my own goals, but I also enjoy working with other people to reach a common goal. Reflection is an important part of my personality and this has led me to develop a strong feeling for detail without losing sight of the whole picture. ... holds strong fascination for me and my objective is to work in research within this field."

"My academic and work experience has taught me to work well with other people and to take responsibility for my own work. I have an outgoing personality and am keenly interested in good health through exercise and diet. One of my most important assets is my ability to listen to people."

Skills profile

Skills profile identifies your competence in a variety of skills and these can be shown through bullet points or by a short sentence linked to specific skills. Keep this concise, but include everything relating to the job spec. They will want to see as many directly relatable skills to the job as possible. For example:

"During my academic study and work experience I have developed skills such as:

• problem solving
• time management (etc)"

Or you might support them with a short sentence, for example:

"Problem solving

My university project work has demanded that I undertake investigation into a specific topic and analyse the information before putting recommendations forward in a presentation."

"Time management

During my time at university I have undertaken full-time study, part-time paid work and enjoyed my sport with the basketball team. I have prioritised each of these activities successfully."

The best skills to write about are the ones that have achieved something positive. Any examples you have that a skill you applied to hit a target or anything positive will stand out on a cover letter. The main thing is that it must be concise. Let them see why they should want meet you, so make it personal and tailored towards their business. Whatever style you adopt remember what you say in your profile is open for questioning at an interview.

Email cover letters

When submitting a cover letter for a job applications there are a few things that you must remember to check. Firstly check that your cover letter and CV, for that matter, is attached. Be careful and check the formatting of the email and cover letter. Ensuring the font is the same all the way through. Try to keep the font consistent throughout your CV, cover letter and email. This will just look more professional. Make sure your read the job specification when applying; they may want something specific in the email subject.

The final advice

• make your graduate cover letter tailored to the company.
• make it concise.
• make it persuasive and eye catching.
• proof read. Read it once, then read it again and then read it again. If possible get someone else to read it for you to catch every little typo or grammatical error.
• use an appropriate format; it must look professional i.e. for business purposes.
• make it generic.
• waffle! Think about what is relevant to the company and particularly the actual position/role.
• make it more than one side of A4.
• leave errors that will make it easy for the company to reject your application.
• forget to put the address of the company at the top of the cover letter and to sign it with you name. It is a formal letter so it must be in the correct format.

Opt for a creative approach

It is diffiuclt to make your application stand out from the crowd. However, in some instances you could opt for a creative approach! Take this example bellow of an applicant using a spotify playlist to apply! This may not be appropiate to use in some applications however it is some food for thought.

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Cover letter examples

This cover letter example features Dexter, a graduate seeking to kickstart career in marketing. He has strategically opted for the modern Erasmus template to showcase his relevant skills and qualifications.

"I'm reaching out to express my keen interest in the entry-level Digital Marketing position at Brightwave, as advertised on Reed. Recently graduating with a Bachelor of Science in Marketing from Bristol University, I am eager to apply my strategic and creativity skills to assist your team in reaching your marketing targets."

Table of contents

How to Write a Graduate Cover Letter (Examples)

Whether you’re a recent graduate or embarking on your career, creating a good cover letter is crucial to making a positive impression on potential employers. Unlike seasoned professionals, young professionals often struggle with showcasing their academic achievements and internships into professional credentials that resonate with hiring managers.

This step-by-step guide outlines the essential steps to create an effective cover letter. It includes practical examples and tips tailored to different fields of study.

In this article, we cover:

Examples of graduate cover letters.

What to include in a graduate cover letter.

Tips for landing entry-level jobs even with no experience

Explore our diverse range of cover letter templates to help you speed up your job search.

Customise this graduate cover letter example

Graduate cover letter example.

Download this graduate cover letter for free in PDF

This graduate cover letter example features Dexter, a graduate seeking to kickstart his career in digital marketing. He has opted for the modern Erasmus template to showcase his relevant experience and qualifications. He strategically displays his strong skills in SEO, SEM, and content marketing, presenting himself as an all-around candidate with an impressive track record of driving campaigns, performing data analysis, and using creative thinking to solve problems.

Do you need a CV? Explore our matching graduate CV example to help you submit a complete application.

What to include in a graduate cover letter?

Like a good CV , a well-crafted cover letter should be concise yet impactful, providing insight into your qualifications, experiences, and enthusiasm for the role. Here's what to include:

Contact Information

Opening Paragraph

Body Paragraph(s)

Closing Paragraph

For more details, check out our related blog article on how structure cover letter .

1. How to start a graduate cover letter

Similar to a personal profile on a CV , your introduction is your opportunity to make a strong first impression. Start with an eye-catching opening statement that shows your enthusiasm for the role and briefly outlines your qualifications. Ensure to address your hiring manager by name or use 'Dear Hiring Manager' if the name is unknown.

Clearly state the job title and company name.

Provide a brief summary of your qualifications.

Mention any relevant work or internship experience.

Express your enthusiasm for the role and company.

Keep the introduction concise and positive.

Architect graduate cover letter example

I am keen to apply for the junior Architect position at Foster Partners, as advertised on Indeed. With a master’s degree in Architecture from the University of Bath and hands-on experience in sustainable design, I am eager to bring my expertise to your innovative projects.

Check out our architecture CV example and architect cover letter example for more valuable insights about the job requirements and ways to succeed.

Graduate assistantship cover letter example

I am writing to apply for the Graduate Assistantship role in the psychology faculty at the University of Oxford. With a master’s degree in Psychology and extensive research experience, I am enthusiastic about contributing to academic and research initiatives.

If you looking to get involved with education and/or research, check out our related teacher CV example and teaching assistant cover letter for more insights.

Accountant graduate cover letter example

I am excited to submit my application for the entry-level Accountant position at Deloitte. As a recent graduate holding a bachelor’s degree in Accounting and Finance from the University of Manchester, coupled with my internship experience at PwC, I am convinced in my skills to make a positive contribution to your esteemed team.

Explore our accountant CV and accounting cover letter to help you streamline your application.

To learn more about who to address a cover letter to, refer to our related blog article on how to start a cover letter .

2. How to write the body of a graduate cover letter 

The body gives a glimpse into your qualifications, experiences, and skills. Here's what to include to help you set yourself apart from others.

Highlight specific experiences and skills that match the job description.

Provide examples of projects or tasks you’ve worked on.

Use quantifiable achievements to demonstrate your impact.

Relate your experience to the company’s goals and ongoing projects.

Keep the content focused and relevant .

Engineering graduate cover letter example

As a Mechanical Engineering graduate from Imperial College London, I have a solid foundation in engineering principles, advanced mathematics, and project management. My final-year project, which involved creating an energy-efficient cooling system, was highly praised and was executed in the university’s research labs. My internship at Siemens equipped me with hands-on experience in using CAD software and managing large-scale projects, which I believe would be a great addition to Rolls-Royce’s innovative engineering solutions.

Refer to our engineering CV and engineering cover letter examples for more valuable tips.

Computer Science graduate cover letter example

With a Bachelor of Science in Computer Science from the University of Bristol, I have honed strong programming skills in languages such as Java, Python, and C++. During my internship at IBM, I worked on developing a machine learning model to improve customer service algorithms, leading to a 20% reduction in response time. I am particularly keen to bring my technical expertise and problem-solving abilities to the entry-level IT specialist position at Accenture, where I can bring data-driven solutions to your problems.

For more tips, see our computer science CV example.

Graduate finance with no experience cover letter example

As a recent finance graduate from the London School of Economics, I have gained a strong foundation in financial markets, investment strategies, and risk management. I have completed several finance projects, such as a comprehensive analysis of the impact of Brexit on UK stock markets. My part-time role as a treasurer for the university’s investment club provided me with practical experience in managing budgets and analysing financial data, which I am eager to apply at Goldman Sachs.

Refer to our finance CV and finance cover letter to learn more.

3. How to end a graduate cover letter

Close off with a strong closing statement that reiterates your interest in the role and expresses your eagerness to contribute to the company's success. Here's how to end effectively:

Reiterate your interest in the position and company.

Express gratitude for considering your application.

Invite further discussion or action , such as scheduling an interview.

Keep the close-off professional and courteous.

To learn more, refer to our related blog article on how to end a cover letter .

IT graduate body cover letter example

I appreciate your consideration of my application for the junior data analyst position at Rolls-Royce. I am eager to contribute to your team and am confident that my background makes me a strong candidate for this role. I look forward to discussing my qualifications during a job interview.

Explore our IT CV for more examples and tips.

Graduate nurse cover letter example

Thank you for reviewing my application. I look forward to the opportunity to discuss how my skills and enthusiasm align with your needs.

Refer to our nurse CV and nursery assistant cover letter examples to learn more.

How to write a graduate cover letter with no experience 

If you have little to no experience or have no idea how to start your job search, here's a quick solution. Switch the focus to your achievements, transferrable skills, side jobs, and volunteer work. Additionally, ensure to include strong action verbs at the beginning of each sentence when listing your duties and achievements.

Graduate software developer with no experience cover letter example

I am excited to apply for the entry-level Software Developer position at Microsoft. As a recent Computer Science graduate from the University of Bath, I have developed strong coding skills in Java, Python, and JavaScript. My final-year project involved developing a web application that received positive feedback for its innovative features and user-friendly design. Additionally, I volunteered to create an app for a local charity, which enhanced my problem-solving skills and ability to work under tight deadlines. I am eager to bring my enthusiasm and technical expertise to your team.

Take a look at our developer CV and developer cover letter example articles for more tips on how to get a job even with no experience.

Graduate data analyst with no experience cover letter example

During my studies, I completed a project analysing consumer behaviour patterns using Python and R, which resulted in actionable insights that were praised by my professors. Additionally, my proficiency in SQL and experience with data visualisation tools like Tableau have equipped me to handle large datasets and present findings clearly. Although I have limited formal work experience, my academic background and passion for data analysis make me a well-rounded candidate for this role.

Explore our data analyst CV and data analyst cover letter examples for more insights on how to present your IT skills.

CV tips for writing a graduate cover letter with no experience:

Prioritise your education section and place it on top of your CV detailing your highest level of education, relevant courses, and grades above 8.

Mention your transferrable skills , such as problem-solving, communication, and leadership that you gained through side jobs, part-time jobs, or volunteering.

Focus on internships, apprenticeships, traineeships, and extracurricular activities, showcasing how your additional background aligns with the job description.

Even if you lack experience, be sure to maintain a professional tone and concise language to convey your areas of expertise and qualifications in easy-to-read language.

Check out our related blog article on how to write a CV with no experience .

How to write a cover letter for a graduate scheme?

It's crucial to research the company and the specific graduate scheme. Highlight your relevant skills and experiences, explain your motivation for applying, and demonstrate how your career goals align with the company’s objectives.

What are graduation schemes?

They refer to structured training programmes offered by many large UK organisations. They provide recent graduates with exposure to various business aspects and professional skill development, often lasting one to three years with department rotations.

For more information about graduation schemes, refer to the National Career Service website.

Key takeaways

Ensure your cover letter is error-free to ensure clarity, increasing your chances of success.

Apply to multiple positions or send a cover letter, also referred to as a letter of interest, to increase your chances of landing a role.

Customise your cover letter for each job you apply for, highlighting your areas of expertise and

Seek advice from experienced professionals or friends to review and improve your cover letter.

Address your cover letter to a specific person and state your reasons for applying as early as possible.

Next steps?

Refer to our wide range of personalised CV templates and cover letter examples designed to suit your career goals. Alternatively, check out our extensive list of CV examples for additional inspiration. If you need further support, our CV Writing Service streamlines the process for you.

Additionally, take a look at one of our related blog articles to help you streamline your application:

How to track job applications

How to send a CV via email

Good questions to ask during a job interview.

Top skills employers look for

Do fresh graduates need a cover letter?

It is optional, but we highly recommend that job applicants include a cover letter. It allows you to elaborate on your CV, showcase your enthusiasm for the role, and explain why you are a good fit for the position.

For more tips, refer to our short cover letter article.

How long should a graduate cover letter be?

It should be brief and straightforward, generally no longer than one page. If you have an extensive track history or writing an academic CV , you could also opt for a two page CV.

For more information, check out our related blog article on how long should a cover letter be .

How to write a cover letter with no experience but willing to learn?

Focus on your transferable skills, academic achievements, and any relevant projects or internships. Highlight your willingness to learn and adapt, and explain how these attributes make you a strong candidate.

Check out our related blog article on how to enter the workforce after graduation to improve your job prospects.

How to say you graduated with honours in a cover letter?

Include your honours degree in the education section of your cover letter. For example, you could say ' I have graduated with a Master of Arts (Honours) in Mechanical Engineering at University of Manchester.'

See our step-by-step guide on how to list your education on a CV for more valuable advice.

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Graduate cover letter examples

As a recent graduate, you need to effectively showcase your degree and relevant skills on your CV and cover letter.

But when you’re just starting out in your career, it can be tough to know where to begin.

In the guide below, we’ll teach you how to create a clear, concise and professional application using our graduate cover letter examples and handy top tips.

CV templates 

Graduate cover letter example 1

Build your CV now 

Graduate cover letter example 2

Graduate cover letter example 3

These 3 Graduate cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Graduate cover letter

Here’s how to write your own winning Graduate cover letter

Write your cover letter in the body of an email/message

When writing your Graduate cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *Graduate position* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your Graduate cover letter

Here’s what kind of content you should include in your Graduate cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Graduate cover letter templates

Copy and paste these Graduate cover letter templates to get a head start on your own.

I hope you’re well.

I am excited to apply for the Graduate Structural Engineer position at Stainton Energy and I believe my strong academic background and onsite experience makes me a suitable candidate for this role.

Throughout my master’s degree at the University of Glasgow, I have engaged in large-scale installation projects, feasibility studies, and audits for civil and renewable energy construction companies. Notably, I contributed to a site audit that identified a significant submerged rock area, leading to critical modifications in project plans. Additionally, my Certified AutoCAD Professional status has enabled me to implement cost-effective materials and conduct comprehensive end-to-end component design. Throughout my academic journey, I excelled in modules encompassing Feasibility Study, Geotechnical Design, Renewable Energy Systems, and more. My final project, “A digital model of soil mechanics in an urban environment,” showcased my prowess in complex data analysis and computer modelling.

I am available for an interview at your earliest convenience and eager to discuss how my skills can contribute to the company’s success. Thank you for considering my application.

Kind regards,

Leila Marker ¦ 07777777777 ¦ [email protected]

Dear Frances,

I am excited to apply for the Graduate Research Chemist position at Helmer Laboratories as it perfectly aligns with my passion for analytical chemistry and expertise in organic synthesis.

As a detail-oriented Chemistry graduate currently pursuing my master’s in Analytical Chemistry, I possess technical proficiency in HPLC and GC-MS, enabling precise quality checks and chemical identification. My problem-solving skills and meticulous approach have streamlined workflows in a professional research laboratory and, during my internship at Lab Solutions Ltd, I contributed to significant cost savings through process optimisation and validation of an in-house HPLC method.

Throughout my academic journey, I excelled in modules covering Analytical Techniques, Advanced Organic Synthesis, and Chemical Analysis and Quality Control. My forthcoming thesis, ‘Analysis of Drug Metabolites in Urine using GC-MS,’ demonstrates my commitment to cutting-edge research.

I am confident that these collective skills make me and asses for your team and I am available for an interview at your earliest convenience to discuss them further.

Giles Stevens ¦ 07777777777 ¦ [email protected]

I am writing to apply for the Graduate Software Developer position at your esteemed organisation, as it presents an exciting opportunity to leverage my passion for programming and problem-solving.

As a Computer Science graduate, I possess a strong background in object-oriented design principles and technical solution development. My proficiency in Java, C++, and Python has allowed me to develop and deploy software updates for enterprise-level applications, ensuring seamless user experiences. During my undergraduate studies I excelled in modules covering Software Development, Data Structures and Algorithms, and Artificial Intelligence. During my summer internship at Sky Blue Solutions, I collaborated with multidisciplinary teams to deliver high-quality software products. I also successfully implemented a new update deployment process, improving efficiency by 14%, and contributing to the development of an e-commerce application, increasing user engagement by 23%.

I am excited about the opportunity to further discuss my qualifications and how my skills can contribute to your organisation’s success. I am available for an interview at your earliest convenience.

Mason Harley ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing a Graduate job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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Graduate cover letter example

Introduction of a graduate cover letter

Graduate cover letter body.

With little to no work experience, it can be challenging to write a graduate cover letter. How can you show a hiring manager that you have the right skills and experience when you’ve only just finished your education?

Think of your graduate cover letter as your career story. It’s an opportunity to reveal what inspired you to follow your chosen career path and why you’re so enthusiastic about the advertised role. 

So, how can you ensure your graduate cover letter gets you a foot in the door? By showcasing your strengths and potential with a twist of personality.

Graduate full text-only cover letter example 

Dear Ms. Long,

Having achieved a 2:1 Distinction BA Hons Accounting and Finance, with practical experience of working in a small accounts department, I am now seeking an opportunity to put my skills and passion for finance into practice.

I believe that financial reporting is an excellent way to begin my career because it will give me the opportunity to learn the business and to hone my presentation and forecasting skills.

The benefit of working in a small accounts department is that I got to do a little of everything, giving me practical experience to go along with my academic coursework. For my final project, I worked with a team to develop a five-year plan for an IT consultancy similar to yours. This experience taught me not only how to forecast, but how to problem solve and listen carefully to others' ideas.

In addition, I have worked in customer services roles for 3 years and in this time, I have developed my skills in working with a range of people. I have strong communication skills, as well as the ability to work well in a team. Although accounting and finance are not often thought of as people-based, it is my belief that interpersonal skills are important in any position in the work world.

I am extremely interested in IT IQ in part because I love the challenge of forecasting sales models and predicting how many worker hours will be necessary. Coupled with my strong academic achievements and excellent interpersonal skills, I feel I would be a great asset to your organisation. 

I would welcome the chance to discuss this role in more detail.

Simon Trenton

Sections of a graduate cover letter

The best way to approach your cover letter for a graduate job is to work out what format and structure you intend to use before you get started with the content. Here are the key sections you need to cover:

• Cover letter header . Select a professional and attractive design for your cover letter header and include your name, contact details, and main job title.
• Greeting . Personalise your greeting by addressing the hiring manager by their name, rather than using a generic ‘Dear Sir or Madam.’
• Introduction . Arguably the most important section on your graduate cover letter. If you lose interest here, it’s game over. Spark some interest with an engaging intro and express your strong interest in the graduate opportunity.
• Body . Conduct a deep dive into your relevant skills, experience, and accomplishments. Don’t worry about a lack of work experience. Academic studies, projects, part-time jobs, volunteer work, and extracurricular activities all count.
• Conclusion . Remind the hiring manager why you should be offered an interview and reinforce your strong interest in the job opening.
• Signature . End with a professional closing, including your full name.

Remember, every component of your cover letter works together to provide the narrative of your career story and explain your motivations and job aspirations.

While your university dissertation needs to be a long piece of writing, your graduate cover letter should be the complete opposite. Stick to a one-page cover letter that is concise, informative, and engaging to avoid the hiring manager zoning out.

Looking for some inspiration? Check out our library of UK graduate cover letter examples to find job-specific advice for your desired job or industry. Here’s a selection for review:

• Accountant cover letter
• Marketing cover letter
• Engineering cover letter
• Data analyst cover letter
• HR cover letter
• Communications cover letter
• IT cover letter
• Legal cover letter
• Newly qualified teacher cover letter
• Finance cover letter

If you’re looking for more general information and details that cover each section of a cover letter, read our article on how to write a cover letter .

Moving forward, it’s time to focus on the core message you want to send about your skills and abilities in your graduate cover letter introduction.

As you have little or no experience as a graduate , it’s critical to set yourself apart from other candidates with a great introduction. Why should the hiring manager take notice of my application? If you have zero work experience, you’ll need to focus on your qualifications and any relevant projects you have undertaken.

Dear Mr Long,

Holding a 2:1 honours degree in marketing from the University of Bristol and a passion for UX design, I’m excited to apply for the graduate role with Studio 53 Marketing. My final year project was focused on using AI-driven accessibility solutions to tailor user experiences. I would love to bring this expertise and more to contribute to Studio 53’s future success.  

To Whom It May Concern

I would like to apply for the graduate marketing opportunity with Studio 53 Marketing. I enclose my CV for review.

Generic introductions can be viewed as a little lazy. This approach isn’t likely to persuade the hiring manager to invest more time in reading the rest of your graduate cover letter and subsequently your CV or application form.

Highlighting an excellent grade in your degree, attendance at a reputable university, and referencing a standout project relevant to the job posting boosts your credibility. You're giving the hiring manager multiple reasons why they should read on and learn more about you.  

Adopt a clear structure when creating your graduate cover letter body to project your professionalism. Here’s the formula to follow: 

• Showcase your most impressive qualifications
• Demonstrate how you align with company values and culture
• Summarise key points in a compelling conclusion
• Include a call to action to encourage the recruiter to progress your application

First body paragraph

Give the hiring manager a clear vision of what you can achieve for them and what they should expect from you. Here’s how you can weave your qualifications into a compelling narrative:

• Spotlight your education . ​​Dig deeper into your university studies, including any research activities or project work relevant to the graduate job opportunity.
• Highlight transferable experience . If you have any relatable work experience via an internship, part-time job, volunteer work, or university, you should include this in the body of your graduate cover letter.
• Emphasise critical thinking and communication skills . Recall times when you’ve applied these in-demand soft skills . Perhaps you came up with fresh ideas to tackle a complex research project and achieved top grades in your final report and presentation.
• Technology and trend awareness . If it fits, dive into your knowledge of current and emerging technologies and trends in your chosen field. This demonstrates your commitment to staying at the cutting edge of your industry.
• Leadership and teamwork . Provide examples of great leadership and teamwork in action. The ability to lead and collaborate toward a shared goal are critical components of professional success.

Always be truthful in your cover letter and CV

Creating a cover letter and CV for a graduate job can seem like a challenge, but don’t be tempted to lie to get ahead. Trustworthiness is the foundation of positive working relationships. Making false claims can lead (at best) to embarrassment and a damaged reputation. Worst case scenario, you could lose your job and even face legal consequences (if the lie directly harms the company or its clients). 

Second body paragraph

Play up your interest in the graduate role by doing some research on the company and explaining why this position is attractive to you. 

Hiring managers understand that junior-level positions will be filled by fresh graduates, but they want to know that you have the desire and the basic skills to add value to the organisation.

ALDI offers award-winning graduate schemes and management training programs. Some key points that can be taken from their vision and values include:

• Voted the fifth best graduate employer in the UK by The Times Top 100
• Core values of consistency, simplicity, and responsibility
• Committed to people, customers, partners and the environment as outlined in their National Sustainability Principles
• Focused on providing high-quality products, at guaranteed low prices

Incorporate details from your research findings in your cover letter to show that you speak the company’s language. Perhaps you’re impressed by awards the company has won or specific values resonate with your personal and professional outlook. If so, let the employer know.

Call to action & conclusion

You’ve made your point, and now you need to remind the hiring manager why you should be offered an interview. 

Since you don’t have a lot of direct work experience, you should consider adding a personal sentence that explains why you chose your field or why you’re excited about the opportunity.

Then you can wrap up your graduate cover letter by leaving the reader with a taste for who you are and why they should take you forward to an interview.

Make sure you clearly request an interview, without sounding presumptuous of course. Then sign off with a professional closing, such as ‘Sincerely,’ and your name. 

Key takeaways

A well-crafted cover letter is an essential component of a graduate’s application since it can help you stand out from other candidates with similar educational backgrounds.

Don’t let a lack of work experience negatively impact your confidence. Showcase relevant skills, experiences, and achievements in your graduate cover letter, from your introduction through to your conclusion.

Kickstart your job search with our cover letter builder and CV maker . This includes access to 18 career-boosting tools, you can use to search for jobs, track your progress, prepare for interviews and negotiate salaries with confidence.

Free professionally designed templates

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How to write a graduate cover letter

Your graduate cover letter is an important part of your application process and demonstrates to both the employer and recruiter how much effort you have put into researching the business, your passion and reasons to why you want to be successful for the position. The correct format, salutation, dates and length all make a difference to the reader. Don’t forget to check for spelling mistakes too!

Take a look at our example and discover how to write a cover letter that gets you an interview. 

Address & Dates

You want to start by having your own address displayed on the right hand side of your cover letter. Your future employers address details should be displayed on the left hand side about 2 lines down. Adding in the name of the hiring manager/person in charge of applicants should be displayed before the address (see above example). Don’t forget to add the date too!

Who is the cover letter to be addressed to? Is this the hiring manager, CEO or PA? Try and get the name of the person as this presents better and is more personal than “Dear Sir/Madam”. It also makes the cover letter appear more tailored and not general.

Structure out your cover letter well so it is easy for the employer to read. Start by mentioning your interest for applying for the position and where you saw it advertised or how you came about to be informed about the role. This should be a short summary so 4 -5 sentences is great.

Then move on to discuss your current situation and previous roles. Are you a recent graduate or are you in your final year still studying? Talk about previous work experience and highlight the ones which are more relevant to this role. 

As you progress further, expand on your company knowledge. Do they have particular ethos that resonate well with you. If so, list them. How can you make a difference to the company? What can you bring to the table? This is your chance to list all the reasons to separate yourself from other applicants.

As you approach the end of your cover letter you can end on a note of “I look forward to hearing from you soon” or similar. If you addressed the cover letter to an individual you would also include “Yours sincerely”. If you were unable to get a contact name then it would be “Yours faithfully”. Finally, add in a signature before you put your name at the end. You can do this online using simple tools such as Adobe.

Your cover letter should be 1 page. Remember the employer should be able to see your expanded information such as work experience and academic background in your actual CV. They will also know more about you if you have recorded your video vitae t o support your application. Finally you can choose to send the format to your future employer by Word or PDF. PDF does look more professional and if you need a free easy tool to convert your document, I love PDF is great. Use this as a guide. Ultimately, each sector varies and the presentation of your CV will do the same. 

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Cover letter by a Masters graduate

This graduate cover letter example demonstrates how to sell your Masters qualification to employers. Discover how to showcase the skills and experience you gained during your course

Employers don't always distinguish between a Masters and Bachelors degree when recruiting. They may value the additional maturity, but it's up to you to explain in your cover letter what skills and knowledge you have gained through this higher qualification and how this experience makes you the better candidate for the job.

Present yourself in terms of the extra abilities you have and how this relates to your career goals. A Masters also needs to be complemented by relevant work experience, so make sure you mention any details of this.

Please be aware that this is an example. Use this graduate cover letter template to help generate ideas and structure your own document but avoid copying and pasting. Your cover letter needs to be original and tailored to the job you're applying for.

Misha Kuna 64 Main Street Yourtown YT19 1XP [email protected] 07799123123

Jerry Kunzwa Head of HR Consulting plc 5th Floor, The Tower City Street Citytown CT45 8QX

5th May 2023

Dear Mr Kunzwa

Re: Trainee management consultant post

I am writing to apply for the post advertised on the Prospects.ac.uk website. I am enclosing my CV.

While organising events during my undergraduate history degree, I became fascinated by the business side and quickly became aware of the factors which make an event successful, profitable and sustainable. I decided to develop my growing commercial awareness by studying for a Masters in Business Information and Systems. Alongside my studies, I continue to be involved in the business world as a shift leader in the hospitality sector.

I would now like to bring my humanities and business training to your management consultancy. I have experience of:

• Organising popular events which attracted record attendances and were rated in the university's top ten events for 2021-2022.
• Managing a budget and creating a profit.
• Time management from combining study, employment and event management to achieve a First for my degree.
• Working in a team on clearly defined, time-limited projects.
• Customer awareness as a bar assistant.
• Team leadership as a bar shift leader.
• Analysing data from a range of sources.
• Writing reports and presenting to an audience.

I am particularly interested in the projects which Consulting plc has undertaken in the charity, arts and entertainment sectors.

I look forward to hearing from you.

Yours sincerely

(Sign your name here)

Find out more

• Get more information on cover letters .
• Learn more about the 5 things to avoid when writing a cover letter .
• Discover what your options are after graduation in your Masters, what next?

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Cover Letters

A cover letter is a document you send to an employer alongside your application. It helps to introduce you and outlines your interest in the role.

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On this page

Your CV should always be accompanied by a cover letter. This is unless the employer tells you otherwise.

It is a key part of your application. Your letter should:

• explain your motivation for applying
• show your suitability for the vacancy
• highlight the most important parts of your CV

Your letter should only be one side of A4 and you should use the same font style and size used in your CV.

We also run regular workshops on writing cover letters during the academic year.

What to write in your cover letter

We'd suggest the following structure for your cover letter.

The order for the second (why you) and third paragraph (why them) is flexible. You can swap these around if you prefer.

• Write to the correct person. It's important to get their name and job title right. If a name is not given, try to find out who you should address your letter to. You can do this by contacting the organisation or checking the website.
• If you are making a speculative application you should contact the organisation to ask for a key contact who can help with recruitment .
• Address your letter correctly. Use their title and last name only. If you're unsure about their gender, marital status, or preferred pronoun, you can use their full name. If you can't find out the name of the person, use a generic term such as ‘Dear Hiring Manager’ or ‘Dear Recruitment Team’.

First paragraph: Introduction

• Briefly explain what you are doing now and why you are writing. If the job or placement was advertised, include where you saw the advert.
• A strong, confident and positive opening statement makes a good first impression. For example: 'I believe I have the relevant skills, knowledge and experience to make a difference in this role and in your organisation.'
• If you are applying speculatively, be as specific as you can about what you are looking for. Consider giving the employer a range of options. If there are no vacancies available, you could get involved another way. This could be work experience, shadowing or even the chance to meet and ask questions.

Second paragraph: Why you? Summarise what you have to offer

• Summarise the most relevant skills from your CV. What can you bring that makes you attractive to the employer?
• Keep your summary concise, with specific examples from your experiences. Try to avoid highlighting generic skills and qualities in isolation. Instead, focus on how you developed your skills. For example, 'I am a reliable and trustworthy person with good communication skills' doesn't show how you developed your skills.
• If you’re not applying for a specific advertised post, you may not have a job description to help you. You’ll need to work out which skills are required. To help with this, look at the job profiles on the Prospects website.
• Convey your enthusiasm for the job and what you can bring to the company, rather than talking about yourself in a general way.
• Give reasons why the organisation should consider you. What have you got to offer them? Talk about any relevant experience, knowledge and skills and how you could contribute. Your examples could come from a variety of places. Your degree, internships, part-time jobs, volunteering or extra-curricular experience are all valuable.
• Try not to repeat phrases from your CV. Make sure that your CV clearly provides evidence for statements that you make in your letter.

You can split this paragraph into two, depending on how much you have written.

Third paragraph: Why them and why this role? Target the employer

• Each letter should be tailored to the organisation and role. Recruiters will not be impressed with a generic covering letter. This is especially important if you are applying speculatively. Find out as much as possible about the field of work, the company and the type of role you are interested in.
• Explain why you want to work for this organisation. This could be their ethos, training or product/services. Mention any contact you have had with the company.
• Show that you have researched the company and know what they do but don't just repeat what is on their website.

Optional paragraphs: Other relevant information

It may be relevant to include other information in your covering letter. This could be explaining the circumstances of disappointing academic grades. Come and talk to us if you have concerns about explaining these or other issues in your letter. To do this, b ook a CV appointmen t via MyCareer.

For advice on asking for adjustments from an employer, see these websites:

• asking for reasonable adjustments
• British Dyslexia Association: applying for jobs and promotions. This includes examples of reasonable adjustments employers could make during the application process.
• example of disclosing a disability in a cover letter
• Finish your letter in a polite and friendly way, saying when you would be available for interview. End on a positive note. 'Thank you for taking the time to consider my application. I look forward to hearing from you' is a good example.
• To end your letter, write ' Yours sincerely ' if you know the name of the person you're writing to. It is ' Yours faithfully ' if you don't know the name, followed by your signature.

Example cover letters

See our example cover letters to help you think about structure and content. They can also give you ideas on how to demonstrate your skills. Compare your own draft and see if there’s anything you need to add or improve.

Cover letters for graduate and part-time jobs

• Graduate job cover letter example  (PDF: 72KB)
• Part time job cover letter example  (PDF: 118KB)
• Speculative graduate job cover letter example  (PDF: 120KB)

Advice about writing effective cover letters, with examples 

Find further advice about writing cover letters on these websites:

• Cover letter essentials for graduate vacancies
• How to write a cover letter - this includes advice and example cover letter endings
• Example cover letter for an internship .
• Cover letters - there are tips and example cover letters, including speculative cover letters. There is also a cover letter showcasing how to disclose a disability
• Academic cover letter template - this is a teaching-focused lectureship post.

CVs and Cover Letters workbook

For more advice on writing CVs and cover letters, see our  CV and covering letter workbook for students  (PDF: 384kb).

Speculative applications

Not all jobs are advertised. You can reach out to companies directly to ask about opportunities. This is called a speculative application. A good starting point is to contact small to medium sized companies. Larger organisations tend to have more established routes for work experience.  

When writing speculative applications,  be as specific as you can about what you are looking for. Consider giving the employer a range of options. If there are no vacancies available in the company, you could get involved another way. This could be work experience, shadowing or even the chance to meet and ask questions. 

See a speculative cover letter example and tips on how to write a speculative cover letter: 

Speculative graduate job cover letter example

Making speculative applications for graduate jobs  

How to write a speculative application for an internship

How to follow up a speculative application

Follow up a speculative application with a polite phone call or email a week later. This shows you're proactive and motivated.

Reiterate your interest in working for the organisation and the reasons why you're a suitable candidate. Keep your call or email brief and thank the hiring manager for considering your application.

Additional tips

For more advice on writing an effective cover letter, see the following websites:

Get Feedback

Our online AI-generated checker, CareerSet gives you instant feedback 24/7.

CareerSet scores your cover letter on key skills that recruiters look for. It focuses on impact, brevity and style . You can use the feedback to edit your letter and re-submit it to CareerSet as many times as you like. You can also match your letter with a job description, to help you tailor it to a specific role.

You can access CareerSet directly or via MyCareer .

After using CareerSet, we recommend you book an online or in-person CV appointment to go through your cover letter. Alternatively, you can send your cover letter to us for written feedback via MyCareer. You don’t need to have achieved a specific score on CareerSet to do this.

If you would like any of the content in an accessible format , you can request this from CareerSet. See their accessibility statement  for details.

How to Use CareerSet

1. Log in to CareerSet

You can  access CareerSet directly  or via the  CV and Covering Letter Pathway .

Log into CareerSet with your  Newcastle University email address  to get an authentication link. This will log you in for the duration of one session. Your account will be created on your first login.

To access CareerSet you’ll need our Newcastle University  graduate voucher code . This is listed in the  CV and Covering Letter Pathway .

The Careers Service will have access to your scores and feedback reports. This helps us develop further support and advice, but your CV is not stored in CareerSet. All information is in line with the University’s  data protection policy .

2. Accept the:

• privacy policy
• terms of use

3. Click on Review my Covering Letter. 

Upload your cover letter. This takes about 30 seconds. Your cover letter must be in  PDF format:

• how to  convert a Word document to PDF

You can also copy and paste the job description you want to compare your cover letter to or choose an example. 

4. Review your score and work your way through the feedback and tips to help you improve your cover letter.

There’s no such thing as a perfect cover letter, so you don’t need to try to get to 100%. We’d suggest aiming for a score above 70%, but if you’re struggling to reach that, don’t worry.

You can book an online or in-person CV appointment to get help from a CV adviser. You can then upload your cover letter again to see if you’ve improved your score. 

The Careers Service will have access to your scores and feedback reports to help us develop further support and advice, but your cover letter is not stored in CareerSet. All information is in line with the University’s data protection policy .

What CareerSet can't do

CareerSet is a valuable tool for getting feedback on your cover letter, but there are certain things it can’t do. Instead, you can book an in-person or online appointment or submit a query via MyCareer if you:

• don’t have much work experience to add to your cover letter. Book a information appointment for help on how to find relevant opportunities and develop your skills
• want to discuss how to include reasonable adjustments or extenuating circumstances on your CV

Feedback from a CV adviser

Before you book a CV appointment or send us your cover letter for feedback, you need to complete the CV and Covering Letter Pathway on MyCareer first. This includes uploading your CV/cover letter to CareerSet.

Once you have completed the Pathway and made any changes suggested by CareerSet, you can then receive 1:1 feedback from a CV adviser. 

You can also send your cover letter (in Microsoft Word ) to us for written feedback. This can take up to 5 working days. Click on Queries/CV in MyCareer (top right hand corner) to submit your query and CV.

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Applications

Covering letter essentials for graduate vacancies.

targetjobs editorial team

25 Jan 2023, 13:39

When do you write a covering letter to go with your CV and what should you say? Use our tips to structure this part of your job application.

A convincing covering letter (or cover letter, as it’s more commonly known in the US) typically accompanies a CV for a graduate vacancy. It’s your opportunity to show recruiters your most relevant skills and demonstrate your motivation and enthusiasm for the job and the employer.

A covering letter shouldn’t be longer than one side of A4. Here's our four-part failsafe guide to using this limited space to sell your skills.

How to write a graduate cover letter in four steps

1. The opening

Tell the graduate recruiter which job you are applying for, where you saw the advert and why you are applying. If the job has a reference number, it is always good to include this.

Tip: always address your covering letter to a named contact. Give the organisation a call to find out to whom you should address your job application if a name isn’t given on the advert. Get the person’s title (and gender!) right: Mr, Miss, Mrs or Ms? Or would another title be appropriate: Dr, for example? People may feel quite strongly about how they are addressed, and it would be a shame to fall at the first hurdle.

2. Why you?

The first paragraph or two are about you. Tell the employer why you are well suited to the role you are applying for, referring directly to the job description and concentrating on how you have the skills, abilities and/or knowledge to excel in the job. Mix evidence of specific skills and knowledge related to the job with work experience examples and personal skills.

At graduate level remember that it’s fine to refer to work experience that isn’t directly related to the profession you are applying to. You need to show how your current experience ‘transfers’ into the job. Examples from part-time jobs, extracurricular activities and academic work will all help to demonstrate how you have used and developed skills such as communication, teamwork, problem solving, organisation, time management and commercial awareness.

Do you live in the area where the job is based? If not, is the recruiter likely to wonder if you’re going to have problems getting into work in the morning? You may need to explain that you would be willing to relocate.

Tip: avoid copying statements direct from your CV. Think about how you can rephrase the information or expand on particular skills and achievements you have that are right for the role.

3. Why them?

The next paragraph explains why you are interested in the job and the organisation. What is it about the employer and job role that made you apply? This is your opportunity to target your covering letter so that the recruiter knows you are interested in their graduate job and you’re not batch emailing standard CVs and covering letters to all and sundry.

Re-read the job advertisement or job description and make sure you have done some background research into the organisation. This will help you tell the recruiter what attracts you to working for them and why you are interested in the particular job.

Tip: provide specific reasons for applying, such as the work they do or the training they provide. Avoid anything that could be said about pretty much any employer, such as ‘… because you’re a prestigious and dynamic employer’.

4. The ending

The closing paragraph should be strong and clear. Reaffirm your suitability for the role and your enthusiasm about the prospect of working for the employer. State that you look forward to hearing from them and are happy to provide any further information they need.

Don’t forget to sign the letter if you are sending it through the post, or to print your name if you are sending your covering letter by e-mail.

Tip: brush up on how to write a business letter and current format practices. For letters addressed to a named contact, finish: Yours sincerely. Dear Sir/Madam letters finish: Yours faithfully – but it’s better to get a named contact.

You could turn steps two and three around and write about why you’re applying to the employer first if you'd find that more comfortable. As long as you cover both ‘why you’ and ‘why them’ in the letter, the exact order doesn’t matter.

Get the insights and skills you need to shape your career journey with Pathways. We’ll show you exactly what goes into a convincing cover letter, so you can give yourself the best chance of getting to the next stage of the application process.

When to write a covering letter

You must write a covering letter for a job when you are invited to submit a CV via an email or (more rare nowadays) through the post. There are two ways to send your covering letter via email, and both are usually acceptable, though you should check the job advert carefully to see if you have been given any specific instructions.

• Attach both the CV and the covering letter to your email. Make the email a brief message saying that your application for the vacancy (give the relevant details) is attached.
• Write the covering letter directly into the email. You could include your contact details as a signature at the end. Attach your CV.

If you are uploading a CV as part of an application form, you don’t usually have to upload a covering letter as well (unless the employer requests one).

Otherwise, you should never opt out of sending a covering letter with your CV. Don’t go for the ‘Please find attached my CV for your consideration’ one liner. It's a missed opportunity.

Tip: use sensible filenames for your attachments, eg Joe Bloggs_covering letter.doc and use a subject line that will make sense to the recipient and looks professional, for example, use the job reference: Vacancy – ED123_PT trainee accountant.

Make your covering letter memorable and to the point

You’ll stand out if you:

• Don’t waffle
• Match your skills and experience to the requirements in the job description
• Avoid generalised statements and clichés
• Express yourself clearly.

Keep sentences straightforward and fairly simple. Using action verbs will help. Keep your writing professional and err on the side of formality rather than being too chatty.

Tip: read through your covering letter out loud. This will help you identify verbose sentences that can be rewritten and will help you check the sense of your writing.

Check spelling, grammar and sense very carefully

Before you send out a covering letter check it for spelling, grammar and sense. Elegant formatting won’t make up for poor spelling and grammar. Graduate recruiters will be reviewing your attention to detail and your ability to communicate in writing, so your covering letter is your first chance to impress. Get a trusted friend or careers adviser to give it a once over before you send it out.

Tip: when proofreading your covering letter for a graduate job, read it forwards and read it backwards. No joke. You’re more likely to spot a spelling mistake if you read word by word back from the end. If not, get someone else to proofread your letter for you.

targetjobs editorial advice

This describes editorially independent and impartial content, which has been written and edited by the targetjobs content team. Any external contributors featuring in the article are in line with our non-advertorial policy, by which we mean that we do not promote one organisation over another.

Related careers advice

The big guide to CV writing: make our template your own

• Languages, libraries & culture +1

Four covering letter blunders (and how to avoid them)

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Applications

How to write a cover letter for a graduate job.

Ruairi Kavanagh

5 Oct 2023, 09:35

Although the majority of graduate employers now use online application processes, ome jobs require that you apply with the traditional CV. However, CV’s need a compelling cover letter to accompany them. Think of it as an introduction to yourself and follow our helpful tips. Remember, you need to stand out from the crowd.

What to include in a cover letter

A CV cover letter should be no more than one page long – around four or five brief paragraphs.

Always include the name of the person, not 'Dear Sir/Madam'. This is particularly important when you're making speculative applications because you want your letter to reach someone who can act on it.

Specify why you are writing (eg in response to an advertisement or on a speculative basis). If it's about an advertised job, state the job title you are applying for (and reference number, if there is one) and where you saw it advertised.

State briefly why you want to work for this particular organisation and why they should employ you. Don’t repeat what is in the CV, but highlight your ‘unique selling points’. Be as specific as possible about how your experience matches the job. (If the letter is accompanying an application form rather than a CV, this is not always necessary as you will have used the form to make these points.) Also, make sure you have done your research and found some key facts about the organisation that you can refer to an emphasise your suitability in working for them.

Give details of your availability for interview. If relevant (eg if the employer has several different graduate schemes), state which other positions with the organisation you would also like to be considered for.

Finish with a keen but professional sign-off.

Your name and address

Put your contact details at the top of the letter – right-justified (i.e. lined up against the right-hand margin) or centred. Include your postal address, telephone number and email address.

The recipient's name and address

This is usually left-justified (i.e. lined up against the left-hand margin).

Leave one line space below the recipient’s address, then put the date you are writing the letter.

The greeting

Always start ‘Dear’ followed by the person’s title (Mr, Ms, Dr etc) and surname, eg ‘Dear Mr Smith’.

If you don’t know their name, start ‘Dear Sir or Madam’ (NOT ‘Madame’ – that means something different!). But it is always best to find out the name of the person who you want to read your letter, which in today's online world is easier than it's ever been, but don't be afraid to pick up the phone and ask someone in the organisation if needs be.

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The subject

Leave one line space below the salutation, then put the subject of your letter, underlined. For example ‘Application for graduate trainee position’. Include the job reference number if there is one. This makes life easier for the HR person reading the letter. In an email, this will go in the subject line.

The body text

Write clearly and succinctly. It's vital that you don't go overboard on the thesaurus, clarity is key and don't write in words that you would never use verbally. There is no need for extra embellishments.

Normally, a formal letter should not be more than one side of A4. Structure your letter with a beginning, a middle and an end.

Use business-like language: this should be closer to the essays you write at college than the letters you send to your parents.

Signing off

Finish the letter ‘Yours sincerely’. Leave a space for your signature, then type your name. If you can create a digital signature or insert an image of your signature it can add a nice touch.

‘Yours sincerely’ is traditionally used when you don’t know the name of the person you are writing to, but is becoming less common.

Cover letter checklist

• Are your contact details up to date?
• Have you spelled the employer's name correctly?
• Have you included the job title, reference number and where you saw the advertisement?
• Have you kept a copy?
• Have you kept it to one page where possible?

Cover letter overview

1. do your research.

Find out something about their organisation that makes you want to work and say why.

2. Know the job spec

Write about why this job is perfect for you and use examples. This is an opportunity for you to show employers that you have done your homework. You should also match it with your CV. Highlight your most relevant experience in the cover letter and then the recruiter can read the details in the CV.

3. Short and sweet

When it comes to cover letters, keep it to one page and no more than three to four paragraphs. Remember to include the date and a proper formal greeting. You can use a person’s first name if you have introduced yourself previously.

4. Be yourself

Don’t go overboard on the thesaurus. Instead use simple, clear language. Give specific reasons why you want the job and why you are the right person for the job. Remind the employer at the end of the letter that you would very much like to hear from them for an interview. Visit the career advice section of gradireland.com for more practical tips.

gradireland editorial advice

This describes editorially independent and impartial content, which has been written and edited by the gradireland content team. Any external contributors featuring in the article are in line with our non-advertorial policy, by which we mean that we do not promote one organisation over another.

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