cover letter for tech company

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IT Cover Letter Samples & Examples That Worked in 2024

Crafting an effective IT cover letter might often feel like configuring a new software system — it takes skill, precision, and careful attention to detail. To help you on this journey, we're offering useful tips, insightful examples, and foolproof templates. Let's load that career drive and begin this rewarding adventure.

In this guide, we'll teach you everything you need to know about writing a cover letter as an IT professional. Keep reading to learn:

• Exploring reliable IT cover letter examples
• How to properly format your IT cover letter
• How to write an effective IT cover letter header
• How make your cover letter headline compelling
• How to personalize the greeting on your IT cover letter
• How to build an impressive cover letter introduction
• How to emphasize your value as an IT professional
• How to include powerful action words in your cover letter
• How to highlight your IT skills through your projects
• How to conclude your cover letter with a strong closing statement
• How to avoid common mistakes in an IT cover letter
• How to pair your IT cover letter and resume
• What is the average salary and job outlook for IT professionals
• Where to find useful job search resources for IT professionals

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

IT intern cover letter example

Why does this IT intern cover letter sample work?

• Detailing of past experiences: Petro does a good job providing details about his previous roles and duties. This gives the employer a clear idea of his skill set and past responsibilities
• Showcasing extracurricular activities: Mentioning participation in various extracurricular activities showcases Petro's initiative, ability to balance multiple responsibilities, and his willingness to engage in team environments.

What could make this example better?

• Stronger opening: The introduction needs more punch. Petro should start by directly addressing how he can add value. For instance, "With my academic background in Business & Management coupled with my hands-on experience in office operations, I am primed to make a meaningful contribution in the Office Intern role at THG Corporation, LLC."
• Relevant responsibilities and achievements: Although the letter details his past experiences, it doesn't fully sync the mentioned responsibilities or skills with the requirements of the IT intern role. Laying out candidate's skills or experiences in direct relevance to the job description would make for a more compelling argument.
• Less words: The body of the letter is somewhat lengthy. Breaking it down into shorter, more digestible paragraphs could enhance readability.

IT assistant cover letter sample

What are the strengths of this cover letter sample?

• Effective mention of achievements: Gustav does a solid job providing specific examples of his past achievements like winning the Employee of the Month Award twice. 
• Academic and extracurricular details: Including details about his academic background and active involvement in various extracurricular activities paints a well-rounded picture of Gustav as both a student and an active member of his community.

What are the weaknesses of this cover letter sample?

• Use of clichéd language: Phrases like "results-oriented and dedicated individual" are often overused and can lose their impact. Instead, Gustav could demonstrate these qualities by highlighting accomplishments or specific initiatives he's driven.
• Impersonal greeting: Starting with "Dear Hiring Managers" makes the letter feel less personal. If possible, Gustav should research and address the letter to the specific person responsible for hiring.
• Lack of formatting for readability: Although the content is detailed, the lack of bullet points and sufficient spacing can make the letter a bit challenging to read quickly. Using bullet points to highlight key accomplishments or skills can increase the letter's readability, making it easier for hiring managers to pinpoint his key qualifications.

Senior Android developer cover letter example

Why does this cover letter hit the mark?

• Experience overview: Right from the start, Peter sets a clear expectation of his experience by stating he has seven years as a Senior Android Developer. This gives an instant snapshot of his role and expertise level.
• Mentioning relevant tech skills: Peter effectively lists out his technical capabilities, such as Java, XML, Android SDK, Kotlin, Android Studio, and RESTful APIs. This not only showcases his proficiency in necessary languages and tools but also resonates directly with the job requirements, creating a strong case for his candidacy. 

What could be improved in this example?

• Lack of customization: While he does state that he admires the products of the company he is applying to, Peter could offer more specifics about why he's particularly interested in this company. This would show that he's researched the company and sees himself fitting into their mission and culture. 
• Too casual tone:  While a conversational tone can make a cover letter seem more personal, there are sections where Peter's tone could possibly be seen as too informal for a professional cover letter. Phrases like "It’s hectic and challenging, but I love it!" might be interpreted as too casual in certain professional contexts. Aligning his tone to reflect professional enthusiasm could improve it.

1. How to properly format your IT cover letter

Having the right content is only half the battle won. The other half is presenting it in an easily digestible and navigable manner. So, let's dive into how you can properly format your IT cover letter .

• Start with simplicity: Choose a clean, professional-looking font like Times New Roman or Helvetica in a 10-12 point size. Avoid fancy, hard-to-read fonts which may seem unprofessional.
• Spacing matters: Maintain clear line spacing. Commonly, 1.15 or 1.5 spacing is just right. Also, keep decent margins (1" - 1.5") all around your document.
• Length counts: A one-page cover letter is preferable. Remember, recruiters don't enjoy reading a novel about your life. Stick to the highlights.
• Digital readiness: Make sure your cover letter is properly formatted for emails and online applications. PDF files generally keep your formatting intact across different devices.

Remember, make your formatting user-friendly, or in this case, reader-friendly, and you'll be half-way to success.

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2. how to write an effective header.

The header of your IT cover letter is like its identity card. It presents basic but crucial information. But what exactly should you include here? 

Your header should contain:

• Your Contact Information (phone number, email — a professional one)
• The Date (when the letter is written)

But that's not all - do a bit of research and include the recipient’s information.

• Recipient's Name
• Their Job Title
• Company Name
• Company Address

Now, let’s compare two examples:

Bad cover letter header example

John Doe [email protected] 123-456-7890

Why is it incorrect? It's simply incomplete. It contains only the basic contact information for the sender, but it lacks the recipient's information and the date, which is usually expected in a professional cover letter.

Good cover letter header example

John Doe | [email protected] | (123) 456-7890 | 123-456-7890

April 20, 2022

To: Mr. Smith Brown Director of Recruitment Tech Forward Co. 1234 Their St Their City, State, Zip

Why does it work? All important pieces of information for possible future contact are there. The recipient's details, which include the relevant person’s name, job title, and the company's details, are not left out either, lending the effort a sense of personal touch and added professionalism.

Pro tip: Even if the job ad doesn't mention who to address your letter to, it's worth making the extra effort to find out. A little sleuthing on the company's website or LinkedIn can help you find the right person - adding a personal touch to your cover letter that could set you apart from the rest.

3. How to craft a compelling headline

The headline of your IT cover letter is your prime real estate. This single line determines whether the employer will want to read more. But how do you create one that sparks interest? Let's get down to it.

Bad IT cover letter headline example

Application for IT Job

Why is it weak? Although this headline is not incorrect, it's generic and doesn't offer much to capture the reader's curiosity. There are likely to be many applications for an IT job, without specifics, your application can easily get lost in the crowd.

Good IT cover letter headline example

Certified IT Professional with 10+ years in Cybersecurity Eager to Innovate at Tech Forward Co.

Why is it strong? This headline packs a punch with specificity. It establishes credibility with the mention of certification and experience, specifies the area of expertise (cybersecurity), shows intent (innovation), and signifies interest in the company. This level of care and detail can quickly capture the interest of the reader, compelling them to dig deeper into the cover letter.

Remember, a compelling headline arrests attention, bringing your cover letter to the forefront amidst a sea of generic applications. The perfect combination opens the the door to new opportunities.

4. How to personalize the greeting on your IT cover letter

With the header and headline of your cover letter in place, your next step is to create a greeting.

We recommend always using a personalized greeting over a generalized one . Unlike generalized greetings — such as “To Whom It May Concern” — a personalized greeting will address a specific person or department by name. In doing so, this shows employers you have excellent attention to detail.

Examples of personalized greetings for your IT cover letter

• Dear Mr. Stark,
• Dear Mr. Peter Stark,
• Dear Hiring Manager Peter Stark,

If you've done your part in thoroughly researching the company but cannot pinpoint an exact person who will review your cover letter, try out one of the following alternatives:

General greetings for your cover letter

• To the [Company Name] Team
• To the [Company Name] Hiring Manager

5. How to build an impressive IT cover letter introduction

The headline and greeting of your cover letter do a lot of the heavy-lifting when it comes to initially attracting an employer’s attention. To keep the employer interested, however, you will need a powerful introduction that includes:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Let's bring in an example for better understanding:

Bad IT cover letter introduction example

To whom it may concern,

I am an IT worker and I've been working in various jobs for many years now. I am applying because I need a job and I think your company might be a good fit.

Why does it fall flat?  This opening lacks specificity, and comes across as unenthusiastic and impersonal. It also misses the opportunity to establish a connection via a mutual acquaintance. Crucially, there's nothing here that sets the applicant apart from other candidates.

Good example of an IT cover letter introduction

To the [Company Name] Hiring Manager,

I am an IT Specialist with 4+ years of experience working in academic and classroom settings. As a part-time IT support professional for [Former Employer], I had the pleasure of meeting your company’s Assistant IT Manager, John Smith. After observing my work, Mr. Smith highly recommended I apply for this position.

Why does it hit the mark?  This introduction is sure to grab attention. The writer begins by specifying their professional background, setting the context right away. Sharing the detail about working closely in academic settings gives insight into the candidate's experience. Furthermore, mentioning the meeting with the company’s Assistant IT Manager creates an immediate connection.

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6. How to emphasize your professional value in an IT cover letter

With the employer’s attention now firmly hooked, you can delve into a more in-depth explanation of your professional strengths and qualifications in your body paragraphs. An effective IT cover letter should contain between 2 to 4 body paragraphs that answer these key questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

Focusing on accomplishments is particularly important, as they help immensely with showing employers the real-life value you can offer their company.

Examples of how to describe accomplishments in an IT cover letter

• As an IT Specialist for [Former Employer], I assisted in the design and implementation of a new business computer network that connected all departments through a singular digital platform. As a result of this implementation, communication efficiency rose by 65%, and time to complete projects decreased by nearly 50%.
• While working for [Former Employer], my team and I overhauled the entire cybersecurity protocol, which led to a 90% reduction in security breaches over the course of one year. Moreover, this overhaul also achieved an endorsement from independent cybersecurity auditors for its robustness and effectiveness.
• As a Project Manager at [Former Employer], I spearheaded a cross-functional team to launch a tech support app which expanded our customer service reach by 150%. The implementation resulted in a 45% rise in customer satisfaction score within the first 3 months, one of the key milestones in my tenure.

Each example not only marks a significant achievement, but also quantifies the value added, showcasing the impact you've made in your previous roles. This portrayal of real-life scenarios helps employers visualize the benefits you can bring to their company. 

7. How to include powerful action words in your IT cover letter

Injecting your IT cover letter with strong action words can make it far more compelling. Action words, also known as action verbs, add energy to your sentences, making your duties and achievements stand out.

Using such verbs, you paint a clearer picture of your role in past experiences and exhibit your dynamic approach. They drive your narrative, ensuring the reader's engagement and clarity.

To help you jazz up your cover letter, here's a list of 10 powerful action verbs ideal for an IT cover letter:

Powerful action verbs for your IT cover letter

• Implemented
• Streamlined
• Coordinated
• Spearheaded

Remember, while your skills and experiences are key, expressing them energetically can make all the difference! So shake off those dull "responsibilities included" phrases and replace them with these power-packed verbs.

8. How to highlight your IT skills through your projects

As an IT professional, it is essential to highlight your skills and experience. One way to do that is to include information about significant projects you have completed, including those from school, work, or personal projects. 

Providing details on the scope of the project, technologies used, and the results achieved can help demonstrate your abilities and provide concrete examples of your work. 

Here's an example of how to showcase your IT projects in a cover letter

I led a team of four developers to design and develop a responsive and user-friendly e-commerce website. I conducted requirements gathering, created wireframes, and managed the development process from conception to deployment. This project demonstrates my ability to manage a team, deliver high-quality results, and use various technologies to achieve the project goals.

9. How to conclude your IT cover letter with a strong closing statement

The final element of any good cover letter is a strong closing statement . In this statement, you should aim to include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Let's have a look at two contrasting examples:

Bad cover letter conclusion example

Thank you for your time. I'm waiting for your response. 

[Applicant Name]  

Why does it fall short? The closing statement reads more as a demand, rather than a polite request, and it leaves out any note about following up, making it sound somewhat passive.

Good example of a closing statement from an IT cover letter

As your new IT Specialist, I will bring a high level of quality and professionalism to help your company reach its digital goals. I am eager to further discuss this opportunity with you directly and am available to meet any weekday from 9 a.m. to 4 p.m. The best way to reach me is at (123) 456-7890.

I look forward to hearing from you within the week and will reach back out to touch base after that time has passed.

Best Wishes,

[Applicant Name]

Why makes it effective? The candidate clearly expresses their eagerness and readiness to contribute to the target company's digital goals. Making their availability known shows their open and proactive approach to communication. Finally, indicating a follow-up within a specific time period signals their interest and persistence, yet their tactful phrasing ensures it doesn't come off as overbearing.

10. How to avoid common mistakes in an IT cover letter

Applying for a dream IT job can sometimes lead to over-excitement, often causing candidates to overlook small but impactful mistakes . Here are a few common slip-ups and how to sidestep them.

• Generic greeting: Properly addressing your contact person shows respect and attention to detail. Make efforts to find out their name and use it. And rather than "To whom it may concern” try something like "Dear Hiring Manager".
• Lack of personalization: Ensure your cover letter is company-specific. A mistake to avoid is submitting the exact same letter for multiple job applications.
• Writing a novel: Keep your cover letter concise and relevant. Anything more than a page is overkill. 
• Errors in grammar and spelling: These can quickly dim your professional shine. Double, or even triple, check for typos and grammar errors, or use a reliable editing tool.
• Neglecting to quantify achievements: This could be the difference between a good and a great cover letter. Use numbers to express impact, like "Increased network efficiency by 50%" versus "Improved network efficiency".

With keen attention and thoughtful writing, you can ensure your IT cover letter avoids these common blunders and stands out instead for all the right reasons.

11. How to pair your IT cover letter with a resume

Having a well-crafted cover letter isn't the entire run; it charts the course with your resume forming the stride. Here's how to pair your IT cover letter with your resume effectively.

A cover letter is your opportunity to tell your story, to elaborate on your achievements, and describe your passion for the job and the company. On the other hand, your resume is a brief, facts-based summary of your skills, experiences and achievements.

Both are equally important in conveying your value as a potential employee, but their purposes are distinct . 

When pairing them, consistency is key . Use the same header, font, format and layout for both your cover letter and resume. This seamless design integration gives the impression of professionalism, attention to detail, and a mindful approach to your job application — valued attributes in any IT professional.

In a nutshell, your cover letter and resume are a dynamic duo, each highlighting different yet complementary aspects of your professional persona. Treat them with equal importance to create a lasting impression on your prospective employer.

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12. average salary and job outlook for it professionals.

If you're contemplating a career path in IT, the forthcoming statistics offer encouraging news. The Bureau of Labor Statistics (BLS) provides some insightful data worth considering.

As of May 2022, IT professionals took home an average annual wage of $100,530 . This attractive paycheck reflects the high demand for IT expertise in almost all sectors of the economy.

The outlook is equally promising. From 2022 to 2032, employment in computer and information technology occupations is projected to grow at a pace that significantly outstrips the average for other professions.

Therefore, if you're considering a leap into the IT industry, or looking to advance within it, this data indicates a positive path. With approximately 377,500 new job openings anticipated each year on average, the field remains ripe with opportunities. 

All in all, the IT industry continues to be a rewarding field in terms of both salary and job market prospects.

13. Essential job search resources for IT professionals

Staying ahead in the constantly evolving field of IT requires resourcefulness, especially while job hunting. To make your search easier, we've gathered a list of reliable resources specially dedicated to IT professionals:

• Dice.com : Mostly known as the 'go-to' platform for technology jobs, Dice.com hosts thousands of job postings from companies across the globe. Behind only the giant job boards in terms of sheer volume, it’s a must-stop for IT professionals.
• TechFetch : This platform is designed to connect tech professionals, particularly in IT, with businesses. TechFetch offers over 250,000+ tech jobs and boasts an intelligent skill-oriented job search engine.
• GitHub careers : Known as the home of open-source projects, GitHub has a jobs board that caters to developers, engineers, and programmers, making it a great resource for candidates looking for IT roles.
• ITJobPro : One of the most visited IT Job boards in the U.S and provides a very effective IT job search.
• FlexJobs : Perfect for IT professionals seeking remote or flexible job options. Every listing is vetted by a real person, so you don’t have to worry about scams.

Tapping into these resources can really up your game in your job search. Keep your CV updated, network persistently, stay patient, and with the right set of tools, that coveted IT job could soon be yours. Happy hunting!

Follow this cover letter outline for maximum success. 

IT Cover Letter FAQ

How long should an it cover letter be.

Your IT cover letter should ideally fit on one page. Stick to three or four brief paragraphs that highlight your most relevant skills, achievements, and why you're a great fit for the role.

What is the best way to address my IT cover letter?

If you know the hiring manager's name, it's best to address the letter to them directly (e.g., Dear Ms. Johnson). Should the job posting not indicate a name, 'Dear Hiring Manager' is a suitable alternative.

What skills should I highlight in my IT cover letter?

Highlight those skills that align with the job description. These may include specific programming languages, project management, problem-solving abilities, IT certifications and other relevant technical and soft skills. 

Should I repeat my resume in my cover letter?

Your cover letter should complement, not repeat, your resume. Use it to provide context for your achievements and expand on the most pertinent aspects of your experience or motivation for applying.

Can I use a standard template for my IT cover letter?

While a template can be a good starting point, you should always customize your cover letter for each job application. Tailoring your letter enhances its effectiveness by demonstrating how your IT skills specifically match the position.

Julia Belak

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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Writing a Cover Letter That Opens Doors: Tips from Tech Recruiters

Crafting a compelling cover letter can make a significant difference in your job application process, particularly in the tech industry. While your resume provides the technical details of your career, your cover letter offers a unique opportunity to showcase your personality, passion, and the value you bring to the role. Let's dive into expert advice from tech recruiters on how to write a cover letter that stands out.

1. Start with a Strong Opening

The first impression is crucial. Your opening should grab the recruiter's attention and make them want to read more. Avoid generic phrases like "I am writing to apply for..." Instead, start with something engaging and relevant.

"Imagine a world where technology bridges gaps in education, making learning accessible to everyone. As a passionate software engineer with a background in edtech, I am excited about the opportunity to contribute to your mission at XYZ Company."

Why It Works:

This opening sets the stage for your application by aligning your passion with the company's mission, showing that you are not just looking for any job, but this specific job.

2. Tailor Your Letter to the Job Description

Tech recruiters emphasize the importance of customization. A tailored cover letter demonstrates that you've done your homework and are genuinely interested in the position.

"I was thrilled to see the opening for a Data Analyst at ABC Tech. With my experience in leveraging Python and SQL to drive data-driven decisions, I am confident in my ability to contribute to your team's success."

By directly addressing the job requirements and mentioning specific skills, you show that you understand what the role entails and how you can meet those needs.

3. Highlight Relevant Achievements

Tech recruiters are looking for candidates who can demonstrate their impact. Highlighting your accomplishments with quantifiable results can make your cover letter more compelling.

"In my previous role at DEF Inc., I optimized the data processing pipeline, reducing processing time by 30% and improving data accuracy by 20%. This improvement not only enhanced our data quality but also saved the company $50,000 annually."

Specific achievements with measurable results provide concrete evidence of your capabilities and contributions.

4. Show Enthusiasm for the Company and Role

Expressing genuine enthusiasm for the company and the role can set you apart from other candidates. Research the company's projects, culture, and values, and reflect that in your cover letter.

"I am particularly drawn to XYZ Company's commitment to innovative healthcare solutions. Your recent project on AI-driven diagnostics is groundbreaking, and I am eager to bring my expertise in machine learning to help advance this initiative."

This approach shows that you are not just looking for any job, but are specifically interested in contributing to the company's innovative projects.

5. Demonstrate Cultural Fit

Tech companies often place a strong emphasis on cultural fit. Mentioning aspects of the company's culture that resonate with you can help you stand out.

"ABC Tech's emphasis on continuous learning and collaboration aligns perfectly with my personal values. I believe that my proactive approach to professional development and my collaborative nature would thrive in your team environment."

This highlights your alignment with the company's values and culture, making you a more attractive candidate.

6. Address Potential Concerns Proactively

If there are any potential red flags in your application, such as a career gap or a lack of direct experience in a specific area, address them head-on in your cover letter.

"After taking a career break to care for a family member, I am now eager to return to the workforce. During this time, I completed several online courses on cloud computing and earned my AWS certification, ensuring my skills remain up-to-date."

Proactively addressing potential concerns shows honesty and a proactive approach to overcoming challenges.

7. Close with a Strong Call to Action

End your cover letter with a confident call to action, inviting the recruiter to take the next step.

"I am excited about the possibility of contributing to XYZ Company and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together."

A strong closing reinforces your enthusiasm and encourages the recruiter to move forward with your application.

Careerist's Role in Crafting Compelling Cover Letters

At Careerist, we understand the importance of a well-crafted cover letter in the job application process. Our programs are designed to help students articulate their value effectively. Here's how we support our students:

1. Personalized Coaching

Our 1:1 career coaching sessions help students tailor their cover letters to specific job descriptions, ensuring they highlight the most relevant skills and experiences.

2. Real-World Insights

Through partnerships with industry professionals, Careerist provides insights into what tech recruiters are looking for, helping students align their applications with industry expectations.

3. Practical Training

Our hands-on training programs ensure that students not only learn technical skills but also understand how to communicate their value effectively in their cover letters.

Example Cover Letters

Example 1: software engineer.

XYZ Company

Imagine a world where technology bridges gaps in education, making learning accessible to everyone. As a passionate software engineer with a background in edtech, I am excited about the opportunity to contribute to your mission at XYZ Company. Your commitment to innovative solutions that improve educational outcomes resonates deeply with my personal and professional goals.

I was thrilled to see the opening for a Software Engineer on your team. With my experience in developing scalable applications using Python and JavaScript, I am confident in my ability to contribute to your innovative projects. At my previous role at DEF Inc., I optimized the data processing pipeline, reducing processing time by 30% and improving data accuracy by 20%. This improvement not only enhanced our data quality but also saved the company $50,000 annually.

I am particularly drawn to XYZ Company's commitment to continuous learning and collaboration. Your recent project on AI-driven diagnostics is groundbreaking, and I am eager to bring my expertise in machine learning to help advance this initiative. Additionally, I believe that my proactive approach to professional development and my collaborative nature would thrive in your team environment.

I am excited about the possibility of contributing to XYZ Company and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together.

Sincerely,[ Your Name]

Example 2: Data Analyst

Data is the new oil, and I am passionate about turning raw data into actionable insights that drive business decisions. As a seasoned Data Analyst, I am excited about the opportunity to contribute to ABC Tech's mission of leveraging data to create innovative solutions.

I was thrilled to see the opening for a Data Analyst at ABC Tech. With my experience in leveraging Python and SQL to drive data-driven decisions, I am confident in my ability to contribute to your team's success. In my previous role at DEF Inc., I developed a predictive model that increased sales forecast accuracy by 25%, leading to more informed business strategies and increased revenue.

ABC Tech's emphasis on data-driven innovation and its collaborative culture aligns perfectly with my professional values. I am particularly impressed with your recent project on predictive analytics for customer behavior, and I am eager to bring my expertise to further enhance these initiatives.

After taking a career break to care for a family member, I am now eager to return to the workforce. During this time, I completed several online courses on cloud computing and earned my AWS certification, ensuring my skills remain up-to-date.

I am excited about the possibility of contributing to ABC Tech and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together.

Example 3: UX Designer

User experience is at the heart of impactful digital solutions, and I am passionate about creating designs that enhance user satisfaction and drive business success. As a dedicated UX Designer, I am excited about the opportunity to contribute to LMN Corp's mission of delivering exceptional user experiences.

I was thrilled to see the opening for a UX Designer at LMN Corp. With my experience in user-centered design, I am confident in my ability to contribute to your innovative projects. At my previous role at XYZ Agency, I led the redesign of a major client’s e-commerce platform, resulting in a 40% increase in user engagement and a 25% boost in conversion rates.

LMN Corp's emphasis on continuous learning and collaboration aligns perfectly with my personal values. Your recent project on integrating AI to personalize user experiences is groundbreaking, and I am eager to bring my expertise in user research and design thinking to help advance this initiative.

ABC Tech's emphasis on continuous learning and collaboration aligns perfectly with my personal values. I believe that my proactive approach to professional development and my collaborative nature would thrive in your team environment.

I am excited about the possibility of contributing to LMN Corp and would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of working together.

Writing a cover letter that opens doors in the tech industry requires a combination of research, personalization, and a clear demonstration of your value. By following the tips from tech recruiters and leveraging the support offered by Careerist, you can craft a compelling cover letter that sets you apart from the competition. Remember, your cover letter is your opportunity to tell your story and show why you are the perfect fit for the role. So, take the time to make it count!

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Information Technology (IT) Cover Letter: Samples & Tips

The Information Technology (IT) industry is one of the fastest-growing industries in the world. With the rise of digitalization and technological advancements, IT professionals are in high demand. However, despite having a solid resume, many IT job applicants neglect the importance of a cover letter.

A cover letter is a crucial document that accompanies your resume and highlights your skills and experiences. It serves as an introduction to your personality, abilities, and qualifications. A well-written cover letter can make you stand out from the hundreds of other applicants and land you the dream job you have been eyeing.

In the IT industry, a cover letter is even more important as it demonstrates your technical abilities and knowledge of the industry. It gives the recruiter insight into your approach to problem-solving and how you can contribute to the team’s success.

Apart from that, a cover letter allows you to explain any gaps in your employment history, justify your interest in the company, and showcase your soft skills. These are all things that cannot be portrayed in a resume alone.

Moreover, since most job applications are submitted online, a cover letter provides an opportunity to personalize your application and make a lasting impression. It is a chance to leave a mark on the recruiter’s mind and show them why you are the perfect fit for the job.

A cover letter is a necessary component of the job application process, and in the IT industry, it can make or break your chances of getting the job. It is a way to showcase your technical abilities, explain employment gaps, and stand out from the competition. So, make sure to take the time to craft a strong cover letter that demonstrates your passion and expertise in the IT field.

How to Write an Effective Cover Letter for IT Positions

If you are looking for a job in the information technology field, one of the most important documents you will need to master is the cover letter. A well-written cover letter can express your interest in the job, highlight your qualifications, and demonstrate that you are the right candidate for the position. In this section, we will explore some tips and techniques for writing an effective IT cover letter.

Importance and basic etiquettes of writing an IT cover letter

A cover letter is your first impression on the potential employer, and you want to make it count. It shows that you have done your research, understand the company’s needs, and are genuinely interested in the position. When writing an IT cover letter, be sure to:

• Address the recipient by name
• Use professional language
• Keep it brief and to the point
• Highlight your relevant qualifications
• State your interest in the job and the company

Understanding the job description and company culture

Before you start writing your cover letter, be sure to carefully read the job description and research the company’s culture. This will help you tailor your cover letter accordingly and show that you understand the company’s needs. For example, if the company values creativity and collaboration, be sure to highlight those qualities in your cover letter.

Highlighting your skills and expertise

When writing your IT cover letter, be sure to highlight your skills and expertise that are relevant to the job. This can include your technical abilities, education, certifications, and work experience. Be sure to provide concrete examples of your accomplishments and how they can benefit the company.

Techniques for customizing the cover letter for different IT jobs

Customizing your cover letter for each individual job is an important technique that can help you stand out from other applicants. To do this, you can:

• Use keywords from the job description in your cover letter
• Highlight specific skills or experiences that are relevant to the job
• Address any specific concerns or requirements listed in the job description

An effective IT cover letter should showcase your skills, experiences, and interest in the position while demonstrating your understanding of the company and its needs. By following these tips and techniques, you can increase your chances of landing the IT job of your dreams.

IT Cover Letter Sample

To successfully land a job in the IT industry, your cover letter needs to be well-written and effective in conveying your skills and experience. Here is an example of a winning IT cover letter, along with a deconstruction of each section and some tips to help you craft your own.

Dear Hiring Manager,

I am writing to express my interest in the IT Specialist position listed on your company’s website. I am confident that my technical skills, combined with my experience and strong work ethic, make me a great fit for this role.

As a graduate of XYZ University’s Computer Science program, with over 5 years of experience in IT support, I have developed a strong skill set in troubleshooting, problem-solving, and network administration. In my most recent role, I was responsible for managing and maintaining the company’s IT infrastructure, which included overseeing software updates, data backup, and security protocols.

I am also well-versed in programming languages such as Java, C++, and Python, as well as network technologies such as TCP/IP and LAN/WAN. Additionally, I am comfortable with cloud computing platforms and have experience with AWS and Azure.

I am excited about the opportunity to bring my expertise and skills to your team and would appreciate the chance to discuss my qualifications in more detail. Thank you for considering my application.

Sincerely, [Your Name]

Deconstruction and Tips:

Opening Paragraph:  The opening paragraph should introduce yourself and express your interest in the position. Use this space to explain why you are a good fit for the role and briefly highlight your experience and skills.

• Tip: Research the company and customize your opening paragraph to show that you have a genuine interest in the company and the position.

Middle Paragraph(s):  In the following paragraphs, provide more detail about your experience, education, and technical skills. Be sure to highlight any achievements or specific tasks you accomplished in previous roles.

• Tip: Use bullet points to break up paragraphs and make your experience and skills easy to read.

Closing Paragraph:  Use this paragraph to thank the hiring manager for their time and consideration. Here, you can also express your enthusiasm for the opportunity to meet with them and further discuss your qualifications.

• Tip: Include a call-to-action at the end of your cover letter, such as “I look forward to hearing from you” or “Please let me know if you require any additional information from me.”

By following the above structure and utilizing these tips, you can create a strong IT cover letter that will showcase your skills and experience, and ultimately help you land your dream IT job.

Format, Layout and Design of an IT Cover Letter

When it comes to crafting an effective IT cover letter, one key consideration is the format, layout, and design. This section will provide an overview of commonly used formats and styles, tips for creating an IT cover letter format that stands out, and guidance on elements and structure of design, including fonts, header and footer, and optimizing for electronic submission.

Overview of commonly used formats and styles

There are several standard formats and styles that are commonly used for cover letters in the IT field. These include:

Block format:  In this traditional style, all text is aligned to the left and separated into paragraphs with a blank line between each paragraph.

Modified block format:  This format is similar to block style, but the date, sender’s address, and closing are aligned to the right.

Semi-block format:  A hybrid between block and modified block styles, semi-block format features paragraphs that are indented instead of left-aligned.

Full block format:  In this format, all text is left-aligned and there is no paragraph indentation.

Email format:  This format is used when submitting a cover letter electronically. The content is usually the same as a traditional cover letter, but the letter is pasted into the body of an email rather than being attached as a separate document.

Tips for creating an IT cover letter format that stands out

To make your IT cover letter stand out from the rest, consider incorporating some of the following elements:

Header design:  Use a creative and visually appealing header that includes your name, contact information, and relevant skills or qualifications.

Font choice:  Select a font that is easy to read and professional, such as Times New Roman, Calibri, or Arial.

Formatting:  Use bold, italics, and bullet points to highlight key information, such as your achievements or technical skills.

White space:  Make sure your letter is visually appealing by incorporating plenty of white space, which can help break up large blocks of text and improve readability.

Customization:  Tailor your letter to the specific job and company you are applying to. This can show that you have researched the company and are genuinely interested in the position.

Elements and structure of design

Finally, it’s important to consider the specific elements and structure of your IT cover letter. Here are a few key factors to keep in mind:

Header and footer:  As mentioned earlier, your header should include your name, contact information, and relevant skills or qualifications. Your footer can include a page number or a link to your online portfolio or LinkedIn profile.

Introduction:  Start your letter with a strong opening that grabs the reader’s attention, such as a compelling statistic or personal anecdote.

Body:  Use the main body of your letter to highlight your relevant experience and achievements, including any technical skills or certifications that are relevant to the position.

The Dos and Don’ts of Writing an IT Cover Letter

When applying for an Information Technology (IT) position, your cover letter is your first opportunity to make a positive impression. Unfortunately, it’s also an opportunity to make common mistakes that can cost you the job. In this section, we’ll highlight the dos and don’ts of writing an effective IT cover letter.

Common Mistakes Made by Candidates and How to Avoid Them

Mistake: not addressing the hiring manager by name.

Addressing your cover letter to “Whom it may concern” or “To the hiring manager” is a surefire way to show that you weren’t invested enough in the job to do a little research. Considering it’s so easy to find the name of the hiring manager or the HR representative, there’s really no excuse not to.

Mistake: Focusing on Yourself Instead of the Company

Sure, your cover letter is meant to showcase your experience and achievements, but it’s important not to forget the company you’re applying to. What makes them unique? What are their recent achievements? What alignment do you see between your goals and their mission? Answering these questions in your cover letter can show that you’re not just looking for any job, but one that perfectly fits your skillset and values.

Mistake: Not Proofreading

If you’re like most job seekers, you’re probably using the same cover letter for multiple job applications. That’s perfectly fine, but make sure you’re reading it over each time to catch any errors that may have slipped through. Nothing is more of a turn-off to an employer than spelling errors, grammar mistakes or formatting issues.

Tips for Creating a Positive Impression with IT Cover Letter

Tip: research the company.

As we mentioned earlier, researching the company you’re applying to is essential. Take a look at their website and social media accounts, read news articles, and find out as much as you can about their culture and values. Use this information to personalize your cover letter and show that you’re truly invested in the company.

Tip: Emphasize Your Accomplishments

Don’t just list your job duties or qualifications; make sure to highlight your accomplishments. Did you innovate a new process that saved your company time or money? Did you spearhead a project that increased efficiency or productivity? These are the types of things that really stand out to hiring managers.

Tip: Use Keywords from the Job Posting

Many companies use applicant tracking systems (ATS) to sift through resumes and cover letters. By using keywords from the job posting in your cover letter, you’re increasing the chances that your application will make it through the ATS and into the hands of a real person.

Writing an effective IT cover letter takes time and effort. By avoiding common mistakes and following these tips, you’ll stand out to potential employers and increase your chances of being called in for an interview.

Tips for Writing Cover Letters for IT Internship

When it comes to applying for an IT internship, having a well-written cover letter can help set you apart from other candidates. Here are some tips on how to format and structure your cover letter, highlight your relevant coursework and experience, create a targeted cover letter, and avoid common mistakes:

Cover Letter Format and Structure

Your cover letter should adhere to a standard format and structure, which includes:

• Header: Include your name, address, phone number, and email address at the top of the page.
• Salutation: Address the letter to the hiring manager or recruiter.
• Introduction: Begin with a strong opening statement that mentions the position you are applying for and why you are interested in the company.
• Body: The body of your cover letter should be 2-3 paragraphs that highlight your relevant coursework and experience, and how it relates to the internship position.
• Closing: Use the final paragraph to reiterate your interest in the position and thank the reader for their time.
• Signature: Include a professional closing such as “Sincerely” and your signature (if sending a physical copy).

Highlighting Relevant Coursework and Experience

To make your cover letter stand out, be sure to highlight all relevant coursework and experience that showcases your IT knowledge and skills. This could include:

• Coursework: List any relevant IT courses you have taken, including the coursework title, the name of the institution, and the grade you received.
• Certifications: If you have any industry-recognized certifications, such as CompTIA A+ or Network+, be sure to mention them.
• Work experience: Highlight any relevant IT work experience you have, including internships, volunteer work, and part-time jobs.
• Skills: Mention any IT skills you possess that are applicable to the position, such as proficiency in programming languages, operating systems, or software applications.

Creating a Targeted Cover Letter

To create a targeted cover letter for an IT internship, research the company and position to better understand what the organization is looking for. Use this information to tailor your cover letter to the company and position, highlighting how your experience and skills align with their needs.

Avoiding Common Mistakes

To ensure your cover letter makes a good impression, be sure to avoid these common mistakes:

• Spelling and grammar errors: Proofread your cover letter carefully to avoid typos, grammatical errors, and misspelled words.
• Generic statements: Avoid using generic statements that could apply to any job or company. Be specific and highlight how your skills and experience relate to the organization and position.
• Length: Keep your cover letter concise and to the point.

By following these tips, you can create a compelling cover letter that effectively showcases your IT knowledge and skills and sets you apart from other candidates.

How to Make the Best Use of Keywords in IT Cover Letter

As an Information Technology (IT) job seeker, you already know that your resume and cover letter are critical components for landing an interview. However, did you know that most companies use an Applicant Tracking System (ATS) to scan and filter out unqualified candidate applications? In this section, we’ll explore how you can leverage keywords in your IT cover letter and ensure that it makes it past the ATS screening process.

Understanding how ATS Works

ATS software uses a pre-established set of criteria to determine which resumes and cover letters make it through to the hiring manager for review. To ensure your IT cover letter stands out, you’ll need to understand what keywords and phrases the ATS is programmed to recognize. These are usually industry-specific terms that describe the skills and experiences related to the position being advertised.

Techniques for Using Keywords and Maintaining Natural Flow of Content

To create a stand-out IT cover letter, you’ll need to optimize your use of keywords while maintaining a natural flow of content. Here are a few tips to help you achieve this balance:

Review the Job Posting and Company Website: Carefully review the job posting and company website to identify keywords that are relevant to the position and company culture. Look for industry buzzwords, technical jargon, and other language used in the posting and company mission statement.

Tailor Your Cover Letter for Each Job: While it’s tempting to craft one general cover letter, it’s essential to customize your letter for each job you’re applying for. Use the keywords identified in step one throughout your cover letter, ensuring they match the skills and experiences you bring to the table.

Use Action Verbs: Start each sentence with an action verb that highlights your skills and expertise. For example, “Managed,” “Developed,” and “Implemented” are all action verbs frequently used in IT cover letters.

Maintain a Natural Flow of Content: Avoid stuffing your cover letter with industry-specific terms, as this can come across as unnatural or even robotic. Instead, focus on incorporating keywords when describing your skills and experiences, while maintaining an easy-to-read format.

By following these tips, you can optimize your IT cover letter for ATS screening and stand out from the competition. Remember to keep your cover letter concise, relevant, and professional, and you’ll be one step closer to landing your dream IT job.

The Cover Letter for IT Manager Positions

When it comes to applying for a managerial position in the field of Information Technology (IT), having a well-crafted cover letter can make all the difference in landing an interview. The cover letter serves as your first impression, so it’s important to make it count. Here are some tips for crafting a compelling cover letter for IT Managerial positions:

Cover letter format and structure

Generally, a cover letter should be no more than one page in length and should comprise three to four paragraphs. The structure of your cover letter should include:

• A salutation addressing the hiring manager
• An opening paragraph introducing yourself and expressing interest in the position
• One to two paragraphs highlighting your qualifications and experience
• A final paragraph expressing enthusiasm for the opportunity to interview and thanking the hiring manager for their consideration
• A closing and your signature

Tips for highlighting qualifications and leadership abilities

It is important to use your cover letter to showcase not only your technical skills, but also your leadership abilities. Here are some tips for highlighting these qualities:

Start by addressing the company’s specific needs as outlined in the job posting. Explain how your skills and experience make you uniquely qualified to meet those needs.

Discuss specific projects you have managed in the past, highlighting your ability to lead a team and meet deadlines.

Highlight your communication skills, emphasizing your ability to work across departments and communicate technical concepts to non-technical team members.

Emphasize your problem-solving skills by discussing how you have identified and resolved technical issues in the past.

Provide concrete examples of how you have contributed to improving operations or implementing new technology within a previous organization.

Remember, your cover letter is an opportunity to demonstrate not just your technical expertise, but also your leadership abilities. By following the above tips and emphasizing your qualifications and experience, you can create a compelling cover letter that showcases your value and gets you one step closer to landing your dream IT managerial position.

IT Cover Letter but no Experience? Tips for Landing Your First IT Job

For candidates without experience, landing your first IT job can be a daunting challenge. However, creating a strong cover letter can significantly increase your chances of landing that coveted first job. Here are some strategies to help you craft an impressive IT cover letter:

Highlight Your Education

Even if you don’t have any professional experience, highlighting relevant coursework and projects can demonstrate your knowledge and passion for the field. Make sure to include any relevant classes you’ve taken, as well as any personal projects you’ve worked on, such as coding or building websites.

Showcase Your Skills

While you may not have professional experience to draw from, you likely have skills that are transferable to the IT field. For example, if you have experience in customer service or problem-solving, make sure to highlight those skills in your cover letter. Additionally, if you have any certifications, such as CompTIA A+ or Microsoft Certified Systems Engineer (MCSE), be sure to mention them.

Emphasize Your Enthusiasm

Finally, make sure to emphasize your enthusiasm for the IT field. If you have a genuine passion for technology and are eager to learn, mention that in your cover letter. Employers are often looking for candidates with a strong work ethic and a willingness to learn and grow.

While the lack of professional experience can be a challenge when applying for your first IT job, there are strategies you can use to create a strong cover letter. By showcasing your education, skills, and enthusiasm, you can increase your chances of landing that first position. Good luck!

Technical Skills to Highlight in an IT Cover Letter

When it comes to landing your dream job in the information technology (IT) industry, a well-written cover letter can make all the difference. Not only does it give you the opportunity to showcase your personality and enthusiasm for the position, but it also allows you to highlight your technical skills and experience. In this section, we’ll discuss some of the top technical skills to feature in your IT cover letter and provide techniques for showcasing those skills and explaining how they apply to the position.

Overview of Technical Skills to Feature in the IT Cover Letter

Before we dive into the details, it’s important to note that the technical skills you should feature in your IT cover letter will depend on the specific job you are applying for. However, there are some general technical skills that will likely be valued by most IT employers, including:

• Programming languages (e.g. Java, Python, C++)
• Operating systems (e.g. UNIX, Linux, Windows)
• Databases (e.g. SQL, Oracle, MongoDB)
• Networking (e.g. LAN, WAN, TCP/IP)

Other skills that are in high demand in the IT industry include cybersecurity, cloud computing, and artificial intelligence/machine learning. If you have experience or skills in these areas, make sure to highlight them in your cover letter as well.

Techniques for Showcasing Your Technical Skills

When it comes to showcasing your technical skills in your IT cover letter, it’s important to strike the right balance between being specific and being concise. Here are some techniques you can use to effectively showcase your technical skills:

Use specific examples. Rather than simply listing the programming languages or databases you know, provide examples of how you have used them in your past work experience. For example, you could describe a project you worked on that utilized a particular programming language to solve a complex problem.

Tailor your skills to the job requirements. When you’re applying for a specific position, read the job description carefully and make sure to highlight the technical skills that are most relevant to the role. Use the same language and terminology that is used in the job listing to make it clear that you have the skills they are looking for.

Explain how your skills apply to the position. Don’t just list your technical skills without explaining how they will be valuable in the role you’re applying for. For example, if you’re applying for a job as a software developer, you could explain how your experience with a particular programming language will allow you to quickly adapt to the company’s existing codebase.

Show enthusiasm for learning new skills. In the rapidly-evolving world of IT, employers are always looking for candidates who are willing to learn new technologies and stay up-to-date with the latest trends. Mention any relevant training courses or certifications you have completed, and express your eagerness to continue learning and growing in your career.

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5 Professional IT Cover Letter Examples for 2024

Your IT cover letter must immediately capture the hiring manager's attention. Use a strong opening line that highlights your most impressive achievement in tech. Link this accomplishment to the needs of the company you're applying to. Ensure your passion for innovative IT solutions shines through every word.

All cover letter examples in this guide

Entry Level IT

IT Specialist

Cover Letter Guide

IT Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience IT Cover Letter

Key Takeaways

By Experience

Embarking on the job hunt, you’ve quickly realized a strong IT cover letter is a must-have alongside your resume. Yet, crafting one that stands out without echoing your resume's content can be tricky. Focus on a key professional triumph; weave a compelling narrative around that peak moment without slipping into clichés. Remember, formal doesn't have to mean boring. And keep it concise—your story should fit on just one page, making every word count. Ready to dive in?

• Including all the must-have paragraphs in your structure for an excellent first impression;
• Learning how to write individual sections from industry-leading cover letter examples;
• Selecting the best accomplishment to tell an interesting and authority-building professional story;
• Introducing your profile with personality, while meeting industry standards.

And, if you want to save some time, drag and drop your it resume into Enhancv's AI, which will assess your profile and write your job-winning cover letter for you.

If the it isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• IT resume guide and example
• Entry Level Software Developer cover letter example
• Python Programmer cover letter example
• Network Engineer cover letter example
• Salesforce cover letter example
• Cmm Programmer cover letter example
• Cybersecurity Engineer cover letter example
• Implementation Consultant cover letter example
• Wireless Network Engineer cover letter example
• Product Support Specialist cover letter example
• IT Security Manager cover letter example

IT cover letter example

Isabelle Todd

Las Vegas, NV

+1-(234)-555-1234

[email protected]

• Emphasis on Past Achievements: Specifically referencing a successful $120,000 internal hardware upgrade project showcases relevant experience and the ability to produce quantifiable results, which is essential for a Senior IT Business Analyst role.
• Quantifiable Business Impact: Mentioning the lasting enhancement in internal processes that led to ongoing cost savings of over $500,000 highlights the candidate's ability to translate technical projects into significant financial benefits, a key skill for a business analyst.
• Relevant Experience: The candidate's experience at Wolf Inc. provides context to their expertise, implying a history of tackling relevant challenges and facilitating technology-business alignment.
• Readiness for Growth: Expressing eagerness to grow within the new company's dynamic environment suggests that the candidate is not just looking for any job but is aiming to invest in and contribute to the company's future.

The must-have sections and format of your it cover letter

When writing your it cover letter, keep in mind that it'll only be read by the recruiters and not the Applicant Tracker System (or software used to assess your profile). That's why you should structure your content with a/an:

• Header (apart from your contact information, include your name, the role you're applying for, and the date);
• Personalized salutation;
• Opening paragraph to win the recruiters over;
• Middle paragraph with key details;
• Closing that starts from clichés;
• Sign off (that's not mandatory).

Industry standards dictate your paragraphs to be single-spaced and to wrap your content in a one-inch margin. Designing your it cover letter, refer to one of our templates , which automatically takes care of the spacing and margins.

Choose the same font for your it cover letter as you did for your resume : the likes of Lato and Bitter would help you to stand out in a sea of cover letters in Arial or Times New Roman.

Export your whole it cover letter from our builder in PDF to keep the same formatting and image quality.

The top sections on a it cover letter

Header: Include your name, contact information, date, and the employer's details to ensure that your cover letter appears professional and to make it easy for the recruiter to reach out to you.

Greeting: Personalize the greeting with the hiring manager's name if possible, as it demonstrates that you have done your research and are serious about the position.

Introduction: Clearly state the IT position you are applying for and briefly mention how your skills align with the job requirements, as this sets the tone for why you are a suitable candidate.

Body: Highlight specific IT skills, experiences, or projects relevant to the role, such as expertise in particular programming languages, system administration, or network security, to showcase your technical qualifications and problem-solving abilities.

Closing: Express your enthusiasm for the opportunity, invite the recruiter to review your attached resume, and provide a call to action, like suggesting a follow-up conversation or interview to discuss further how you can contribute to their IT team.

Key qualities recruiters search for in a candidate’s cover letter

• Technical expertise in relevant IT domains (e.g., networking, software development, cybersecurity): Demonstrates capability to perform specific job functions and solve technical problems.
• Certifications and continuous education: Shows commitment to the field and ensures up-to-date knowledge of the latest technologies and best practices.
• Experience with specific technologies or systems (such as cloud services, specific programming languages, or enterprise hardware): Indicates readiness to work with the company's technology stack.
• Problem-solving skills and analytical thinking: Critical for troubleshooting and finding solutions to complex IT issues.
• Project management and collaborative experience: Reflects the ability to oversee projects and effectively work with teams, which is essential for coordinating among various IT initiatives.
• Strong communication skills: Necessary for explaining technical concepts to non-technical team members and ensuring clear understanding within cross-functional teams.

The it cover letter salutation: how to address hiring managers

After covering the format of your it cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title of the Recipient],
• Dear [Name of the Team or Department],
• Dear [Mr./Ms./Dr. Last Name],
• Dear [Full Name],
• Respected [Full Name or Title],

Using your it cover letter intro to show your dedication

We know just how difficult it is to start writing your it cover letter introduction .

There are so many great qualities you have as a professional, which one should you choose?

How about writing up to two sentences about your passion and commitment to the work you do or are set to do?

Try to describe exactly what you enjoy about the potential role.

A positive attitude from the get-go will help you stand out as a motivated it professional.

What to write in the body of your it cover letter

Now that you've got your intro covered, here comes the heart and soul of your it cover letter.

It's time to write the middle or body paragraphs . This is the space where you talk about your relevant talent in terms of hard skills (or technologies) and soft (or people and communication) skills.

Keep in mind that the cover letter has a different purpose from your it resume.

Yes, you still have to be able to show recruiters what makes your experience unique (and applicable) to the role.

But, instead of just listing skills, aim to tell a story of your one, greatest accomplishment.

Select your achievement that:

• covers job-crucial skills;
• can be measured with tangible metrics;
• shows you in the best light.

Use the next three to six paragraphs to detail what this success has taught you, and also to sell your profile.

Two ideas on how to end the final paragraph of your it cover letter

Closing your it cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

IT cover letter advice for candidates with no experience

If you're worried about writing your IT cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your IT cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Your it cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your it cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your it cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your it cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

IT cover letter examples

Explore additional it cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

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• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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IT cover letter example

Introduction of an IT cover letter

It cover letter body.

The world of IT is vast, ever-changing and an integral part of today’s business and commerce. As a job seeker in the field, you’re in high demand, but still face competition. A great IT cover letter can set you apart from dozens of candidates with the same degree and skills. 

There’s nothing to fear when it comes to writing a great cover letter. It’s about clearly showing the reader how your career background connects with the IT job you want.

IT full text-only cover letter example

Dear Mr. Driver,

Nine years of pharmaceutical IT experience have taught me that scientific advances are intimately connected with the (optimal) performance of cutting-edge technology.

Whether it is integrating a new logistics system to improve product deviation metrics by 28%, working with geneticists on their data science models to speed up their pipeline, or implementing new demand planning software, I have worked diligently to translate technical possibilities into practical outcomes which put patients first.

I understand that you have a number of products that are coming to market this year and that your recent warehousing investment will need to be supported with best-in-class IT solutions. I give regular keynotes on the biotech conference circuit around logistics tech.

As an avid student of agile development methodologies, I have developed and implemented long-term IT strategies that have had a business-wide impact:

• Designed logistics software for controlled drugs warehouse ($22m annual revenue)
• Sourced demand planning tool to improve forecasting accuracy by 19%.
• Managed all  aspects of IT provision in pharma manufacturers of 50-120 employees

Scientists are very specific with their technology requirements and I am adept at explaining the possibilities and limitations of any given solution to my stakeholders. I leverage close vendor relationships from my conference circuit to develop best-in-class solutions.

I am passionate about talking about the impact of technology in science and would welcome the chance to discuss further at interview.

Jackie Elliot

Sections of an IT cover letter

No matter where you fall in the spectrum of IT jobs, the cover letter format remains unchanged between positions or fields. 

The format of an IT cover letter should contain the following elements:

• Header . Begin by listing your contact details and the date. This helps set a professional tone.
• Greeting . Address the hiring manager by name if you can. This shows you've done your homework.
• Introduction . Start with enthusiasm for the IT role and briefly mention why you're excited about the position.
• Body . Focus on your relevant experiences and skills. Highlight specific achievements that make you a great fit for the job, aligning with the company’s needs.
• Conclusion . Wrap up by summarizing your qualifications and reaffirming your interest in the role.
• Signature . Finish with a professional sign-off, including your name.

Each section of your cover letter is important in highlighting your dedication and expertise in IT.

Recruiters and hiring managers don’t have much time, so keep it brief. Keep your cover letter to one page , making sure it's clear and impactful. Showcase your skills by telling a story that matches the company’s mission. It’s not just about listing qualifications; it's about showing why you’re a perfect fit for the company and how your values and experiences align with theirs.

Need more inspiration? View our other IT related cover letter examples :

• IT director cover letter sample
• Programmer cover letter sample
• IT technician cover letter example
• IT manager cover letter sample
• Software developer cover letter sample
• System administrator cover letter sample
• Software tester cover letter sample
• DevOps engineer cover letter sample
• Full stack developer cover letter sample

For more general information and details that cover every section, view our article on how to write a cover letter .

No one like reading or writing cover letters because they tend to be mundane and boring. Spice up your cover letter and capture the reader’s attention with a compelling opening.

Dear Jane Smith,

As an IT specialist with a solid background in network security and system optimization, I have improved network efficiency 30% for global fintech companies. The opportunity to apply my skills in a tech-forward company like Chime Financial aligns perfectly with my career aspirations.

To Whom It May Concern:

I am excited to apply for the IT specialist position at your company. My experience in various IT settings has prepared me well for this role. I am eager to bring my skills and dedication to your team.

Instead of starting with the standard run-of-the-mill introduction, highlight a specific achievement that demonstrates your IT skills. For example, if you improved network efficiency by 30%, lead with this accomplishment. Using concrete data like this enhances your credibility and shows how your work directly impacts the company’s performance.

Personality counts!

In a survey of a range of hiring professionals, almost 80 percent of respondents listed “personality” as their most sought-after trait for potential hires. While your skills are important, especially in a field like IT, don’t underestimate the importance of conveying energy, charisma and passion in your cover letter.

In the body of your cover letter, follow a clear outline:

• Highlight your skills and experience
• Show how you're a perfect fit for the hospital’s culture.
• Wrap up with a strong conclusion that leaves a lasting impression
• End with a compelling call to action that makes the hiring manager eager to contact you

First body paragraph: your suitability for the role (skills & experience)

Kick off with a powerful introduction of your main skills and real-world experience that directly match the IT role's requirements.

Here’s are some recommendations on how you can weave your expertise into your cover letter:

• Emphasize your education and training . Highlight how your studies in computer science or information technology have equipped you with in-depth knowledge of software engineering, cybersecurity, or network management.
• Demonstrate leadership and collaboration skills . Share specific examples of how you've successfully led IT initiatives and worked with cross-functional teams.
• Detail your tech savviness and innovation . Describe your proficiency with the latest IT tools and technologies, and how you've used these in the past.
• Show your technical troubleshooting and support abilities . Explain your role in resolving technical problems, providing user support, and maintaining IT systems.

Writing for hiring managers

Keep in mind, most hiring managers are not IT experts. They understand the basic terminology if they recruit IT specialists, but don’t expect them to know every abbreviation and coding language. 

If a friend who is not an IT expert has some difficulty understanding your letter, it’s possible a hiring manager will as well. 

Second body paragraph(s): alignment with the organization

Employers love it when candidates have done their homework and taken the time to research their organization. Most people don’t. To align your cover letter with the company's needs, start by connecting your achievements directly to their goals. 

For example, if the company focuses on improving operational efficiency and data-driven outcomes, highlight your experience with integrating logistics systems, enhancing data science models, or implementing software solutions. Demonstrate how these accomplishments showcase your ability to turn technical solutions into practical results that benefit the organization. 

Tailoring your cover letter this way shows that you understand their needs and are prepared to deliver impactful solutions.

Call to action & conclusion: finish off strong

Now that you’ve laid out the best case for yourself, it’s time to close out your letter with an effective conclusion. Express your enthusiasm for the position and invite the hiring manager to get in touch. Then, close out your letter with a cordial signature. 

How to write an IT cover letter with no experience

If this new job will be your first IT position, your best strategy is to highlight relevant abilities from previous jobs, even if they weren’t IT related. 

Consider using some of these strategies to strengthen your candidacy with little to no experience:

• Highlight your transferable skills by demonstrating how experiences from other roles enhance your ability to communicate effectively and engage with diverse stakeholders.
• Showcase your organizational prowess through examples of event coordination or project management, illustrating your capacity to streamline IT operations.
• Highlight your proficiency in technological tools such as database management and AI applications, underscoring your adaptability to evolving digital landscapes.
• Express your passion for continuous learning and technological innovation, aligning your interests seamlessly with IT roles.
• Include relevant volunteer experiences to showcase your community engagement and academic background in IT-related fields to demonstrate your theoretical foundation.

Key takeaways

A cover letter is an essential part of any complete application. Unless a job posting asks you not to submit one, it’s always a smart idea to include a thoughtful letter in your application. Include a header, greeting, introduction, body, conclusion, and signature, making sure to tailor each one to your needs.

Use our cover letter builder and/or a template to make sure you avoid common pitfalls and improve your chances of landing your next IT role.

Free professionally designed templates

Read the cover letter a top talent firm uses as the model for landing a job in tech

• Communication and collaboration are becoming prized skills in the tech world.
• Thomas Vick, regional director of IT at Robert Half, says a cover letter should focus on ROI.
• Vick provided a sample letter that showcases past wins and highlights relevant experience.

After a boom in recruiting throughout the pandemic, recent news may have some tech workers worried about their careers. 

Several large tech companies, including Meta, Uber, and Twitter , announced hiring freezes this summer. Additionally, companies of all sizes are preparing for cost-cutting and layoffs thanks to less venture-capital funding, volatile stocks, and high inflation. 

However, firms will need high-performing teams to withstand the downturn and many popular tech companies are still filling key roles. One way to stand out in this chaotic market is by articulating what you bring to a company, especially in tough times , in your  cover letter . 

For jobs in technology , even most entry-level corporate positions, this part of the application doesn't have to be so involved. What matters, experts say, is writing a succinct — meaning one page or less — cover letter that focuses on relevant experience and returns on investment . 

"One of the things that can be a differentiator is the cover letter because it shows how articulate you are," said Thomas Vick, regional director for information technology at the talent firm Robert Half. "It shows how you communicate." 

Communication and collaboration are becoming prized skills in the tech world. According to a 2020 report from The DevOps Institute, which surveyed 1,260 companies, roughly one in three companies look at soft skills first when they evaluate a candidate. Recently, job-review site Glassdoor ranked enterprise architect , a cross-team role that combines business and technology, as the top job of 2022.

Related stories

Vick spoke with Insider about how to communicate your technical skills in a cover letter and provided an example to walk through the elements that make a candidate stand out. 

Demonstrating return on investment

While the résumé is still the most important part of your application, the cover letter comes second if you can take your most impressive experience and expand on how you contributed to a project.

This approach also gets right to the point and helps if you feel awkward talking about yourself, Vick says. 

Vick suggests starting the letter with a concise introduction and a snapshot of what you'd bring to the specific company. The body of a cover letter is the place to describe an example of how you used relevant technology to solve a problem.

Words like manipulate , create , and execute are great places to start.

"What return on investment have you created for an organization?" he said. "What have you done in your career that has helped save a company time, energy, and money?"

Here's the example Vick provided. The letter wastes no time getting into examples:

Dear [COMPANY]: I write this letter with the intent of letting you know of my desire to work as IT Sr. Program / Project Manager [POSITION]. I believe my professional and academic experiences as well my personal interests well qualify me for these positions. I have occupied IT related positions that range from [EXAMPLES - programming, to system analysis, to project and program management]. I have been involved with small to very large, globally distributed efforts, spreading several industries [LIST INDUSTRIES AND EXAMPLES OF HOW WORK HAS IMPACTED ROI FOR ORGANIZATIONS].

Highlighting relevant experience 

One mistake Vick often sees is candidates rambling on about personal stories and reciting every bullet on a résumé. Especially in tech, Vick said it's important to pay attention to what's relevant to the market right now and the specific position.

For example, if you're applying to a role using JavaScript, don't waste time listing outdated computer languages. Things like cloud migrations, digitalization, and security improvements are also big focuses for companies right now. 

On the flip side, he also sees candidates who describe themselves as experts in only one technology, pigeon-holing their experience rather than demonstrating wider knowledge and problem-solving skills. 

Here's the outline from Robert Half: 

Following the completion of my [DEGREE/EDUCATION], I spent the last [X} years holding the position of [LIST RELEVANT POSITIONS AND EXPERIENCES] – examples: Computer Science, Software Engineering, Software Project Management and Software Maintenance. I look forward to hearing from you about the position and please, if you need any clarifications let me know. Thank you for your time and consideration. Sincerely,   [JOB SEEKER]

Ending on a note about the specific company and offering a point to follow up is all you need, Vick said. No need for any fluffy language or long personal anecdotes. A short, simple cover letter highlighting the most impressive part of your résumé will do the trick. 

Ultimately, Vick says, the most successful cover letters show how you think about your work and communicate your knowledge, which are becoming essential skills in the tech space. 

• Main content

Beyond the success of Kotlin : a documentary about how and why Kotlin succeeded in the world of Android development.

How to write a tech cover letter

Learn how to write a cover letter for a tech job and get some attention-grabbing free cover letter examples.

In this article

Introduction.

Writing a cover letter is a common part of the job application process, but creating an outstanding cover letter is surprisingly difficult. In some cases, even figuring out how to start a cover letter can feel incredibly tricky, as you need to pull the hiring manager in right away.

While tech professionals are in high demand, standing out from the competition is essential. If you want to ensure that your cover letter lets you put your best foot forward, here’s a look at how to write a cover letter for a tech job, some cover letter examples, and a few cover letter tips to get you headed in the right direction.

How to start a cover letter

No matter what type of tech job you’re trying to land, you’ll use the same approach when figuring out how to start a cover letter. Whether you're a JavaScript job contender or creating a full-stack developer cover letter, beginning with a header that includes the date and relevant contact information is always the first step.

After that, don’t jump directly into writing a cover letter. Instead, choose an appropriate salutation first.

Following the salutation, the next step for how to create a cover letter is to write an introductory paragraph or two. First, you’ll provide information about your experience level and relevant key skills. The goal of this paragraph is to show the hiring manager immediately that you meet the core requirements for the job, giving them a reason to keep reading.

The second introductory paragraph allows you to showcase your interest in the company and job, as well as transition into the main body of your cover letter. Ideally, you want to mention a detail or two about the prospective employer that encouraged you to apply, such as an aspect of its mission or a couple of its core values that resonate with you. This demonstrates that your enthusiasm goes beyond the position, making you a stronger candidate.

What to write in a cover letter if you’re a software engineer

When you’re trying to determine how to write a cover letter for a software engineer position, follow the introduction with two paragraphs that outline your relevant software engineering experience. Review the job description for any required skills and experience, then choose relevant examples from your work history to discuss in the cover letter.

Since there are multiple types of software engineers, not all software engineering cover letters will be exactly alike. For example, the content in needs to focus on data management and visualization skills, while a may concentrate more on continuous delivery and integration.

Similarly, a will have a heavy focus on website and application creation, including languages like JavaScript, HTML, and CSS. For a Java developer cover letter, the focus is on Java specifically and how it’s used to create software and applications.

What’s important to remember when working out how to create a cover letter for a software engineering or development job is to make the content position-specific, increasing the overall relevancy.

Once you create the job example paragraphs, follow them up with an additional paragraph that summarizes your expertise and the value you provide. For the latter, focus on known needs based on the job description. Finally, include a call-to-action to encourage them to set up an interview before signing off.

How to create a cover letter for mobile developers

The process of how to write a cover letter for a job as a mobile developer is similar, regardless of the mobile operating system involved. The only difference between an Android developer cover letter and an iOS cover letter is the devices and systems you’ll discuss and the skills you choose to highlight.

After your introduction, choose two examples from your work history that showcase relevant skills based on the job description. Ideally, you want examples that are similar to the projects outlined in the job ad, as these make your value clearer.

Once that’s complete, you’ll want to create a closing paragraph that highlights your value and showcases your enthusiasm. By adding a detail about the company – such as how the mission resonates with you – you demonstrate your high degree of interest.

Including a call-to-action in your closing is also wise. Outline some upcoming dates and times when you’re available for an interview, or simply express your interest in hearing back. After that, you can close out the letter.

How to write a QA engineer cover letter

When it comes to how to create a cover letter for a QA engineering position, you’ll use a similar approach to those above. Take your first two paragraphs after the introduction to discuss relevant examples. Follow these up with a closing paragraph that summarizes your value and showcases your enthusiasm. Finally, include a strong call-to-action statement.

With a QA engineer cover letter, make sure your examples mention times when you used various skills to identify and correct defects you spotted in high-visibility projects. By doing so, you show how your individual contributions made a significant difference.

How to write a good cover letter for an analyst job

When you’re trying to write a cover letter for an analyst job, follow the introductory paragraph with two examples that showcase your relevant capabilities and experience. While the process is largely the same, the examples you should feature depend on the type of analyst position you’re after.

For instance, with a data analyst cover letter, you’ll concentrate on data gathering and interpretation in your examples, as well as how your efforts solved specific problems. With a business analyst cover letter, the focus is more on process, product, or service improvements over the actual task of analyzing data. While you want to mention technical analysis skills, concentrate on the results captured based on the insights you provided, making your cover letter more impactful.

After your examples, include a summary closing paragraph that highlights your enthusiasm and includes a clear call-to-action statement. Then, all you need to do is sign off.

Tech job cover letter examples

By reviewing a couple of tech cover letter examples, figuring out how to write a good one yourself will be easier. You can start by looking up these senior software developer cover letter samples, or read on for more examples:

You can also download our free universal cover letter as a starting point. This handy template is easy to tweak to meet your needs, giving you a simple framework to follow.

Final cover letter tips

While the information above gives you a solid idea of how to write a cover letter, there are some additional cover letter tips that are worth knowing.

First, always do your research before deciding what to write in a cover letter. Review the job description to learn more about must-have skills and experience, and check out the company’s website to get insights into its mission and values. By doing so, you can align your approach with the company’s needs and preferences, making it easier to showcase your value.

When writing a cover letter, quantifying the details works in your favor. Numbers draw the eye, and they provide the hiring manager with crucial context, making this one of the most vital cover letter tips for standing out.

You also want to include critical soft skills, such as organization and communication. Hiring managers are just as concerned about soft skills as technical prowess, so tapping into both allows you to show that you’re adept in all areas.

Finally, express your enthusiasm in your closing lines. Make it clear that you’re excited about the opportunity, as exhibiting genuine passion for your field and the job ensures that you will come across as a stronger candidate.

Once you’re successfully considered for the job, it’s time to get ready for an interview. Well done!

IT Technician Cover Letter Example

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Start your IT Technician cover letter with a strong opening that captures the hiring manager's attention. Begin with a concise introduction that includes your name, the position you're applying for, and a brief mention of your relevant experience or a key achievement that demonstrates your suitability for the role. Tailor the opening to the company by expressing genuine enthusiasm for the opportunity and mentioning something specific about the company that aligns with your professional values or interests. This personalized approach shows that you've done your research and are genuinely interested in the position, setting a positive tone for the rest of your cover letter. Example: "Dear [Hiring Manager's Name], As a dedicated IT Technician with over 5 years of experience in providing exceptional technical support and a proven track record of improving system efficiency, I am excited to apply for the IT Technician role at [Company Name]. Your commitment to innovation and customer satisfaction resonates with my professional philosophy and career goals."

The best way for IT Technicians to end a cover letter is with a professional closing that reiterates their enthusiasm for the position, highlights their commitment to adding value to the team, and invites further discussion. A strong closing sentence could be: "I am eager to bring my technical expertise and proactive problem-solving skills to [Company Name], and I look forward to the opportunity to discuss how I can contribute to your team's success." Follow this with a formal sign-off such as "Sincerely" or "Best regards," and your full name. This approach shows confidence, reinforces your fit for the role, and keeps the door open for the next step in the hiring process, which is crucial for IT Technicians who thrive on clear communication and effective follow-through.

IT Technicians should include the following elements in their cover letter: 1. **Contact Information**: At the top of the cover letter, include your name, address, phone number, and email address so the employer can easily contact you. 2. **Salutation**: Address the letter to a specific person if possible. If you can't find a name, "Dear Hiring Manager" is a suitable alternative. 3. **Introduction**: Begin with a strong opening sentence that captures the reader's attention. Mention the position you're applying for and how you found out about it. 4. **Relevant Skills and Experience**: Highlight your technical skills and experience that are relevant to the job description. For IT Technicians, this might include troubleshooting hardware and software issues, managing networks, installing and configuring computer systems, providing technical support, and maintaining IT security protocols. 5. **Certifications and Education**: Mention any certifications (like CompTIA A+, Network+, or Cisco Certified Network Associate) or education that are pertinent to the role. These qualifications can set you apart from other candidates. 6. **Problem-Solving Examples**: Provide specific examples of how you've successfully resolved IT issues in the past. This could involve times when you've improved system performance, resolved complex technical problems, or enhanced network security. 7. **Soft Skills**: IT Technicians need to have excellent communication and customer service skills, as they often work with users who have varying levels of technical knowledge. Highlight your ability to explain technical concepts in simple terms and your dedication to providing high-quality support. 8. **Understanding of the Company**: Show that you've done your research and understand what the company does. Mention how your skills and values align with the company's mission and culture. 9. **Enthusiasm for the Role**: Express your genuine interest in the position and the company. Explain why you are passionate about working in IT and how you can contribute to the team. 10. **Call to Action**: End your cover letter with a

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More From Forbes

How to write a showstopping cover letter as a techie.

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If you find yourself staring at a blank screen when the time comes to write your cover letter, you’re far from alone. "Cover letters are a dying art form, but still very much a requirement in the hiring process," says Lia James, Partnerships Manager, at Turing School , an educational institution specializing in software and design.

Even if you feel like your writing skills are terrible, you can nail that cover letter with these nine tips from tech-industry decision-makers.

Photo courtesy of Pexels.com

1. Only provide a cover letter if it’s required.

Firstly, know that you might not even have to write a cover letter. "You should never assume it is necessary," says Cat Burhenne-Sanderson, head of Business Development for San Francisco startup Reelgood . "My number-one rule when applying to a job in tech is to get an internal referral and never apply online. Find an alum, friend of a friend, former co-worker, or family friend who can refer you. With an internal referral, cover letters are rarely necessary."

Kinh DeMaree , Head Talent Huntress at Axiom Zen, says that even with online applications, you can skip it sometimes, "Many applications indicate which fields are required. If a cover letter isn't required and you're not super excited about a job, then you can apply without one and spend your time perfecting cover letters for companies that do value them and that you're very interested in."

2. Make a strong first impression.

Recruiters are busy people, and especially if you’re applying to a lucrative position, you should anticipate that they’ll be reading lots of letters. Grab their interest right away with your first sentence.

Katy Martin , Career Developer at Dev Bootcamp Chicago, gives some suggestions: "You could use your first sentence to acknowledge the recruiter's pain (e.g., ‘[Company Name] is growing at an astronomical rate; it must be a whirlwind to keep up with it all!’) or use it to surprise and delight the recruiter (e.g., ‘At a mere six years old, I pulled up the command line on our old Dell and started hammering away at beginner code.’)." This will make your cover letter different than the competition from the get-go.

3. Research the company to figure out what tone to take.

Every company is going to appreciate different things in a cover letter--so if you want yours to stand out, personalize it to them as much as possible rather than writing a dry, one-size-fits-all letter.

DeMaree advises, "Research the culture of the company. Is it a fun company that rewards creativity? Is the position you're applying for one in which you can think outside the box? If so, then you can take a risk and do something to stand out. I've seen cover letters/resumes delivered along with pizza, QR codes on a giant cookie, video applications, and spoofs on products."

James adds, "There are a lot of literary strategies to writing an outstanding cover letter, but the truth to cover letter success is learning about the people who make up the company. When it comes to building a connection between you and the reader, you have to understand the reader. This is where crafting the cover letter can become a challenge."

4. Keep your audience at the forefront.

A common cover letter mistake is focusing too much on "me". Rather than just listing your skills, talk about specific accomplishments and frame them in the context of how they provided value to your employer(s).

For instance, says Christine Hoffman-Hicks, CEO and President of Staff Smart , Inc, "Have you implemented technology that has reduced operational costs or increased revenue through improved efficiencies? When writing a cover letter, keep your audience at the forefront. Give them a reason to think 'I have got to talk to them. It would be a bad move to not act fast.'"

5. Don’t rehash what is on your resume.

It’s tempting to just take the easy route of listing past education, jobs, and so forth in your cover letter--but hiring managers don’t want to see another resume (this time in paragraph form). "Why would you make me read the same information twice? Put yourself in the hiring manager or recruiter's shoes and think -- what information do they need to know about my candidacy that is not on my resume?" says Burhenne-Sanderson.

You can talk about education and jobs, of course, but if you do, it’s better to pull out specific insights or anecdotes about something you did or something you learned--details that wouldn’t fit on a resume.

6. Write simply and clearly.

Often, people turn to the thesaurus to sprinkle in long words and make themselves look smarter in their cover letter. Do not do this. Most recruiters will know exactly what you’re doing, and be more impressed by candidates who embrace clarity and simplicity.

Also, says Burhenne-Sanderson, "Cut out deadwood and cliches. I can't stress this one enough. These just frustrate recruiters and hiring managers, making them skim trying to figure out the "so what" of your cover letter."

By "deadwood," she means unnecessary words that bloat your sentences: "Deadwood includes phrases like ‘during the time that,’ ‘is in a position to,’ or ‘in my opinion’ which should really be shortened to ‘while,’ ‘can,’ or just cut out entirely. Deadwood prevents your cover letters from being clear, crisp, and concise."

Cliches, meanwhile, include phrases such as, "‘I have been passionate about _____ topic since I was a young child and ‘I am hardworking, detail-oriented…’" Burhenne-Sanderson acknowledges that it is difficult to write without these, since it’s what many of us are used to, but you’ll be better off. Write a first draft, and then do an editing phase to remove the fluff (and fix typos).

7. Don’t come across as desperate.

It’s part of human nature to be turned off by desperation but impressed by confidence--a truth that applies across multiple spheres of life. Of course, on the flip side, you don’t want to seem full of yourself either.

Burhenne-Sanderson advises to strike a balance: "Don't be arrogant, but don't be so groveling in your cover letter or ‘grateful for the opportunity’ that it comes off as desperate. You want to come off as a strong candidate, who is aware of their skills and value to an organization, and who is polite but doesn't write in a way that sounds overly formal, robotic, or flowery."

8. Have a strong portfolio.

In tech jobs, your portfolio often speaks volumes more than your words, so make sure you have one that shows off your skills.

Frank Lee, cofounder at Bevi says, "For engineering hires, it is common to have folks that apply with less polished writing skills. The best way for them to overcome that is by building and sharing a portfolio of projects that they have worked in the past. They can present their qualifications more visually this way."

9. Show future potential.

Companies want employees who will not only flourish in their starting role, but who have the drive and ability to grow professionally, take on more responsibility, and benefit the company in ways other than the checklist they initially applied for.

Margaret Freel, Corporate Recruiter at TechSmith , says, "For technical roles, we like to see that they’ve taken initiative to continue their own professional development outside their work or school environment. That may mean they attend QA Testing groups, have taken an IT certification course, or that they’re teaching themselves a new language. Candidates who show us they’re taking the reins of their own professional growth definitely stand out."

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Do you need a cover letter for a tech job? Here’s what data shows

If you’ve ever tried to craft a cover letter, you know how daunting it can be. The internet is full of tips on how to create a perfect cover letter for a tech job , but this doesn’t make the process any less difficult or time-consuming.

The question is: Do I need a cover letter with a tech resume? Do companies still want software developers and other tech specialists to send them cover letters?

Some studies say, that only 18% of recruiters consider cover letters important. Others state, that 56% of employers want applicants to include them. Jointly with the CV Compiler team, we performed our own data-driven research to see if cover letters really matter in 2019.

How many companies require a cover letter for a tech job?

To perform the analysis, we’ve looked through 300 tech vacancies from these 3 kinds of companies:

For objectivity, we took only 1 vacancy per company. The following chart shows the results of our analysis — the number of tech companies that had a field for a cover letter in their application forms:

As you see, the smaller the company, the more likely they are to demand a cover letter. I guess that’s due to the large number of applications that recruiters at big companies receive for each vacancy. They barely have time to look through all of the resumes, much less cover letters. So, the tech giants rarely include the corresponding field on their application forms, saving everyone’s time.

In general, just over half of tech companies ( 56% ), still include cover letter fields on their application forms. Truth be told, though, on the majority of those forms these fields were optional. However, it would be premature to say that writing cover letters is obsolete.

So, do I need a cover letter with a tech resume?

Let’s just say: if there is a possibility to add a cover letter, you should include one. However, avoid the boring cliches about how communicable and stress-resistant you are. We usually give our users these cover letter tips:

For more information about the cover letter’s structure go here .

What format should a cover letter have?

Here are the preferences for different cover letter formats among those companies that had a corresponding field on their application forms:

As we were analyzing the vacancies, we noticed that startups usually had much simpler application forms than tech giants. So, it’s no wonder that many small companies prefer written text — they just add another text field along with the ones for your name, e-mail, and location. Some of such fields allow you to format your writing, but some don’t. As of the cover letter size, most companies want you to write up to 4000 characters.

In general, most companies want candidates to attach a file. Usually, the supported formats are .docx , .pdf , .html , .xlsx , or .jpg . So, if you’re going to start looking for new jobs, I’d recommend prepareing a cover letter template in one of those formats. However, for those especially creative, attaching videos is also allowed in some of the forms 🙂

Avoiding pitfalls

My other advice is to peruse the vacancies really carefully . You might come across something like this…

…or even this…

…and it would be a pity to miss an excellent job opportunity because of careless reading.

Obviously, if an employer clearly states that they do not accept cover letters, or doesn’t mention them in the list of the necessary documents, don’t bother sending one.

If you’re still in doubt about whether or not you need a cover letter for a tech job, here’s another fact from our research. Among those companies who had a field for a cover letter, 56% of tech giants, 60% of medium-sized companies, and 43% of start-ups put the Cover Letter field near the top of their application forms, implying its importance.

Is LinkedIn a new option?

While browsing through the tech vacancies, we noticed another interesting tendency: many companies include LinkedIn’s ‘Quick Apply’ buttons on their application forms. To be more precise, I’m talking about 38% of big companies, 36% of medium-size companies, and 21% of startups. In addition to that, 12% of big companies, 3% of medium-size companies, and 10% of startups allow applying through Indeed, Seek, Xing, SmartProfile , or even Facebook .

So, if you’re not a big fan of spending 5-20 minutes filling out each application form, optimizing your social media profiles might be a good investment of your time. Along with the opportunity to apply more quickly, this will increase your web presence, which may result in attractive offers coming to you even without searching and applying.

As you can see, cover letters for tech jobs have not gone yet extinct. (For non-tech jobs, such as those in design or marketing, they’re even more important.) So, I recommend having a well-structured cover letter template that you can adjust for every (tech) vacancy you apply to. Keep your cover letters focused, short, and personalized, and some of them may help you land your ideal job!

This article was brought to you by the team of CV Compiler , the Machine Learning-powered resume enhancement tool for software engineers, designers, and managers in tech. If you want to be fully prepared for your application process, tap here .

• In-Demand Tech Skills for Remote Developers, as of March 2020 - April 6, 2020

Getting Into FAANG as an Aspiring Developer

Words to Spice Up Your Developer Resume

The One Time You Can Skip Sending a Cover Letter for a Tech Job

Cover letters are so 20th century, right?

You can just imagine someone dressed like they’re starring in Mad Men , sitting down at a typewriter to crank one out.

What could be more vintage—more obsolete—when compared to the booming tech industry here in the 21st century?

Well, the truth is a little more complicated than that.

And here’s why: Even though technology has certainly changed in the last 50 years, humans haven’t.

We’re still suckers for a well-turned phrase, a charismatic piece of writing.

After all, are you reading this or having its content beamed directly into your cerebral cortex?

So, as someone who’s reviewed applications at tech firms large and small (from LinkedIn to startups), let me give you the low-down on whether you actually need a cover letter for your tech application.

Scenario 1: The Posting Says “No Cover Letters”

Most people think position descriptions are full of tricks. However, you can take instructions at their word. Meaning, there’s one situation where you’re truly off the hook. And that’s when you see this specific phrase: “No cover letter”

In that case, there’s nothing to be gained by submitting a letter. And it could even hurt you because, hey, if you can’t follow that simple direction, how are you going to rock the complicated algorithm you need to work on ?

In this instance, when a traditional application isn’t called for, I suggest following Muse Master Coach Erica Breuer’s advice to send on a “Wham-Bam Message” in the body of the email.

Scenario 2: The Posting Says Cover Letters Are Required

Now, obviously, if it’s listed as part of the application requirements, you’d better break out your trusty typewriter or its modern day equivalent.

But before you kick things off with a boring, form letter, let me fill you in on where the bar is here. Because while you may see a cover letter requirement as a mere box to be checked, think about it from the recruiter’s perspective:

By requiring this, she’s just doubled her workload overnight. And given that she’s probably reviewing hundreds of applications for dozens of positions simultaneously, all those extra cover letters really add up.

So by taking this seemingly masochistic step, your recruiter is actually letting you in on a little secret: Cover letters are critical to her decision.

Because otherwise, why else would she do that to herself?

And so, the typical Mad-Libs-style version (find-and-replace the company’s name; insert various proper nouns and adjectives to describe your “unique” passion for this company) isn’t going to cut it.

Instead, you’re going to want to give her something that actually differentiates you from the competition. Because that’s the beauty of these! They’re a chance to show off your personality, tell stories, and actually forge a connection with the human on the other side of the screen.

Remember, it’s a recruiter’s job to go from a pool of 500 applicants to five interviews, and cover letters are often a big part of that decision. Of course, yours has to stand out for the right reasons

Scenario 3: The Posting Doesn’t Specify

So, as nice as it is when you’re told one way or the other, here’s another likely scenario: The company doesn’t mention whether it expects a cover letter or not.

In situations like these, you’re going to have to make a judgment call. And I’ve got a handy rule of thumb for you. Imagine that you apply without a cover letter. And two weeks later, you find out that you didn’t get an interview. Do you feel:

B) Like a deep, burning chasm of regret!

If your answer is “A,” skip it. That’s because you didn’t really want the job, so a well-written letter (which could take hours to draft, given your lack of passion) would have been a waste of time. In fact, skip applying because what’s the best-case scenario now? You get offered a job you’re not at all excited about?

But if you answered “B,” then absolutely, you must submit an awesome one. Because when you do send one on, either you won’t get called in (but you’ll know you did you gave it your best shot) or you will land the interview—and even though you may never know whether the hiring manager read it or not—it won’t matter once you’re at your new job.

Yes, cover letters can feel like an anachronism in this day and age of LinkedIn profiles and video interviews. But the best applicants think about what it’s like to be the person reviewing the application. And that’s the answer to why a cover letter’s still relevant here in 2016. Want a step-by-step guide to crafting a knockout cover letter? Get my Amazon bestseller for free —an exclusive for readers of The Muse!

Photo of person at computer courtesy of Hero Images/Getty Images.

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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